A difference you can see, a community you can feel Marley Park - - PowerPoint PPT Presentation

A difference you can see, a community you can feel

Marley Park Community Association, Inc. 1st Quarter Board of Directors Meeting March 25, 2019 6:00pm Heritage Club

I. Welcome and Introductions II. Call to order III. Establish a Quorum

• IV. Officers’ Reports
• A. Secretary’s Report – February 11, 2019 & February 27, 2019
• B. Treasurer’s Report – February 28, 2019

V. Community Management Report

• VI. Committee Reports
• VII. Board Actions
• A. Unanimous Consent Resolution in Lieu of Meeting | February 25,

2019 | Replacement of check valves at tank site. VIII.Call to Members/Residents

• IX. Business
• A. Old Business
• B. New Business
• 1. Discussion of timeline for monument and signage on east side
• f Bullard Road at Sweetwater Avenue.
• 2. Update on Veterans Commemmorative Plaza landscape

modifications presented by Bill Adams. X. Adjournment

Agenda

Review of February 11, 2019 Board

• f Directors Meeting Minutes and

February 27, 2019 Special Meeting of the Board of Directors Minutes

Upon approval, Minutes are published on www.marleypark.com From the homepage go to: My Community/Governance

Secretary’s Report

Period ending: February 28, 2019

Financial statements are published quarterly on www.marleypark.com From the homepage go to: My Community/Governance

Treasurer’s Report

Please note: Unaudited for the period ending February 28, 2019

Balance Sheet as of 2/28/2019

Current Month Prior Month Change ASSETS Operating accounts 217,934 $ 190,491 $ 27,443 $ Reserve accounts 645,627 645,627

• Restricted cash

2,629 2,629

• Total Cash

866,190 838,747 27,443 Net accounts receivable 80,709 67,889 12,820 Fixed assets 17,946 17,946

• Other assets

190 190

• Total Assets

965,035 $ 924,772 $ 40,263 $

Please note: Unaudited for the period ending February 28, 2019

Balance Sheet as of 2/28/2019

Current Quarter Prior Quarter Change LIABILITIES & MEMBERS' EQUITY Accrued expenses 114,915 $ 100,664 $ 14,251 $ Prepaid assessments 86,954 90,040 (3,086) Other liabilities 21,017 17,833 3,184 Total Liabilities 222,886 208,537 14,349 Prior year surplus (deficit) 656,275 656,275

• Current year surplus (deficit)

90,211 59,956 30,255 Reserve contribution/(distribution) (4,337)

• (4,337)

Total Equity 742,149 716,231 25,918 Total Liabilities & Equity 965,035 $ 924,768 $ 40,267 $

Please note: Unaudited for the period ending February 28, 2019

Budget Comparison Through 2/28/2019

YTD Actual YTD Budget Variance 2019 budget REVENUE Community association assessme 372,974 $ 374,615 $ (1,641) $ 2,120,992 $ Legal, collection & compliance fees 3,756 6,340 (2,584) 28,300 Transfer & disclosure fees 21,733 23,790 (2,057) 171,931 Events & amenity revenue (148) 6,520 (6,668) 39,216 Other revenue 188 2,178 (1,990) 1,500 Allowance for doubtful accounts (857) (1,705) 848 (28,400) Net Revenue 397,646 $ 411,738 $ (14,092) $ 2,333,539 $

Budget Comparison Through 2/28/2019

Please note: Unaudited for the period ending February 28, 2019

YTD Actual YTD Budget Variance 2019 budget OPERATING EXPENSE General & Administrative 107,028 $ 103,074 $ (3,954) $ 702,747 $ Communications 2,444 6,680 4,236 37,550 Community engagement 7,317 5,258 (2,059) 117,056 Facilities 28,672 43,357 14,685 200,114 Landscaping 137,394 149,176 11,782 886,242 Utilities 24,580 33,120 8,540 170,059 Total Operating Expense 307,435 340,665 33,230 2,113,768

Current Year Surplus (Deficit)

90,211 $ 71,073 $ 19,138 $ 219,771 $ Note: Net Reserve Contribution/(Distribution 4,337 $

Community Management Report

Report covers updates and informational items for the Board’s review.

