A difference you can see, a community you can feel
Marley Park Community Association, Inc. Annual Membership Meeting March 26, 2018 Immediately Following 1st Quarter Meeting Heritage Club
Agenda I. Welcome and Introductions II. Call to Order III. Establish a Quorum IV. Secretary’s Report V. Treasurer’s Report VI. Business VII. Annual Management Report VIII. Owner Directors Election Results IX. Adjournment XI. Discussion
Secretary’s Report Review of March 27, 2017 Annual Membership Meeting Minutes Upon approval, Minutes are published on www.marleypark.com From the homepage go to: My Community/Governance
Treasurer’s Report Period ending: December 31, 2017 Financial statements are published quarterly on www.marleypark.com From the homepage go to: My Community/Governance.
MPCA Monthly Assessments 2017 2018 Change Assessments MPCA Assessment $106.00 $106.00 $0.00 Special Service Area Assessment $81.00 $91.00 $10.00
Balance Sheet as of 12/31/17 2017 2016 Change ASSETS Operating accounts $ 340,442 $ 232,420 $ 108,022 Reserve accounts 364,401 169,150 195,251 Restricted cash 90 1,787 (1,697) Total Cash 704,933 403,357 301,576 Net accounts receivable 83,600 102,958 (19,358) Fixed assets 27,125 30,531 (3,406) Other assets - 1,058 (1,058) Total Assets $ 815,658 $ 537,904 $ 277,754 Please note: Unaudited for the period ending December 31, 2017
Balance Sheet as of 12/31/17 2017 2016 Change LIABILITIES AND MEMBERS' EQUITY Accrued expenses $ 124,941 $ 44,246 $ 80,695 Prepaid assessments 58,140 81,666 (23,526) Other liabilities 5,160 1,592 3,568 Total Liabilities 188,241 127,504 60,737 Prior year surplus (deficit) 410,401 302,549 107,852 Current year surplus (deficit) 310,427 107,851 202,576 Reserve contribution/(distribution) (93,411) (93,411) Total Equity 627,417 410,400 217,017 Total Liabilities & Equity $ 815,658 $ 537,904 $ 277,754 Please note: Unaudited for the period ending December 31, 2017
Budget Comparison Through 12/31/2017 Actual Budget Variance REVENUE Community association assessment $ 1,931,254 $ 1,997,320 $ (66,066) Special service area assessment 102,060 102,060 - Legal, collection & compliance fees 30,420 33,557 (3,137) Transfer & disclosure fees 169,932 122,904 47,028 Events & amenity revenue 39,423 44,832 (5,409) Other revenue 4,703 3,000 1,703 Allowance for doubtful accounts (2,498) (33,488) 30,990 Net Revenue $ 2,275,294 $ 2,270,185 $ 5,109 Please note: Unaudited for the period ending December 31, 2017
Budget Comparison Through 12/31/2017 Actual Budget Variance OPERATING EXPENSE General & Administrative $ 572,033 $ 587,634 $ 15,601 Communications 30,811 48,650 17,839 Community engagement 96,679 119,452 22,773 Facilities 233,595 252,628 19,033 Landscaping 796,528 846,575 50,047 Special service area 70,597 69,084 (1,513) Utilities 164,574 161,730 (2,844) Other expenses 50 1,000 950 Total Operating Expense 1,964,867 2,086,753 121,886 $ 310,427 $ 183,432 $ 126,995 Current Year Surplus (Deficit) Note: Net Reserve Contribution/(Distribution) $ 93,411 Please note: Unaudited for the period ending December 31, 2017
Business Elections Owner Director (2)
Owner Directors Election Overview I. Welcome, Chad Miesen, Esq., Carpenter, Hazlewood, Delgado & Bolen, PLC. – Election Process Overview II. Nominations from the Floor Owner Directors IV. Candidate Remarks Owner Directors V. Voting
Nominations From the Floor
Candidates’ Remarks Donna Bronski Valerie Jackson Robin McDaniel
Owner Director Candidates Donna Bronski Robin McDaniel Valerie Jackson _____________ Write in candidate ___________ Write in candidate
2017 Annual Management Report Report covers updates and informational items for the Board’s review. The complete 2017 Annual Management Report is published on www.marleypark.com. From the homepage go to: My Community/Governance
2017 Annual Management Report Governance Annual Membership Meeting | Owner Director Ms. Valerie Jackson re-elected Sixth Amendment to the Community Charter for Marley Park | Removal of property Phase 4/5 Declaration of Covenants, Conditions and Restrictions for Marley Park Phase 4/5 | Meritage Homes of Arizona, Inc. 2018 Owner Directors Election In accordance with the recording with the Sixth Amendment to the Community Charter for Marley Park, the total number of lots in the community master plan has been reduced from 3,782 to 1,846. As of January 18, 2018, the Founder announced the community master plan has been reduced from 1,846 to 1,820. Owner’s Right to Vote An Owner’s right to vote shall be automatically suspended without further action of the Board of Directors if the Owner’s account is delinquent by more than ninety (90) days.
