A difference you can see, a community you can feel
Marley Park Community Association, Inc. 3rd Quarter Board of Directors Meeting September 24, 2018 6:00pm Heritage Club
Agenda I. Welcome and Introductions II. Call to order III. Establish a Quorum IV. Secretary’s Report – June 30, 2018 V. Treasurer’s Report – June 30, 2018 VI. Community Management Report VII.Business A. Reserve Study Updates B. Elections – Owner Directors (2) i. Nominations from the floor ii. Candidates’ Remarks iii. Voting iv. Owner Directors Election Results Announcement VIII.Adjournment IX. Discussion
Secretary’s Report Review of June 4, 2018 Board of Directors Meeting Minutes Upon approval, Minutes are published on www.marleypark.com From the homepage go to: My Community/Governance
Treasurer’s Report Period ending: June 30, 2018 Financial statements are published quarterly on www.marleypark.com From the homepage go to: My Community/Governance
Balance Sheet as of 6/30/2018 Current Quarter Prior Quarter Change ASSETS Operating accounts $ 250,128 $ 135,416 $ 114,712 Reserve accounts 570,989 570,989 - Restricted cash 1,702 690 1,012 Total Cash 822,819 707,095 115,724 Net accounts receivable 42,969 63,255 (20,286) Fixed assets 22,167 24,646 (2,479) Total Assets $ 887,955 $ 794,996 $ 92,959 Please note: Unaudited for the period ending June 30, 2018
Balance Sheet as of 6/30/2018 Current Quarter Prior Quarter Change LIABILITIES & MEMBERS' EQUITY Accrued expenses $ 28,919 $ 19,885 $ 9,034 Prepaid assessments 81,318 71,351 9,967 Other liabilities 18,954 10,851 8,103 Total Liabilities 129,191 102,087 27,104 Prior year surplus (deficit) 627,416 627,416 - Current year surplus (deficit) 219,149 65,493 153,656 Reserve contribution/(distribution) (87,801) - (87,801) Total Equity 758,764 692,909 65,855 Total Liabilities & Equity $ 887,955 $ 794,996 $ 92,959 Please note: Unaudited for the period ending June 30, 2018
Budget Comparison Through 6/30/2018 YTD Actual YTD Budget Variance 2018 Budget REVENUE Community association assessme $ 1,044,858 $ 1,047,246 $ (2,388) $ 2,120,992 Legal, collection & compliance fees 20,217 12,616 7,601 28,300 Transfer & disclosure fees 109,199 82,147 27,052 171,931 Events & amenity revenue 19,895 16,998 2,897 39,216 Other revenue 720 750 (30) 1,500 Allowance for doubtful accounts (15,565) (13,959) (1,606) (28,400) Net Revenue $ 1,179,324 $ 1,145,798 $ 33,526 $ 2,333,539 Please note: Unaudited for the period ending June 30, 2018
Budget Comparison Through 6/30/2018 YTD Actual YTD Budget Variance 2018 Budget OPERATING EXPENSE General & Administrative $ 336,391 $ 357,747 $ 21,356 $ 702,747 Communications 15,011 18,302 3,291 37,550 Community engagement 24,427 31,526 7,099 117,056 Facilities 84,616 106,195 21,579 200,114 Landscaping 407,831 453,798 45,967 886,242 Utilities 91,899 84,724 (7,175) 170,059 Total Operating Expense 960,175 1,052,292 92,117 2,113,768 $ 219,149 $ 93,506 $ 125,643 $ 219,771 Current Year Surplus (Deficit) Note: Net Reserve Contribution/(Distribution) $ 87,801 Please note: Unaudited for the period ending June 30, 2018
Community Management Report Report covers updates and informational items for the Board’s review. The complete Community Management Report is published on www.marleypark.com From the homepage, go to: My Community/Governance
Operations Contracts & Agreements Da Date Vendor ndor Type ype Description Description Amount Amount May 9 Festive Services Holiday and $4949.50 Lighting LLC Agreement entertainment décor services May 17 Sunland Services Heritage Campus $5646 Asphalt and Agreement parking lot resealing Construction, services Inc. April 13 H.O.A. Master Services Playground $825 per Playground Agreement & maintenance month Services, LLC Addendum 1 January Foster Electric Addendum 1 to Supply of a 40hp motor $4695 25 Motor Service, MSA – goods and and pump station Inc. services maintenance services (irrigation supply system) June 8 OCM, LLC Addendum 1 Painting wrought iron $7760 fencing Heritage Campus and 3 entrances May 31 Arizona Services Refurbishment of $13581.32 Correctional Agreement Heritage Club furniture Industries and supply of Rose Room table, chairs and bench April 18 Stormwater Master Services Stormwater catchment $18600 Pros Agreement & maintenance Addendum 1