The complete Community Management Report is published on www.marleypark.com

From the homepage, go to: My Community/Governance

Operations Contracts & Agreements

Date Vendor Type Description Amount February 13 Sunland Asphalt and Construction Inc. Amendment Repainting markings in Heritage Campus parking lot $1,945 February 13 Quality Floor Covering, Inc. Services Agreement Remove and replace flooring in the Multipurpose Room – Heritage Pool House $12,451 February 13 Certa Pro of North Phoenix, LLC Addendum Exterior and interior painting at Heritage Campus and ramada at Founders Park $12,000

Community Management Report

Design Review 58 Reviewed | 46 Conditionally Approved Solar Panels | 8 Landscape Modification | 16 Security Door | 11 Shade Structure | 6 Exterior Painting | 6

Community Management Report

Community Standards 161 Opened/Escalated | 83 Closed Landscape Maintenance | 87 Trash/Recycling Containers | 12 Improper Vehicle Parking | 13 Exterior Painting & Maintenance | 18

Community Management Report

Community Concern Forms 81 Submitted | 75 Resolved | 6 Non-MPCA Responsibility Landscape Maintenance & Irrigation | 34 Compliance | 5 General Maintenance | 9 Other | 21

Community Management Report

Landscape:

• Sweetwater, Old Oak, Whisperwood, and Larkspur

treated with a 1” layer of ½” screened Table Mesa Brown decomposed granite.

• Concentration on sight line clearance, with regular

emphasis along Old Oak.

• Regular 6-week maintenance cycles completed.
• Winter overseeding of turf areas with a triple blend of

perennial rye grass completed in October.

• Detailed Heritage Club and Veterans Commemorative

Park in prep for holiday events.

• Ongoing inspecting and cleaning of debris from

stormwater systems (culverts, etc.).

Community Engagement Report Heritage Campus Reservations

Amenity Number of Reservations During the Quarter Block Party Trailer 17 Keeping Room 19 Heritage Club (Under 60 People) 30 Heritage Club (Over 60 People) 9 Heritage Pool House Multi-Purpose Room 25 Rose Room 4

Community Engagement Report Signature Events

Homestead Harvest Festival Home for the Holidays

Community Engagement Report Resident Inspired Events

November 22 | Community Thanksgiving Potluck Thank you Christie Giannetto and family for organizing this community tradition. Over 85 residents enjoyed a nice holiday meal together. December 2 | Holiday Cookie Exchange Cookies, snacks, coffee and fun conversations at this annual event. Thank you Robin McDaniel and Donna Bronski for organizing!

Programs and Clubs

New Clubs Ladies of Marley Park Coffee Club Gospel First November 11 | Veteran Spaghetti Dinner Thank you to Boy Scout Troop 194 for organizing this event. December 14 | PJ’s and Pancakes with Santa Thank you to Young Life for organizing this fun event. Attendees enjoyed make-and-take crafts, Pancakes, sausage and hot cocoa with all the toppings and photos with Santa. December 15 | Ugly Sweater Party Thank you to Marley Barley for organizing this event.

Community Engagement Report

Upcoming News & Events

Visit marleypark.com/resident-calendar for more information on all events.

April: 6 | Veranda Park Party 7 | Mosaic Park Party 8 | MPCA Board Meeting | Heritage Club 13 | Easter Egg Stuffing | Pool House 17 | Volunteer Appreciation Fiesta | Heritage Club 20 | Easter Egg Hunt | Founders Park 27 | Sunset Concert Series | Heritage Club May: 5 | Mother’s Day Tea | Heritage Club 13 | MPCA Board Meeting | Heritage Club 21 | School’s Out for Summer Pool Party | Heritage Pool

Heritage Pool House Closed for Cleaning & Maintenance First, Third and Fifth Wednesdays on the month

Adjournment to Annual Membership Meeting

Thank you!