2017 Annual Management Report Governance, continued MPCA Officers Contract Authority MPCA Board of Directors Founder Resignations & Appointments Resignations: Todd Hornback, President Suzanne Walden-Wells, Vice President Darrell Mead, Secretary & Treasurer Appointments: Kara L. Trullinger, President Daniel Kelly, Vice President Georgia Moraga, Secretary & Treasurer 2018 Annual Governance Postcard & Package
2017 Annual Management Report Design Review: • 252 Applications | Up 96 from 2016 5 Approvals | 193 Conditional Approvals | 54 Denials/Insufficient information
2017 Annual Management Report Community Standards: • 1,072 Compliance Cases | Up 398 from 2016 • Trash/Recycle Bins - 226 | Landscape Maintenance - 667
2017 Annual Management Report Community Concern Forms: 293 Submitted | 278 Resolved | 47 Non-MPCA Responsibility Compliance | 43 Landscape Maintenance | 118 General Maintenance | 38 Pests | 12
2017 Annual Management Report Landscape: Tree Care | Over 6,000 Community-Wide | 506 Pruned Plant Replacements | 2,340 shrubs/groundcover | 118 trees SSA Replacements | 165 shrubs/groundcover | 66 trees Maintenance Accepted Portico Park Windrose Park Water Use Down in 2017 | Beneficially timed rainfall
2017 Annual Management Report Amenities: Heritage Pool House • ADA Accessible Gate Operators installed • 7 days/week pool service • Bi-weekly BBQ grill cleaning • Annual HVAC Inspection • Annual Fire Protection System Inspection Heritage Club • Maricopa County Inspection – “A” Grade • Annual HVAC Inspection • Annual Fire Protection System Inspection
2017 Annual Management Report 2017 MPCA Capital Projects Painting | Heritage Club Ramada & Wood Elements | $4,200 Play Sand Replenishment | Bumblebee, Mosaic & Founders Parks $4,497 Tot turf repairs & replacements | $22,745 Heritage Pool House ADA Access on Exterior Gates | $20,601.47 Pump Station Monitoring System | $15,572.43 Total 2017 Capital Projects Funded by the MPCA Reserve Fund: $67,615.90
2017 Annual Management Report 2017 MP SSA Capital Projects Full Exterior Painting 1 3028/3029 15163/15171 W Andorra St. 2 3030/3031 15147/15155 W Andorra St. 13394/13380 N 151 st Dr. 3 3042/3043 13366/13352 N 151 st Dr. 4 3044/3045 13347/13351 N 151 st Dr. 5 3055/3054 13429/13433 N 151 st Dr. 6 3058/3059 7 3066/3067 15122/15130 W Andorra St. Shutters Only A 1110/1111 13286/13298 N Founders Park Blvd B 3016/3017 13328/13344 N 152nd Ave C 3020/3021 13359/15143 N 152nd Ave D 3034/3035 15172/15164 W Pershing St. E 3036/3037 15156/15148 W Pershing St. F 3038/3039 15140/15132 W Pershing St. G 3050/3051 13331/13335 N 151st Dr. 7056/7055 15386/15382 W Bloomfield Rd. H I 7050/7049 15362/15358 W Bloomfield Rd. J 7066/7067 15385/15381 W Bloomfield Rd. K 7072/7073 15361/15357 W Bloomfield Rd. Total 2017 Capital Projects Funded by the MP SSA Reserve Fund: $31,050
2017 Annual Management Report Heritage Campus Reservations Number of Amenity Reservations During 2017 Block Party Trailer 55 Keeping Room 124 Heritage Club (Under 60 People) 380 Heritage Club (Over 60 People) 39 Heritage Pool House Multi-Purpose Room 23
2017 Annual Management Report Community Engagement Signature Events Star Spangled Celebration (July 4) • Patriotic Pancake Breakfast • Patriotic Parade • Pool Party • Decorate Your Wheels Homestead Harvest Festival (Oct 21) • Pawstume Parade • Pumpkin Carving – Costume Contest – 7 th Annual Chili Cook-off • Home Decorating Contest 10 th Annual Home for the Holidays (Dec) • Home for the Holidays Celebration • Gingerbread House Decorating • Home Decorating Contest • Community Luminaria Display • Holiday Cookie Exchange
2017 Annual Management Report Community Engagement Community-wide Programs – Spring Plant Replacement (Mar) – Community Garage Sale (Mar & Nov) – Spring Training (Mar) – Annual Volunteer Appreciation (Apr) – Third Thursdays (June, July, Aug) – Veterans Commemorative Plaza Thank You (Nov)
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