ADMI NI ST RAT I ON & RE GUL AT ORY AF F AI RS S65- - PowerPoint PPT Presentation

VE HICL E IMMOBIL IZAT ION SE RVICE S ADMI NI ST RAT I ON & RE GUL AT ORY AF F AI RS S65- T 28802 Pr e - Pr oposal Confe r e nc e Carlethya Guillory Staff Analyst T hursda y, Ja nua ry 31, 2019, 2:00 P.M. City of Houston

PRE - PROPOSAL CONF E RE NCE AGE NDA VE HICL E IMMOBIL IZAT ION SE RVICE S I. Ope ning Re mar ks Car le thya Guillo r y, Staff Analyst II. Solic itation Ove r vie w Car le thya Guillo r y III. Offic e of Busine ss Oppor tunity Busine ss De ve lo pme nt Co o r dinato r IV. Pr oje c t Sc ope and Ove r vie w Mar ia Ir shad Assistant Dir e c to r -ARA/ Par kHo usto n V. Que stions

OPE NING RE MARKS Car le thya Guillor y is the Buye r r e sponsible for this solic itation. All inquir ie s r e gar ding this solic itation ar e to be dir e c te d Ms. Guillor y at Ca rle thya .g uillo ry@ ho usto ntx.g o v. No Contac t Pe r iod: Star ting on the date this RF P is issue d and e xpir ing on the date the City Se c r e tar y public ly posts notic e of the applic able awar d on any Counc il age nda, ne ithe r Pr opose r (s) nor any pe r son ac ting on Pr opose r (s)'s be half shall c ontac t any appointe d or e le c te d City offic ial or City e mploye e in an atte mpt to pe r suade or influe nc e the outc ome of the Awar d or obtain infor mation inte nde d to r e sult in an advantage . ( Re fe r P .) to PART VI – SPE CIAL CONDIT IONS o f the RF

OPE NING RE MARKS Intr oduc tions:  City Staff  Pr ime s  Subs

II. SOL ICIT AT ION OVE RVIE W T he City of Houston is se e king pr oposals fr om qualifie d fir ms to pr ovide se r vic e s that suppor t the City’s pr ogr am for ide ntifying and immobilizing sc offlaw ve hic le s. All Pr opose r s ar e e nc our age d to pr opose we ll- planne d solutions. T he te r m of the c ontr ac t will be for 3 ye ar s, with 2 one - ye ar options to r e ne w. Solic itation Due Date : T hur sday, F e br uar y 21, 2019, by 10:30 a.m. Re que sts for additional infor mation and que stions – Due Date : T hur sday, F e br uar y 7, 2019, by 4:00 p.m., must be r e c e ive d e le c tr onic ally and dir e c te d to: Car le thya.Guillor y@houstontx.gov Partner ering to bet etter er s ser erve e Houston

ADDIT IONAL INF ORMAT ION AND SPE CIF ICAT ION CHANGE S: Re sponse s to que stions r e c e ive d fr om pote ntial Pr opose rs and any c hange s to spe c ific ations shall be c onfir me d in wr iting by L e tte r (s) of Clar ific ation and will be poste d unde r the solic itation file , pr ior to the submittal due date . Partner ering to bet etter er s ser erve H e Houston

PROCURE ME NT T IME L INE E VE NT DAT E Date of RF P Issue d 1/ 18/ 2019 Pre -Pro po sa l Co nfe re nc e 1/ 31/ 2019 Que stions fr om Pr opose r s Due to City 2/ 7/ 2019 Pro po sa ls Due fro m Pro po se rs 2/ 21/ 2019 Notific ation of Inte nt to Awar d (E 4/ 18/ 2019 stimate d) Co unc il Ag e nda Da te (E 5/ 29/ 2019 stimate d) Contr ac t Star t Da te (E 12/ 23/ 2019 stimate d) Partner ering to bet etter er s ser erve e Houston

