A Model of Success Can your citys process stand improvement? - - PowerPoint PPT Presentation

Policy Development Process: A Model of Success

Can your city’s process stand improvement?

Purpose

• Contrast policy development processes
• To discuss the merits of uniformity

Emails and phone calls from Dept. Directors to Manager for Commission action Manager compiles supporting information Manager develops draft agenda with Clerk Agenda setting session with Mayor and rotating Commissioner Manager first round of calls to Commissioners to brief them on issues Intermittent phone calls, comments, suggestions from Commissioners to Manager Manager second round

• f calls to

Commissioners to update on positioning Commission worksession

• new Commissioner

questions Voting Meeting immediately following worksession

Typical Policy Development Process?

It doesn’t create headaches – it saves them!

• Simultaneous information
• Easily understood by layperson
• Allows thoughtful questions
• Inform the public
• Specific Issue History
• Staff has a clear recommendation
• Commission can offer different option
• Specific direction for staff

• Dept. Director submits

agenda report item

(Last Wednesday of month)

Manager reviews and comments

(First Tuesday of month)

Manager reviews comments with all submitting directors.

(Next Day)

Manager's final review and submits to Clerk.

(Second Wednesday of month)

Agenda Review Team meets to be briefed.

(Second Wednesday of month)

Clerk distributes agenda items to Commission.

(Second Friday of month)

Agenda Setting Meeting held with Commission.

(Third Thursday of month)

Clerk finalizes agenda / Commission-defined

• ptions due.

(Friday before first Tuesday)

Mayor and Commission Voting Meeting held.

(First Tuesday of month)

Athens-Clarke Policy Development Process

• Project

Concept Approval

Worksession Presentation + Agenda Item

• Schematic

Design Approval

Worksession Presentation + Agenda Item

• Contract

Award Approval

Agenda Item

• Ensuing

Change Orders

Agenda Item required above administrative threshold

ACC Project Development Process

It doesn’t create headaches – it saves them!

• Simultaneous information
• Easily understood by layperson
• Allows thoughtful questions
• Inform the public
• Specific Issue History
• Staff has a clear recommendation
• Commission can offer different option
• Specific direction for staff