A difference you can see, a community you can feel Marley Park - - PowerPoint PPT Presentation

A difference you can see, a community you can feel

Marley Park Community Association, Inc. 3rd Quarter Board of Directors Meeting September 24, 2018 6:00pm Heritage Club

I. Welcome and Introductions

• II. Call to order
• III. Establish a Quorum
• IV. Secretary’s Report – June 30, 2018
• V. Treasurer’s Report – June 30, 2018
• VI. Community Management Report

VII.Business

• A. Reserve Study Updates
• B. Elections – Owner Directors (2)

i. Nominations from the floor ii. Candidates’ Remarks

• iii. Voting
• iv. Owner Directors Election Results Announcement

VIII.Adjournment

• IX. Discussion

Agenda

Review of June 4, 2018 Board of Directors Meeting Minutes

Upon approval, Minutes are published on www.marleypark.com From the homepage go to: My Community/Governance

Secretary’s Report

Period ending: June 30, 2018

Financial statements are published quarterly on www.marleypark.com From the homepage go to: My Community/Governance

Treasurer’s Report

Please note: Unaudited for the period ending June 30, 2018

Balance Sheet as of 6/30/2018

Current Quarter Prior Quarter Change ASSETS Operating accounts 250,128 $ 135,416 $ 114,712 $ Reserve accounts 570,989 570,989

• Restricted cash

1,702 690 1,012 Total Cash 822,819 707,095 115,724 Net accounts receivable 42,969 63,255 (20,286) Fixed assets 22,167 24,646 (2,479) Total Assets 887,955 $ 794,996 $ 92,959 $

Please note: Unaudited for the period ending June 30, 2018

Balance Sheet as of 6/30/2018

Current Quarter Prior Quarter Change LIABILITIES & MEMBERS' EQUITY Accrued expenses 28,919 $ 19,885 $ 9,034 $ Prepaid assessments 81,318 71,351 9,967 Other liabilities 18,954 10,851 8,103 Total Liabilities 129,191 102,087 27,104 Prior year surplus (deficit) 627,416 627,416

• Current year surplus (deficit)

219,149 65,493 153,656 Reserve contribution/(distribution) (87,801)

• (87,801)

Total Equity 758,764 692,909 65,855 Total Liabilities & Equity 887,955 $ 794,996 $ 92,959 $

Please note: Unaudited for the period ending June 30, 2018

Budget Comparison Through 6/30/2018

YTD Actual YTD Budget Variance 2018 Budget REVENUE Community association assessme 1,044,858 $ 1,047,246 $ (2,388) $ 2,120,992 $ Legal, collection & compliance fees 20,217 12,616 7,601 28,300 Transfer & disclosure fees 109,199 82,147 27,052 171,931 Events & amenity revenue 19,895 16,998 2,897 39,216 Other revenue 720 750 (30) 1,500 Allowance for doubtful accounts (15,565) (13,959) (1,606) (28,400) Net Revenue 1,179,324 $ 1,145,798 $ 33,526 $ 2,333,539 $

Budget Comparison Through 6/30/2018

Please note: Unaudited for the period ending June 30, 2018

YTD Actual YTD Budget Variance 2018 Budget OPERATING EXPENSE General & Administrative 336,391 $ 357,747 $ 21,356 $ 702,747 $ Communications 15,011 18,302 3,291 37,550 Community engagement 24,427 31,526 7,099 117,056 Facilities 84,616 106,195 21,579 200,114 Landscaping 407,831 453,798 45,967 886,242 Utilities 91,899 84,724 (7,175) 170,059 Total Operating Expense 960,175 1,052,292 92,117 2,113,768

Current Year Surplus (Deficit)

219,149 $ 93,506 $ 125,643 $ 219,771 $ Note: Net Reserve Contribution/(Distribution) 87,801 $

Community Management Report

Report covers updates and informational items for the Board’s review.

