Academic Affairs Financial Bridge Jody Maroney, Director of Budget - - PowerPoint PPT Presentation

Academic Affairs Financial Bridge

Jody Maroney, Director of Budget & Business Operations

• Jan. 7, 2020

Academic Aff ffairs s vs.

• s. Fina

Finance --

• - Disc

isconne nect

• Provost
• 3 Deans
• AVP of Curriculum
• AVP of Enrollment Management
• Finance – VPFM & me

Key Stakeholders

Learning Opportunity +

AA Financial Listening Tour

• Told my story – explained the “why?”  buy-in & engage dialogue
• Considered my audience, was positive, but honest
• Pre-meeting planning – questions (stay focused & on time)
• Achiever Awareness - resist acting and actively listen to each

participant to avoid missing better ideas/opportunities

• Building trust & relationships

CBO Academy Techniques Implemented

• What can I do from a financial perspective to help you?
• (besides give them more money)
• What financial reports do you currently view or would like view?
• Do we know what the cost of our programs are or which ones have the

best ROI?

• How many upper/lower level courses are taught by FT faculty compared

to PT faculty?

• Do we cancel low enrolled courses?
• What are we doing now to prepare for the declining enrollment by 2026?
• Are we considering online programs to help maintain our enrollment?

Some Questions Asked:

• Budget, Purchasing & Travel Training
• Financial Reports
• Academic Program ROI
• Cost of Under-Enrolled Courses  no cancellation policy
• PSR Cost/Credit Hour
• Faculty Workload and Class Level Reports
• Faculty Workload and Cost of Overload
• Research Exchange Option w/Return of 4:4 Load
• AA & Finance Strategic Planning Meetings
• 5-year Budget Plans
• Disengaged/Dysfunctional President’s Cabinet

Primary Issues/Concerns/Requests

• Annual Budget, Purchasing & Travel Training

– Info Resources, Professional Studies, and A&S Groups 1 – done √ – A&S Group 2, School of Education and Athletics - TBD

• Academic Affairs Finance Focus Group

– Vision: AA & Finance collaborating to identify financial improvement projects/practices – Mission: Identify financial improvement projects that will guide the financial stability and future of Cortland

– Meet 1-2 times each semester to review reports, progress & discuss further improvements

• Research & develop reports to help demonstrate

financial impacts of decisions

Current Action Plans

• Budget, Purchasing & Travel Training  made connections
• Key stakeholders engaged  had no idea! 
• Cancelling under-enrolled courses - approved
• Consolidating sections
• Goal to reduce # of adjuncts = >TS
• Moving a couple of programs to online

Improvements Already Implemented at Cortland

• Out of my “comfort zone” – “achiever” behind the scenes, not leader
• Turnover – new players, new perspectives, new philosophies
• Time constraints – meetings, planning, trainings, research, analysis,

developing reports, and building relationships  very time consuming!

• Limited Resources – everyone stretched pretty thin, mindful of people’s

time

• Lack of data access – BI  HR, IR, Finance (need whole picture)
• Operate in silos – System Admin, SUNY Campuses, Campus Divisions
• Just learned: SUNY IR - Academic Financial Dashboard presentation in April 2019……
• implementation??? – TBD???
• We all want the same thing, but we all seem to be doing our own thing….

Challenges

To be continued……… 