Agenda 10.30 Summer update on key EFA and SFA funding and data - - PDF document

26‐Jun‐14 For more events and training visit www.lsect.com 1

Summer Data Conference

26 June 2014 Twitter #SDC14

Nick Linford

Director at Lsect

10.30 Summer update on key EFA and SFA funding and data changes for 2014/15 and beyond Nick Linford, author of www.fundingguide.co.uk 11.50 Break for coffee, networking and time with the exhibitors 12.10 How Ofsted use DSATs for pre‐inspection data credibility checks Jo Parkman, Team Leader FE and Skills Data and Insight, Ofsted 13.00 Break for Lunch, networking and time with the exhibitors 13.50 ILR specification 2014/15, with a focus on the five new 'outcome' fields Lisa Macdougall, Senior Data Manager, Funding and Programmes, SFA 14.30 Update on the development of funding systems (DCFT) and plans for 2014/15 Rich Williams, Deputy Director for Programme Delivery & Performance, SFA 15.00 Top 5 tips when preparing for funding audit Karl Bentley, Lead ILR funding Auditor, Baker Tilly 15.30 Data Conference End

Agenda

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Thank you to the exhibitors

Summer update on key EFA and SFA funding and data changes for 2014/15 and beyond

Nick Linford

26‐Jun‐14 For more events and training visit www.lsect.com 3

FE funding in 2014/ 15

Matthew Hancock, Minister for Skills and Enterprise College/training provider

Adult S kills Budget

> No significant change to rules or rates, but big cull of fundable quals > New ‘ business rules’ for qual approval Changes for 2014/ 15: > Apprenticeships prioritised, with likely 15% reduction in everything else > Piloting new funding rates and employer mandatory fees for apprenticeships

S tudy programmes

> English & math funding requirement > 17.5% rate cut for full-time 18 year-olds Changes for 2014/ 15: > Rates unchanged (except FT 18s) > Piloting the Level 3 Tech Bacc

CEO, Peter Lauener

16-19 (young) 19+ (adult)

£ £

Could this be you?

?

Traineeships S

• me limited new flexibility

New ‘ per learner’ funding this year,

but signs are there is a problem with it…

https:/ / www.gov.uk/ government/ publications/ efa-e-bulletin-19-j une-2014/ efa-e-bulletin-for-schools-colleges-and-other-16-to-19-providers-19-j une-2014

“EFA is conducting a planned hours review this summer.

This is to ensure EF A understands the increases in 16 to 19 programme size, based on planned hours, that have been indicated in the ILR returns (R06) for 2013 to 2014. EF A will ask institutions that have had the most significant increase in full time programmes to complete a straight forward return highlighting the main reasons for the increase. Institutions selected for funding audit, that have had an increase in full time programmes, will also be asked to complete this return. Planned hours testing will be included in the funding audit work conducted. To be eligible for funding all planned hours, whether for qualification or non-qualification activity must:

• contribute towards a coherent study programme for the student
• be timetabled, organised or supervised by the institution
• be within the institution’s normal working pattern

All institutions should ensure that planned hours recorded for the 2013 to 2014 academic year meet these

• criteria. EF

A will continue to monitor the returns it receives to decide if further audit work is necessary.”

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EF A funding guidance for 2014/ 15

https:/ / www.gov.uk/ government/ upl

• ads/ system/ uploads/ attachment_d

ata/ file/ 322428/ Funding_regulations _2014-15_-Version_1_0.pdf https:/ / www.gov.uk/ government/ upl

• ads/ system/ uploads/ attachment_da

ta/ file/ 306891/ Funding_Regulations_ 2014_15_S ub_contracting_regulations _28_April.pdf https:/ / www.gov.uk/ government/ up loads/ system/ uploads/ attachment_d ata/ file/ 304250/ Further_Education_ free_meals_guide.pdf

19+ funding guidance & intervention

https:/ / www.gov.uk/ government/ upl

• ads/ system/ uploads/ attachment_d

ata/ file/ 308105/ funding_rules_2014_ to_2015_version_2.pdf https:/ / www.gov.uk/ government/ upl

