Policy Development Process: A Model of Success Can your city’s process stand improvement?
Purpose • Contrast policy development processes • To discuss the merits of uniformity
Typical Policy Development Process? Emails and phone calls Intermittent phone calls, Manager second round from Dept. Directors to comments, suggestions of calls to Manager for from Commissioners to Commissioners to Commission action Manager update on positioning Manager first round of Commission worksession Manager compiles calls to Commissioners to - new Commissioner supporting information brief them on issues questions Agenda setting session Voting Meeting Manager develops with Mayor and rotating immediately following draft agenda with Clerk Commissioner worksession
It doesn’t create headaches – it saves them! • Simultaneous information • Easily understood by layperson • Allows thoughtful questions • Inform the public • Specific Issue History • Staff has a clear recommendation • Commission can offer different option • Specific direction for staff
Athens-Clarke Policy Development Process Dept. Director submits Clerk distributes agenda Agenda Setting Meeting agenda report item items to Commission. held with Commission. (Last Wednesday of month) (Second Friday of month) (Third Thursday of month) Clerk finalizes agenda / Manager reviews and Agenda Review Team meets Commission-defined comments to be briefed. options due. (First Tuesday of month) (Second Wednesday of month) (Friday before first Tuesday) Manager reviews Manager's final review and Mayor and Commission comments with all submits to Clerk. Voting Meeting held. submitting directors. (Second Wednesday of month) (First Tuesday of month) (Next Day)
ACC Project Development Process Worksession Agenda Item required Presentation + above administrative • Project Agenda Item • Contract threshold Concept • Schematic Award • Ensuing Design Change Approval Approval Approval Orders Worksession Presentation + Agenda Item Agenda Item
It doesn’t create headaches – it saves them! • Simultaneous information • Easily understood by layperson • Allows thoughtful questions • Inform the public • Specific Issue History • Staff has a clear recommendation • Commission can offer different option • Specific direction for staff
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