Administrative Services Fiscal Year 2018 The Division of - - PowerPoint PPT Presentation
Administrative Services Fiscal Year 2018 The Division of Administrative Services Business and Financial Services Document and Publication Services Facilities Management Human Resources Illinois Law Enforcement
Open house to market services to faculty, staff, students, and alumni Marketing to local and regional non-profit
entities. Reduced departmental negative cash balance New online ordering system Maintained the campus MFD Program (157 MFD’s)
FY18 Totals
(7.1.17-3.14.18) # of print production orders placed – 2087 # of mail pieces metered – 137,056 Revenue generated by departments - $229,253 Revenue generated by external accounts - $13,337 Revenue generated through walk-in customers - $14,593
maintained
Overview
Mechanical Maintenance
by use of Earth Tub composters
mums, 18 trees, over 160 cubic yards of mulch
in a row!
Landscape Maintenance
Building Services
spaces during housing consolidations. (This number is in addition to cleaning all residence hall spaces during the summer).
for all areas of Campus
areas of campus.
Facilities Planning and Construction
Business Units
Transportation Services
responsibility for Facilities Management and lead negotiating for seven Civil Service contracts.
customer service
divisions in HR to improve cohesiveness and increase cross-training
Day”, with 120 individuals attending six tracks with 25 programs.
1030 1058 803 1805 2312 3901 3566 3005 2782 3937 2782 FY 18* FY 17 FY 16 FY 15 FY 14 FY 13 FY 12 FY 11 FY 10 FY 09 FY 08
Civil Service Exams Taken
New procedures for exempting positions from Civil Service under 36e3 and 36e4 of the State Universities Civil Service Act
with 86% resulting in reclassification or reallocation
Classifications”, resulting in greater hiring flexibility and successful hiring for departments
7% 58% 19% 6% 0% 10%
FY 18 Audits by VP Area
President Provost & Academic Vice President Vice President, Administrative Services Vice President, Advancement and Public Services Vice President, Quad Cities and Planning Vice President, Student Services
years)
5,700 officers statewide, from more than 350 agencies in this specialized training
Team Conference
intern students and graduate assistants through attendance and participation at the following conferences and meetings
Officer Mariola Skonieczna, Hanover Park PD, a WIU graduate and former Executive Institute student worker
and leadership courses for first line supervisors, middle managers, and chief executive officers
courses related to mandated training for law enforcement in the areas of
in the event of a disaster
workshops and the Statewide Terrorism and Intelligence Center
Campus Safety Resource Center website for educators, parents, and law enforcement
to host behavioral threat assessment training courses and
enforcement, and others
education/training.
About OPS & A Few Statistics
Campus Safety Police Goes Far and Above Their Job
placed a safe distance from the building,” --- Letisha
perspective of cops today!” --- La’India
approached closing.” --- Mishelle
ideas and great information.” --- Mary
Responsive to Campus Community Needs
Engaged with Campus Community
Social Responsibility
Miracle Jean Day Polar Plunge Bicycle Helmet Give-away No Shave November Community Benefit Rocky statute in front of OPS Crime Stopper Dance Marathon
OPS, Standing Strong Together
Halloween
Benefits:
universities
the master contract Current Consortiums:
Cooperative)
Cooperative Service)
large purchases
Description Calendar Year 2015 Calendar Year 2016 Calendar Year 2017 Rebate Total $142,989.84 $118,506.81 $121,572.20 Transaction Total 23,028 16,842 17,624 Spend Volume Total $11,213,664.54 $8,463,925.76 $8,310,936.02 Average Open Cards 381 236 293
P-Card Statistics
and reduce overall expenses.
program.
security report
Employees of the Month 2017-2018
accountability
and other members of the ERT
(in progress)
Project Department One Time Funds Continuous Funds Replacement of Enterprise Resource System (Financial and HR System) VPAS Division $5,000,000 Divisional Computer Purchase VPAS Division $50,000 Replace Brown Hall Chiller Facilities Management $1,000,000 Replace Campus Roofs Facilities Management $1,776,000 Replace Campus Sidewalks and Service Drives Facilities Management $1,000,000 Replace Campus Water Systems Facilities Management $900,000 Replace Memorial Chiller/Install South Campus Chilled Water Loop Facilities Management $2,400,000 Two Maintenance Staff for Masonry repairs Facilities Management $81,000
Project Department One Time Funds Continuous Funds Replace Emergency Call Boxes (blue Lights) Office of Public Safety $36,000 Replacement of Police Vehicles and Equipment Office of Public Safety $50,000 Replace Tasers (4) SEW weapons Office of Public Safety $6,000 WIU Professional Development Day Human Resources $15,000 Totals $12,168,000 $146,000