• ads/ system/ uploads/ attachment_d

ata/ file/ 308113/ Funding_rules_2014 _to_2015_version_2_summary_of_ch anges.pdf https:/ / www.gov.uk/ government/ uploads/ system/ uploads/ attachm ent_data/ file/ 315432/ bis-14-862- further-education-intervention- process.pdf The three trigger points for FE Commissioner intervention are:

• 1. an inadequate Ofsted

inspection; and / or

• 2. failure to meet national

minimum standards of performance set by BIS

• r DfE;

and / or

• 3. an inadequate assessment for

financial health and/ or financial management and control by the funding agencies.

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S F A performance management gets tougher

https:/ / www.gov.uk/ government/ upl

• ads/ system/ uploads/ attachment_d

ata/ file/ 322955/ Operational_Perfor mance_Management_Rules_2014_to_ 2015.pdf Published yesterday

Quarter 1 2 3 Month November February May Tolerance in 2013/ 14 15% 8% 5% Tolerance in 2014/15 12% 6% 3%

Also new: “ For all non-Apprenticeship learners funded through the Adult S kills Budget there will be a monthly limit [£1000? ] on the amount of funding we will pay for each learner. We will monitor the amount that you earn per learner per month. If that amount is above the monthly limit, we will review this as part of our performance- management arrangements. In due course we will publish details of how we will work out whether you have gone over the limit.”

AS B and all age apprenticeship performance- management tolerances reduced

The adult funding future beyond 2014/ 15

Consultation runs from 19 Jun 2014 to 21 Aug 2014

Expansion of FE loans to 19-23 year-olds and to level 2

https:/ / www.gov.uk/ government/ consultations/ future-development-of-loans-in-further-education

Consultation runs from 19 Jun 2014 to 14 Aug 2014

A new traineeship funding system with payment by results

https:/ / www.gov.uk/ government/ consultations/ traineeships-funding-reform-in-england

Trials begin within the next few months

A new employer owned apprenticeship funding system

http:/ / feweek.co.uk/ 2014/ 05/ 30/ bosses-face-apprentice-bill-of-up-to-9k/

By 2016 will there be much adult funding beyond the above?

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Appren funding pilot rates & Lsect analysis

The following summary chart sets out the Government funding available:

Apprenticeship funding table from BIS document Core government funding (£2 for every £1 from employer) SFA funding cap: £2,000 £3,000 £6,000 £8,000 £18,000 Recruiting a 16-18 year old: £600 £900 £1,800 £2,400 £5,400 For a small business (<50): £500 £500 £900 £1,200 £2,700 Completion: £500 £500 £900 £1,200 £2,700 Maximum Total: £3,600 £4,900 £9,600 £12,800 £28,800

Red = Employer fee greater than funding Orange = Funding cancels out fee Green = Employer funding greater than fee

Employer mandatory fee at cap (half S FA funding) £1,000 £1,500 £3,000 £4,000 £9,000 Provider paid (S FA + employer fee) £3,000 £4,500 £9,000 £12,000 £27,000 Large employer (50+ staff) with completed 19+ keeps £500 £500 £900 £1,200 £2,700 Large employer (50+ staff) with completed 16-18 keeps £1,100 £1,400 £2,700 £3,600 £8,100 S mall employer (<50 staff) with completed 19+ keeps £1,000 £1,000 £1,800 £2,400 £5,400 S mall employer (<50 staff) with completed 16-18 keeps £1,600 £1,900 £3,600 £4,800 £10,800 Net cost to large employer (50+ staff) with completed 19+

• £500
• £1,000
• £2,100
• £2,800
• £6,300

Net cost to large employer (50+ staff) with completed 16-18

£100

• £100
• £300
• £400
• £900

Net cost to small employer (<50 staff) with completed 19+

£0

• £500
• £1,200
• £1,600
• £3,600

Net cost to small employer (<50 staff) with completed 16-18

£600 £400 £600 £800 £1,800

Lsect analysis/ int erpret at ion

Requires many new ILR fields – as you will see later…

How Ofsted use DSATs for pre‐ inspection data credibility checks Jo Parkman, Team Leader FE and Skills Data and Insight, Ofsted

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Data credibility

• What has Ofsted been doing?
• Why will this change?
• What will happen in the future to assure data

quality?