Community Management Report Design Review 75 Reviewed | 63 Conditionally Approved Solar Panels | 7 Landscape Modification | 10 Security Door | 7 Shade Structure | 13 Exterior Painting | 10
Community Management Report Community Standards 299 Opened/Escalated | 35 Closed Landscape Maintenance | 117 Trash/Recycling Containers | 17 Improper Vehicle Parking | 22 Exterior Painting | 32
Community Management Report Community Concern Forms 80 Submitted | 71 Resolved | 9 Non-MPCA Responsibility Landscape Maintenance & Irrigation| 41 Compliance | 10 General Maintenance |12 Other | 17
Community Management Report Landscape : • 361 – Trees Pruned • 80 – Trees Pruned in SSA • Aeration and selective dethatching of turf areas completed • Spring Planting – 33 Trees – 1013 Plants • Ongoing monitoring and repairs of irrigation impacted by new construction. • Ongoing preventative maintenance cleaning of drip valve assemblies through out property.
Community Management Report Amenities: Heritage Campus • Rekeyed all doors • Summer bi-weekly power washing and cleaning schedules implemented • Pool filters annual sand replacement completed • Pool filter bulkhead fittings replaced • Ongoing pool furniture repairs • Began HC furniture repairs and renovation
Community Management Report 2018 Capital Projects •Heritage Club – Exterior Stucco Painting | Contracted and in progress •Heritage Pool House – Exterior Wood Trim Painting | Contracted and in progress •Granite Replenishment – Parks/Tract Areas & Sweetwater Avenue, Old Oak Avenue & Whisperwood Drive | Contracted and in progress •Founders Park – Concrete Bench Replacements (3) | Obtaining quotes
Community Engagement Report Heritage Campus Reservations Number of Reservations Amenity During the Quarter Block Party Trailer 9 Keeping Room 50 Heritage Club (Under 60 People) 40 Heritage Club (Over 60 People) 13 Heritage Pool House Multi-Purpose Room 29
Community Engagement Report Star-Spangled Celebration Pool Party | June 30 Decorate Your Wheels | July 1 Patriotic Pancake Breakfast | July 4 Patriotic Parade | July 4
Community Engagement Report Resident Inspired Events Veranda Park Block Party Mother’s Day Tea
Community Engagement Report Community-wide Programs
Community Engagement Report Community Outreach & Partnerships
Upcoming News & Events Visit marleypark.com/resident-calendar for more information on all events. Oct October: ber: 15-19 | Dysart School District Fall Break 20 | Marley Barley Porch Crawl 22-23| Halloween Home Decorating Contest Judging 26 | Chili Cook Off | Heritage Pool 27 | Pawstume Parade | Marley Park Gazebo 27 | Pumpkin Carving | Heritage Pool 27 | Boo Bash | Heritage Club No November: mber: 3 | Community Garage Sale 4 | New Neighbor Connect | Heritage Club 5 | 4 th Quarter Board Meeting | Heritage Club 22 | Community Thanksgiving Dinner | Heritage Club 22-23 | MPCA Offices Closed Heritage Pool House Closed for Cleaning & Maintenance First, Third and Fifth Wednesdays on the month
Business Reserve Study Updates – MPCA and MP SSA
Business Elections Owner Director (2)
Owner Directors Election Overview I. Welcome, Chad Miesen, Esq., Carpenter, Hazlewood, Delgado & Bolen, PLC. – Election Process Overview II. Nominations from the Floor Owner Directors IV. Candidate Remarks Owner Directors V. Voting
Nominations From the Floor
Candidates’ Remarks Mark McCall Lance Miyatovich Estevan Sandoval Rosalyn Soto-Clark Shaun White
Owner Director Candidates Mark McCall Lance Miyatovich Estevan Sandoval Rosalyn Soto-Clark Shaun White Write in candidate Write in candidate
Owner Director Election Results Announcement
Adjournment
Discussion Thank you!
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