A difference you can see, a community you can feel Marley Park - - PowerPoint PPT Presentation

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A difference you can see, a community you can feel Marley Park - - PowerPoint PPT Presentation

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A difference you can see, a community you can feel Marley Park Community Association, Inc. 1st Quarter Board of Directors Meeting March 26, 2018 6:00pm Heritage Club Agenda I. Welcome and Introductions II. Call to Order III. Establish a

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A difference you can see, a community you can feel

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Marley Park Community Association, Inc. 1st Quarter Board of Directors Meeting March 26, 2018 6:00pm Heritage Club

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I. Welcome and Introductions II. Call to Order III. Establish a Quorum IV. Secretary’s Report V. Treasurer’s Report VI. Community Management Report VII. Business

  • VIII. Adjournment

Agenda

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Review of November 7, 2017 Board of Directors Meeting Minutes

Upon approval, Minutes are published on www.marleypark.com From the homepage go to: My Community/Governance

Secretary’s Report

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Period ending: December 31, 2017

Financial statements are published quarterly on www.marleypark.com From the homepage go to: My Community/Governance

Treasurer’s Report

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Please note: Unaudited for the period ending December 31, 2017

Balance Sheet as of 12/31/2017

Current Quarter Prior Quarter Change ASSETS Operating accounts 340,442 $ 432,043 $ (91,601) $ Reserve accounts 364,401 364,401

  • Restricted cash

90 567 (477) Total Cash 704,933 797,011 (92,078) Net accounts receivable 83,600 40,105 43,495 Fixed assets 27,125 29,616 (2,491) Other assets

  • Total Assets

815,658 $ 866,732 $ (51,074) $

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Please note: Unaudited for the period ending December 31, 2017

Balance Sheet as of 12/31/2017

Current Quarter Prior Quarter Change LIABILITIES & MEMBERS' EQUITY Accrued expenses 124,941 $ 107,662 $ 17,279 $ Prepaid assessments 58,140 82,324 (24,184) Other liabilities 5,160 1,201 3,959 Total Liabilities 188,241 191,187 (2,946) Prior year surplus (deficit) 410,401 410,401

  • Current year surplus (deficit)

310,427 265,144 45,283 Reserve contribution/(distribution) (93,411)

  • (93,411)

Total Equity 627,417 675,545 (48,128) Total Liabilities & Equity 815,658 $ 866,732 $ (51,074) $

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Please note: Unaudited for the period ending December 31, 2017

Budget Comparison Through 12/31/2017

Actual Budget Variance

REVENUE Community association assessment 1,931,254 $ 1,997,320 $ (66,066) $ Special service area assessment 102,060 102,060

  • Legal, collection & compliance fees

30,420 33,557 (3,137) Transfer & disclosure fees 169,932 122,904 47,028 Events & amenity revenue 39,423 44,832 (5,409) Other revenue 4,703 3,000 1,703 Allowance for doubtful accounts (2,498) (33,488) 30,990 Net Revenue 2,275,294 $ 2,270,185 $ 5,109 $

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Budget Comparison Through 12/31/2017

Please note: Unaudited for the period ending December 31, 2017

Actual Budget Variance OPERATING EXPENSE General & Administrative 572,033 $ 587,634 $ 15,601 $ Communications 30,811 48,650 17,839 Community engagement 96,679 119,452 22,773 Facilities 233,595 252,628 19,033 Landscaping 796,528 846,575 50,047 Special service area 70,597 69,084 (1,513) Utilities 164,574 161,730 (2,844) Other expenses 50 1,000 950 Total Operating Expense 1,964,867 2,086,753 121,886

Current Year Surplus (Deficit)

310,427 $ 183,432 $ 126,995 $

Note:

Net Reserve Contribution/(Distribution) 93,411 $

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Community Management Report

Report covers updates and informational items for the Board’s review.

The complete Community Management Report is published on www.marleypark.com

From the homepage, go to: My Community/Governance

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Community Management Report Governance

Owner’s Right to Vote An Owner’s right to vote shall be automatically suspended without further action of the Board of Directors if the Owner’s account is delinquent by more than ninety (90) days. MPCA Board of Directors Founder Resignations & Appointments Resignations: Todd Hornback, President Suzanne Walden-Wells, Vice President Darrell Mead, Secretary & Treasurer Appointments: Kara L. Trullinger, President Daniel Kelly, Vice President Georgia Moraga, Secretary & Treasurer MPCA Officers Contract Authority Each individual officer shall have the authority to execute and deliver agreements, documents, contracts and other instruments of every kind and nature on behalf of the Association.

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Operations Contracts & Agreements

Date Vendor Type Description Amount

October 19 ECD Systems Engagement Agreement Labor & Installation

  • f ADA Pool Gate

Operator at Heritage Pool House $20,997.83

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Community Management Report

Design Review 47 Reviewed | 35 Conditionally Approved Solar Panels | 12 Landscape Modification | 14 Security Door | 7 Shade Structure | 4 Exterior Painting | 3

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Community Management Report

Community Standards 226 Opened/Escalated | 203 Closed Landscape Maintenance | 92 Trash/Recycling Containers | 44 Improper Vehicle Parking | 18 Exterior Painting | 36

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Community Management Report

Community Concern Forms 82 Submitted | 80 Resolved | 18 Non-MPCA Responsibility Landscape Maintenance | 26 Compliance | 4 General Maintenance |13 Pests | 6

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Community Management Report

Landscape:

  • 351 – Trees Pruned
  • 61 – Trees Pruned in SSA
  • Overseeding Completed
  • Aloe Verde clean-up | Reems Road
  • Fall Planting