Performance measures

• Broader basket
• DfE and BIS plans for the future
• What will Ofsted do?

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Data Dashboard

• Why have we produced it?
• What will be future developments?

And…

• Maths and English – hot topics
• Destinations
• FSM and CLA
• Official statistics

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Welcome

ILR 2014/15 Specification 26 June 2014 Lsect FE data and funding conference Lisa Macdougall

Summary

• Reminder of main ILR changes for 2014/2015
• Collection of Destination and Progression data

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• ILR documentation now on gov.uk

https://www.gov.uk/government/collections/individualised- learner-record-ilr

• All 2014 to 2015 documents published

– ILR Specification v3 – Validation Rules v2 – Provider support manual – Appendix H, Appendix B (Migration specification)

Publication update

• Maths and English GCSE achievement

– Only GCSE’s not equivalents – Don’t need to update in year

• Exemption from Maths and English GCSE Condition of
• funding. Two National Learner Monitoring codes assigned

in v3 of specification

FAM Type FAM Code Description NLM 19 Learner is exempt from GCSE Maths condition of funding NLM 20 Learner is exempt from GCSE English condition of funding

EFA Changes (1)

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• Free meals eligibility (FME) – collected for
• 14 & 15 yr old direct enrolments
• 16-19 yr olds, 19-24 high needs students, ESF funded learners

aged 16-18

• Pupil Premium Funding Eligibility (PPE) – collected for
• 14 & 15 yr old direct enrolments

FAM Type FAM Code Description FME 1 14-15 year old learner is eligible for free meals FME 2 16-19 year old learner is eligible for and in receipt of free meals PPE 1 Learner is eligible for Service Child premium PPE 2 Learner is eligible for Adopted from Care premium

EFA Changes (2)

• Record one Learning aim per year
• Select aim with hours band for total hours for year
• Two aims needed if placement spans teaching year boundary
• Close and transfer any aims that started in 2013/14 and span two

years

• Add work placement record for each placement (both internal &

external). For work placements from 1 August 2014.

• Start date of placement
• Actual end date of placement
• Mode of placement (internal/external)
• Employer identifier (only for Traineeships/Supported

Internships)

EFA Work Placements

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• An external work placement is time spent with an external employer,

external to the learning environment and at an external site.

• A simulated environment in an education institution, such as a college

restaurant run by an external organisation, or experience in a college- based crèche that is a commercial enterprise do not count as an external work placement and should be recorded as internal placements

• See EFA guidance note published:

https://www.gov.uk/government/publications/delivery-and-recording-of- work-experience

EFA Work Placements Traineeships

• Record programme aim and Programme type=24
• For 19+ Traineeships only 1 work experience learning aim recorded

(even if crosses teaching year boundary)

• Add work placement records from 1 August for each placement
• Must be external placements and include the Employer identifier

Continuing learners from 2013/14

• Create a programme aim record – start date is earliest start of

LDM323 aims

• Continue to record LDM323
• All aims carried forward into 2014/15 if any LDM323 aim still open

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Online delivery

• The proportion of the curriculum design

(scheme of work) delivered by computer mediated activity rather than by a lecturer.

• Replaces face to face lecturing time and

not time spent on researching information on the web.

• Required for all Adult skills classroom

funded aims with start dates from 1 Aug

• Not used for funding or audited in

2014/15 See Provider support manual for further information

FAM Type FAM Code Description POD 1 0% POD 2 1-9% POD 3 10-24% POD 4 25-49% POD 5 50-74% POD 6 75-99% POD 7 100%

Still in development

• Funded using funding model 81
• Programme aim and component aims recorded.
• New Programme Type for Trailblazers (code 25)
• No Framework code or Pathway code
• Trailblazer standard identified with Learning Delivery FAM

Code (TBS1-100)

• Small employer identifier: Employment status monitoring

type (SEM)