SUBMIT T AL INST RUCT IONS: Submit: • five (5) pr inte d c opie s of the T e c hnic al Pr oposal, inc luding one (1) pr inte d or iginal signe d in BL UE ink, • five (5) e le c tr onic c opie s of the T e c hnic al Pr oposal on 5 se par ate thumb dr ive s se ale d in a se par ate single e nve lope , • five (5) pr inte d c opie s of the Pr ic e Pr oposal/ F e e Sc he dule in a se par ate single se ale d e nve lope and c le ar ly ide ntifying the c onte nt as the Pr ic e Pr oposal/ F e e Sc he dule . Pr oposal(s) shall be submitte d in a se ale d e nve lope (s) or pac kage (s) be ar ing the assigne d RF P T itle and Numbe r , loc ate d on the fir st page of the RF P to: City Se c r e tar y’s Offic e City Hall Anne x, Public L e ve l 900 Bagby Str e e t Houston, T e xas 77002 Re fe r to PART o f the RF P, fo r a dditio na l instruc tio n. IV – SUBMISSION OF PROPOSAL Partner ering to bet etter er s ser erve e Houston

SUBMIT T AL RE QUIRE ME NT S:  Cove r L e tte r  E xe c utive Summar y  Offe r and Submittal F or m (E xhibit I)  Ge ne r al Company Infor mation  Knowle dge and E xpe r ie nc e  Clie nt Re fe r e nc e s  M/ WBE Par tic ipation  F inanc ial Stability Partner ering to bet etter er s ser erve H e Houston

SUBMIT T AL RE QUIRE ME NT S: ( CONT INUE D)  E xc e ptions to Standar d Contr ac t  L e gal Ac tions  Conflic t of Inte r e st  Othe r  F or ms and Ce r tific ations  Contr ac t – (14.2 only)  Pr ic e Pr oposal/ F e e Sc he dule  MWBE F or ms (E xhibit II) Partner ering to bet etter er s ser erve e Houston

SUBMIT T AL RE QUIRE ME NT S: ( CONT INUE D)  F air Campaign Or dinanc e (E xhibit III)  Affidavit of Owne r ship or Contr ol (E xhibit IV)  Anti- Collusion State me nt (E xhibit V)  Bidde r ’s State me nt of Re side nc y (E xhibit VI)  Conflic t of Inte r e st Que stionnair e (E xhibit VII)  Pr ic ing F or m (Page 19) Required forms are available at the City of Houston Strategic Procurement Forms website: http:/ / purc ha sing .ho usto ntx.g o v/ fo rms.shtml Partner ering to bet etter er s ser erve e Houston

E VAL UAT ION & SE L E CT ION PROCE SS: Pr oposals will be e valuate d on the basis of the following c r ite r ia:  Re sponsive ne ss of Pr oposal Pass/ F ail  T e c hnic al Compe te nc e / Re quir e me nts 40 Points  Quality of Pr opose d Appr oac h 35 Points  De monstr ation of L e ve l of Or ganizational 15 Points Capability, Re fe r e nc e s and E xpe r ie nc e of Pr ior Wor k Similar in Sc ope and Size to the City’s sc ope of wor k  Pr ic ing Pr oposal 10 Points  M/ WBE Par tic ipation Pass/ F ail  Hir e Houston F ir st (HHF ) 5 Points Partner ering to bet etter er s ser erve e Houston

BE ST AND F INAL OF F E R (BAF O) T he City r e se r ve s the r ight to r e que st a BAF O fr om finalist Pr opose r (s), if ne c e ssary. At minimum, the BAF O shall inc lude 1) a final F e e Sc he dule with assoc iate d c osts; and 2) addr e ss any outstanding ite ms pr e viously ide ntifie d dur ing the e valuation of Pr oposals. If the City c hoose s to invoke a BAF O option, Pr oposals shall the n be r e - e valuate d by the e valuation c ommitte e . Partner ering to bet etter er s ser erve H e Houston

III. OF F ICE OF BUSINE SS OPPORT UNIT Y  GOOD F AIT H  HIRE HOUST ON F IRST E F F ORT S  M/ WBE GOAL S  Play or Play (POP)  M/ W/ BE PART ICIPAT ION Contact the OBO PHONE: 832.393.0600 http://www.houstontx.gov/obo Partn tnering to to bette tter se serve ve Housto ston

IV. PROJE CT SCOPE AND OVE RVIE W PARKHOUST ON  SCOPE OF WORK  SE RVICE RE QUIRE ME NT S  VE HICL E IMMOBIL IZAT ION DE VICE RE QUIRE ME NT S  PROPOSE R APPROACH Partner ering to bet etter er s ser erve e Houston

V. QUE ST IONS Questions must be in writing and directed to Carlethya Guillory. Email: Carlethya.Guillory@houstontx.gov Responses to official questions will be posted under the solicitation file as a Letter(s) of Clarification. Partner ering to bet etter er s ser erve e Houston