– 82 Trees – 1,166 Plants

  • Sand Replenishment in Founders, Bumblebee & Mosaic

Parks

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Community Management Report

Amenities: Heritage Pool House

  • Installation of ADA Accessible Gate Operators
  • 50 Chairs & 25 Lounge Chairs Re-slung
  • New ignitor installed on fire pit
  • 2 new LED lights installed in play pool
  • Fitness & play pool repairs began 1st Q 2018

Heritage Club

  • Annual fire alarm inspection
  • Added stainless steel wall corner guards in Teen Room &

Kitchen

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Community Engagement Report Heritage Campus Reservations

Amenity Number of Reservations During the Quarter Block Party Trailer 19 Keeping Room 55 Heritage Club (Under 60 People) 48 Heritage Club (Over 60 People) 8 Heritage Pool House Multi-Purpose Room 23

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Community Engagement Report

Signature Events

Homestead Harvest Festival | October 21 Home for the Holidays | December 2

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Community Engagement Report

Community-wide Programs

Halloween Home Décor Contest | October 17 Holiday Home Décor Contest | December 17

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Community Engagement Report

Rebrand Launch | October 17 Coffee with Neighbors| November 4 Welcome Brunch | November 5 Holiday Movie Series | November 17, December 8 &15 Revive Food Drive | December 8 Luminaria Display | December 24

Marley Park Leadership is now….

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Community Engagement Report

Resident Inspired Events Pawstume Parade | October 21 Pumpkin Carving | October 21 Community Thanksgiving Dinner | November 23 Cookie Exchange | December 10 Gingerbread Home Decorating | December 16

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Community Engagement Report

Resident Clubs Marley Barley Porch Crawl | October 28 VCP Thank You Celebration | November 8 Boy Scout Veteran Spaghetti Dinner | November 11 New Clubs ASL Families Shutterbugs Photography GDW Women

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Community Outreach & Partnerships

Community Engagement Report

Benevilla Volunteer Celebration | November 17 Macaroni Kid Holiday Craft Fair | December 9

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Upcoming News & Events

Visit marleypark.com/resident-calendar for more information on all events.

March: 28 | Marley Park Matters Meeting | Heritage Club 31 | Easter Egg Hunt | Founders Park April: 8 | Veranda Block Party | Veranda Park 13 | Valley Food Bank Concert | Heritage Club 17 | Volunteer Appreciation | Heritage Club 24 | Maricopa County Election | Heritage Club May: 6 | Mother’s Day Tea | Heritage Club 20 | New Neighbor Welcome Brunch | Heritage Club 23 | Marley Park Matters Meeting | Heritage Club 24 | Schools Out Pool Party | Heritage Club June: 4 | 2nd Quarter Board Meeting | Heritage Club Heritage Pool House Closed for Cleaning & Maintenance First, Third and Fifth Wednesdays on the month

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Business

  • A. 2018 Assessment & Fee Schedule – Update
  • B. 2018 MPCA Capital Projects
  • C. 2018 MP SSA Capital Projects
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Business

2018 Assessment & Fee Schedule – Update The 2018 Marley Park Assessment & Fee Schedule has been updated to reflect the following fees: Foreclosure Monitoring Fee | $75.00/Foreclosure Lender Documentation Fee | $100

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Business

2018 MPCA Capital Projects

Annually, Staff reviews the Reserve Study, conducts site inspections and prepares a schedule of proposed capital projects for the upcoming year. Staff proposes the following capital projects be completed in 2018 with the funds transferred from the Reserve Fund account to the Operating account for payment upon successful completion of each contract; in an amount not to exceed $240,000: Heritage Club | ‘Teen Room’, Stucco Painting, Interior Furniture Heritage Pool House | Pools, Chairs, Trim Painting, Splash Pad Heritage Campus | Parking Lot, View Fence Painting Granite Replenishment | Sweetwater, Old Oak, Whisperwood, Parks & Tracts Pump Station | A/C Control, Filter Drive Motor

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Business

2018 MPCA Capital Projects, continued

Founders Park | Bench Replacements View Fence Painting | Parcels 1,2,3,4,5 & 6 Other | Drywells Maintenance (Highest Priority) Staff recommendation is to: 1) authorize Staff to proceed with obtaining competitive bids for the proposed 2018 capital projects; in accordance with the Reserve Study; 2) authorize Staff to transfer funds accordingly from the Reserve Fund to the Operating Account for payment upon successful completion of each contract; in an amount not to exceed $240,000 for all capital projects in 2018.

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Business

2018 MP SSA Capital Projects

Annually, the MP Special Service Area Committee reviews the Reserve Study prepares a schedule of proposed capital projects for the upcoming year for the Special Service Area. The Committee proposes the following capital projects be completed in 2018 with the funds transferred from the MP SSA Reserve Fund account to the Operating account for payment upon successful completion of each contract; in an amount not to exceed $44,000: Exterior Painting | 11 Units: 1110/1111; 3016; 2017; 3020/3021; 3034/3035; 3036/3037; 3038/3039; 3050/3051; 7049/7050; 7055/7056; 7066/7067; 7072/7073

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Business

2018 MP SSA Capital Projects, continued.

Staff recommendation is to: 1) authorize Staff to proceed with obtaining competitive bids for the proposed 2018 MP SSA capital projects; in accordance with the Reserve Study; 2) authorize Staff to transfer funds accordingly from the Reserve Fund to the Operating Account for payment upon successful completion of each contract; in an amount not to exceed $44,000 for all capital projects in 2018.

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Adjournment

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Up Next: Marley Park 2017 Annual Membership Meeting