A DMINISTRATIVE O RDER 21 K EY P ROVISIONS Once implemented, eFiling - - PowerPoint PPT Presentation

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A DMINISTRATIVE O RDER 21 K EY P ROVISIONS Once implemented, eFiling - - PowerPoint PPT Presentation

Dec 06, 2022 315 likes •432 views

T HE R OUTE TO M ANDATORY E F ILING Amanda Armstrong - Business Analyst Jackie Wray - Applications Specialist PHOTOGRAPH CREDIT MICHAEL HIBBLEN KUAR NEWS Building Bridges # 2017ACA CAP Ar Arkansas kansas Cour Court t Automa utomation

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SLIDE 1

THE ROUTE TO MANDATORY EFILING

Ar Arkansas kansas Cour Court t Automa utomation tion Pr Prog

  • gram

am Syst Systems ems Conf Confer erence ence 2017 2017

Building Bridges

Amanda Armstrong - Business Analyst Jackie Wray - Applications Specialist

#2017ACA

CAP

PHOTOGRAPH CREDIT MICHAEL HIBBLEN KUAR NEWS

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SLIDE 2

PANEL SPEAKERS

  • Tanya Diotte

Grant County Circuit Clerk eFiling since July 2015

  • Nancy Eastham Faulkner County Circuit Court

Deputy Clerk eFiling since June 2016

#2017ACA

CAP

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SLIDE 3

SLIDE TITLE

Administrative Order 21 provides that eFiling becomes mandatory one year after go live. This panel discussion explains the details of exceptions to mandatory efiling.

#2017ACA

CAP

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SLIDE 4

MANDATORY DATES FOR ARKANSAS COURTS

  • Arkansas Supreme Court and Court of Appeals
  • Motions

September 2016

  • Briefs

October 2017

  • Hot Spring District Court (Malvern)
  • Small Claims and Civil

May 2017

  • Traffic and Criminal

July 2017

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SLIDE 5

MANDATORY DATES FOR ARKANSAS CIRCUIT COURTS

  • Pulaski

March 2013

  • Grant

June 2016

  • Hot Spring

June 2016

  • Lonoke

June 2017

  • Faulkner

June 2017

  • Van Buren

June 2017

  • Crawford

August 2017

  • Miller

October 2017

  • Benton

November 2017

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SLIDE 6

ADMINISTRATIVE ORDER 21 KEY PROVISIONS

Once implemented, eFiling is mandatory only if:

  • 1. Mechanism for waiving fees
  • 2. Exceptions to ensure access to justice for

indigent, disabled, self-represented, litigants with special needs

  • 3. Advance notice of mandatory participation
  • 4. One year transition period allowing both paper

and electronic filings

  • 5. Training for filers in the use of the process
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SLIDE 7

ADMINISTRATIVE ORDER 21 KEY PROVISIONS

Safe Harbor Provisions

  • A technical failure of the electronic filing system

shall excuse an untimely filing

  • Technical problems of unavoidable casualty, such

as problems with user’s internet

  • Conventional filings allowed
  • Party submitting an untimely filing may seek

relief, and the court, for good cause shown, may excuse an untimely filing

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SLIDE 8

EXCEPTIONS TO MANDATORY

EFILING

  • Sealed Cases
  • Documents not available in electronic form
  • Documents too lengthy to electronically image
  • Filings from indigent, disabled, self-represented litigants
  • Filer training is scheduled for a future date
  • Specific case or documents that are not set up in eFlex or

require hardcopy original

  • Color documents, photographs, videos
  • Technical failure
  • Filings from non efiling courts
  • Other specific exceptions approved by the Clerk
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SLIDE 9

IMPACT OF MANDATORY

EFILING

  • Reduction of
  • Foot traffic and calls into office
  • Printing and making copies
  • Processing physical monies
  • Storage area for paper files
  • Allows more time to assist pro se, indigent, and

self-represented filers

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SLIDE 10

WORDS OF ADVICE

  • Attorneys that want to continue sending in paper
  • Attorney or litigant missed filing deadline
  • Communicating with other offices; courts,

prosecuting attorney, public defender, title and companies, process servers

  • Data clean up
  • Adding parties on older cases
  • Ending parties on cases
  • Correcting parties listed on cases
  • Security of cases, dockets, images