Apprenticeship Trailblazers

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Financial Details entity

• Costs shared by employer and government
• Provider records total agreed cost per learner
• Provider records details of each payment made by the

employer (employer contribution). Agency pays govnt contribution (up to a maximum dependent on standard)

TBFinType TBFinCode Date Amount

TNP 1 15/10/2014 £6000 PMR 1 1/11/2014 £1000 PMR 1 1/12/2014 £500 PMR 1 3/7/2015 £500

TNP1: Total negotiated training price PMR1: Payments made by employer to provider

To be collected for:

• all Traineeships (priority group)
• Adult skills funded classroom learners with employment

status prior to enrolment of “not in work and looking for work”

• Other Skills Funding Agency funded learners with

employment status prior to enrolment of “not in work and looking for work”

• all 16-19 year old learners and high needs students
• other learners for which a provider already collects it

Destination and Progression

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• Report actual not intended destination
• Return progression for learners who stay with provider

and continue with further study as well as destination of leavers

• Return more than one Outcome type if applicable
• Do not need to return “Employed” as well as

“Apprenticeship” for progression to an apprenticeship

• Use “Not reported” (OTH2) if unable to contact learner or
• btain any information

Destination and Progression

• Can report in following year’s ILR return after learning is

completed – send only Destination record not the Learner

• r Learning delivery records
• Can be sent for 13/14 finishers. Must be sent for 14/15

finishers

• Need to continue to record “old” Destination field –

renamed ESF Destination and Employment Outcome field

• Job Outcome and ESF outcome payments will continue

to be paid based on data in these fields

• Plan to remove these fields for 2015/16

Destination and Progression

26‐Jun‐14 For more events and training visit www.lsect.com 16 Data to be collected:

• Outcome Type and Code
• Outcome Start date (mandatory) and End date (if

there is one)

• Outcome collection date
• Plus Learner Reference Number & ULN to link to

existing learner data sets

Destination and Progression

Outcome Type Outcome In Paid Employment (EMP) Learner is employed for 16 hours or more per week Learner is employed for less than 16 hours per week Learner is self employed Not in Paid Employment (NPE) Looking for work and available to start work Not looking for work and/or not available to start work (including retired) Voluntary work (VOL) Voluntary work Gap Year (GAP) Gap year before starting HE Education (EDU) Traineeship Apprenticeship Supported Internship Other FE* (Full-time) Other FE* (Part-time) HE Social (SDE) for high needs students Supported independent living Independent living Learner returning home Long term residential placement Other (OTH) Other outcome – not listed Not reported

Destination and Progression

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Data Collections Rich Williams June 2014

• R11 update
• The Hub
• FIS
• Learning aims search
• R01
• Engaging providers
• Any questions?

Data collections

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• Pay from data submitted to the Hub
• ESF exception reports
• Lessons so far:

– Help requests – errors

Update: R11

FIS: LARS version

Top 5 help requests

Enquiry Answer

How do I access the contracts and finances tab in the Hub? I’m the super user for the Hub. How do I approve access for other users? Roles need to be requested and you need to give (or be given) permission to view areas in the Hub. Further information at https://www.gov.uk/government/publications/sfa-the-hub Please can you reset my password for the hub Yes – but if you complete the security questions, you will be able to reset it too. How do I access the new Learning Aims search tab? The Learning Aims Search Tab is available on the Hub https://hub.imservices.org.uk When will ESF reports be available? ESF exception and summarisation reports for the academic year 2013 to 2014 will be available on the Hub for R11. Which system is being used for payments for R11? We will use the data you provide to the data collections facility in the Hub as the basis on which to make payments for R11 but we require you to submit data to both systems.