The complete Community Management Report is published on www.marleypark.com

From the homepage, go to: My Community/Governance

Operations Contracts & Agreements

Da Date Vendor ndor Type ype Description Description Amount Amount

May 9 Festive Lighting LLC Services Agreement Holiday and entertainment décor services $4949.50 May 17 Sunland Asphalt and Construction, Inc. Services Agreement Heritage Campus parking lot resealing services $5646 April 13 H.O.A. Playground Services, LLC Master Services Agreement & Addendum 1 Playground maintenance $825 per month January 25 Foster Electric Motor Service, Inc. Addendum 1 to MSA – goods and services Supply of a 40hp motor and pump station maintenance services (irrigation supply system) $4695 June 8 OCM, LLC Addendum 1 Painting wrought iron fencing Heritage Campus and 3 entrances $7760 May 31 Arizona Correctional Industries Services Agreement Refurbishment of Heritage Club furniture and supply of Rose Room table, chairs and bench $13581.32 April 18 Stormwater Pros Master Services Agreement & Addendum 1 Stormwater catchment maintenance $18600

Community Management Report

Design Review 75 Reviewed | 63 Conditionally Approved Solar Panels | 7 Landscape Modification | 10 Security Door | 7 Shade Structure | 13 Exterior Painting | 10

Community Management Report

Community Standards 299 Opened/Escalated | 35 Closed Landscape Maintenance | 117 Trash/Recycling Containers | 17 Improper Vehicle Parking | 22 Exterior Painting | 32

Community Management Report

Community Concern Forms 80 Submitted | 71 Resolved | 9 Non-MPCA Responsibility Landscape Maintenance & Irrigation| 41 Compliance | 10 General Maintenance |12 Other | 17

Community Management Report

Landscape:

• 361 – Trees Pruned
• 80 – Trees Pruned in SSA
• Aeration and selective dethatching of turf areas completed
• Spring Planting

– 33 Trees – 1013 Plants

• Ongoing monitoring and repairs of irrigation impacted by

new construction.

• Ongoing preventative maintenance cleaning of drip valve

assemblies through out property.

Community Management Report

Amenities: Heritage Campus

• Rekeyed all doors
• Summer bi-weekly power washing and cleaning schedules

implemented

• Pool filters annual sand replacement completed
• Pool filter bulkhead fittings replaced
• Ongoing pool furniture repairs
• Began HC furniture repairs and renovation

Community Management Report

2018 Capital Projects

• Heritage Club

– Exterior Stucco Painting | Contracted and in progress

• Heritage Pool House

– Exterior Wood Trim Painting | Contracted and in progress

• Granite Replenishment

– Parks/Tract Areas & Sweetwater Avenue, Old Oak Avenue & Whisperwood Drive | Contracted and in progress

• Founders Park

– Concrete Bench Replacements (3) | Obtaining quotes

Community Engagement Report Heritage Campus Reservations

Amenity Number of Reservations During the Quarter Block Party Trailer 9 Keeping Room 50 Heritage Club (Under 60 People) 40 Heritage Club (Over 60 People) 13 Heritage Pool House Multi-Purpose Room 29

Star-Spangled Celebration Pool Party | June 30 Decorate Your Wheels | July 1 Patriotic Pancake Breakfast | July 4 Patriotic Parade | July 4

Community Engagement Report

Community Engagement Report

Resident Inspired Events

Veranda Park Block Party Mother’s Day Tea

Community Engagement Report

Community-wide Programs

Community Outreach & Partnerships

Community Engagement Report

Upcoming News & Events

Visit marleypark.com/resident-calendar for more information on all events.

Oct October: ber:

15-19 | Dysart School District Fall Break 20 | Marley Barley Porch Crawl 22-23| Halloween Home Decorating Contest Judging 26 | Chili Cook Off | Heritage Pool 27 | Pawstume Parade | Marley Park Gazebo 27 | Pumpkin Carving | Heritage Pool 27 | Boo Bash | Heritage Club

No November: mber:

3 | Community Garage Sale 4 | New Neighbor Connect | Heritage Club 5 | 4th Quarter Board Meeting | Heritage Club 22 | Community Thanksgiving Dinner | Heritage Club 22-23 | MPCA Offices Closed

Heritage Pool House Closed for Cleaning & Maintenance First, Third and Fifth Wednesdays on the month

Business

Reserve Study Updates – MPCA and MP SSA

Elections Owner Director (2)

Business

Owner Directors Election Overview

• I. Welcome, Chad Miesen, Esq., Carpenter,

Hazlewood, Delgado & Bolen, PLC. – Election Process Overview

• II. Nominations from the Floor

 Owner Directors

• IV. Candidate Remarks

 Owner Directors

• V. Voting

Nominations From the Floor

Candidates’ Remarks

Mark McCall Lance Miyatovich Estevan Sandoval Rosalyn Soto-Clark Shaun White

Write in candidate

Owner Director Candidates

Lance Miyatovich Rosalyn Soto-Clark Write in candidate Mark McCall Estevan Sandoval Shaun White

Owner Director Election Results Announcement

Adjournment

Discussion

Thank you!