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R10 top 5 data errors

Rule Id Error description Providers Learners

EmpID_10 The employer identifier has not been returned 41 286 EmpId_13 The employer ID 9999999999 has been used 23 234 LearnDelFam Type_01 The source of funding has not been returned 6 161 ProgType_01 The programme type has not been returned 6 158 PlanLearn Hours_03 The sum of the planned learning hours + the planned employability, enrichment and pastoral hours = 0 18 150

R11 top 5 data errors

Rule Id Error description Providers Learners

LearnActEnd Date_04 If returned, the learning actual end date must not be after the file preparation date 11 1189 UKPRN_05 There is no ESF funding relationship in

• ur systems for this UKPRN

3 118 EmpID_10 The employer identifier has not been returned 22 106 Dest_01 The destination has not been returned 3 74 R63 There must be at least one core aim for a 16-19 EFA-funded learner 10 70

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The Hub

User administration: https://secure.imservices.org.uk/homepage/

https://hub.imservices.org.uk

FIS framework

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• FIS 2014 to 2015 ILR component set

– Release version – August version

• Changes
• softwarefeedback@sfa.bis.gov.uk

FIS 2014 to 2015 Learning aims search

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Learning aims search 2 Learning aims search 3

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Opens: 21 August 2014 Closes: 4 September 2014

R01 Engaging providers

Technical User Group

Barking and Dagenham College Chelmsford College Croydon Adult Learning and Training CTS Training Dudley College Easton and Otley Colleges EQL Solutions Henley College, Coventry HIT Training Ltd Learndirect Newcastle City Learning North Hertfordshire College Qube Learning Trafford College Walsall College Wiltshire & Somerset Colleges' Partnership Ltd.

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Keep up-to-date

Skills Funding Agency website: https://www.gov.uk/government/organisations/skills-funding-agency Payments and Data information: https://www.gov.uk/government/publications/skills-funding-agency- payments-and-data Regular updates in Skills Funding Agency newsletters:

• Update
• Inform

Twitter: @sfadata

Questions

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www.bakertilly.co.uk

Top 5 Tips for Surviving Funding Audit

Karl Bentley 26 June 2014

Here we go again…

It’s that time of year again but I’ll keep it sort and sweet

• Audit isn’t the end of the world
• Here’s my top 5 (sort of) tips on surviving audit

Tip 1 – Understand the Audit Tip 2 – Do your EFA Study Programmes makes sense? Tip 3 – Have the right Apprenticeship evidence Tip 4 – Changes to ASB funding have been implemented Tip 5 – Understand and clear your DSATs

50

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Tip 1 – Understand The Audit

• Keep an eye on your inbox this coming Monday. SFA will be contacting

providers regarding the audit

• Don’t panic – it’s not the end of the world (though it may ruin your

summer)

• Attend briefing session – gives you a chance to meet the auditor and get

an explanation of the audit process

• Monitor all changes to the ILR from the point you send to the auditors.

Complete reconciliation will be required

• Get daily feedback and respond quickly
• Deadline – comes earlier for those being audited

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Tip 2 – Do your EFA Study Programmes make sense?

• Planned hours – is everything on the timetable
• Total hours on timetable - make our lives easier…
• Too much activity on the ILR?
• Do Core Aims make sense?
• Check hours on transfers – LNS will do some strange things
• Non-qualification hours all recorded on ILR? Number recorded makes

sense compared to work placement code

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Tip 3 – Have the right Apprenticeship evidence

• Duration correctly recorded
• Hours of employment vs. Duration of programme
• Activity covers all aspects of the programme
• Learning aims are correctly recorded in the ILR
• Delivery postcode
• Withdrawals are recorded timely, especially subcontracted provision –

1st August withdrawal dates…

• Achievement data – have frameworks been correctly claimed and

certificates received within three months?

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Tip 4 – Changes to ASB funding rules have been implemented

• Maths and English – learners enrolled on correct level based on

assessment/diagnostic

• Discretionary fee waiver and line of sight to employment
• Nested aims and fee waivers for 19 year olds
• ‘Z’ Codes and achievement – robust evidence
• Durations are correct – errors may see under or over claims in funding
• All withdrawals are accurate

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Tip 5 – Understand and clear your DSATs

• Check all DSATs especially the new ones!
• Send an annotated version with your ILR if possible
• Review C1 and prepare samples as required in C2
• C1 comments are understood and corrected prior to audit
• Additional queries are cleared prior to final submission

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Thanks for listening Any Questions?

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END