7/30/2020 1 WELCOME & CEO UPDATES BY LIZ MURPHY 2 1 - - PDF document

7/30/2020 1

ELC PROVIDER MEETING

7/30/2020

WELCOME & CEO UPDATES BY LIZ MURPHY

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7/30/2020 2

• Dr. Tara Orlowski, ELC Board Chair
• Lizbeth Murphy, Chief Executive Officer
• Stephanie Savestanan, Chief Program Officer
• Marcia Hently, Family Services Manager
• Melanie Worley, Early Care and Education Manager
• Kathy Douglas, Distance Learning & Resource Director
• Sarah Heath, Provider Relations Manager
• Samantha Zadikow, Executive Coordinator
• Morgan Evers, Community Relations Manager

ELC Staff Members

Chief Operations Officer

Kara Palmer Smith

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Interim Chief Financial Officer

Travis Gordon

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Provider Relations Manager

Sarah Heath

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Florida Department of Children and Families by Cindy Campbell Do you have questions?

You can type your questions in the chat box.

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PROVIDER RELATIONS UPDATE BY SARAH HEATH

COVID-19 PROVIDER ISSUES

July 2020 COVID-19 Closures and Re-openings

• Continue to notify Provider Relations of closure dates and/or date of reopening by emailing

providerrelations@elcbigbend.org

• Notifications of closures must include the provider name, first date closed, last date closed, and date of

reopening.

• If the last day closed and the re-open date are unknown, indicate that by stating “To Be Determined” in your

notification.

• This also applies to any August COVID-19 closure dates.

OEL Closure Questionnaire

• OEL will require providers to complete a questionnaire for July COVID-19 closures as they have for May

and June.

• It is very important to complete this on time as it will determine whether OEL will authorize us to pay you for

your COVID closure dates.

• The questionnaire will be located in your Provider Profile.

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COVID-19 PROVIDER ISSUES

Parent Co-Pays

• Parent co-pays are waived for the month of August.
• Providers are to resume collection of parent co-pays September 1.
• If this information changes, you will receive notification from the ELC.
• Differentials and parent co-pays are different; the co-pay is the parent payment assessed by the ELC,

and the differential is the difference between your private pay rate and ELC’s reimbursement rate Provider Payment

• SR and VPK providers open as of July 1 will continue to be paid based on enrollments rather than

attendance for the months of July and August.

• The requirement that enrolled children must have attended at least one day for the provider to be paid

for that child has not changed.

COVID-19 PROVIDER ISSUES

ESS Referrals

• The Essential Services/First Responder referral program is being phased out and no new referrals will be

issued after July 31.

• Referral expiration dates will not change; for example, if a referral was issued July 20 and is valid

through October 20, the referral will remain in effect until October 20. Virtual VPK

• At this time virtual VPK programs are not an option.

Latest CARES Grants

• Applications are currently being reviewed and processed.
• If you have not applied, you have until the close of business tomorrow, July 31, to submit your

application.

• ELC staff may contact you for clarification or to make corrections to your application.

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SCHOOL READINESS

• 19-20 Contract Extensions
• 20-21 School Readiness Contracts
• Contracts have been initiated; complete, certify, and submit by Friday, August 7.
• Providers who did not receive a CLASS observation due to COVID-19 will remain
• n the 19-20 contract extension until they are assessed, will then complete a

contract amendment and 20-21 contract.

• Provider Relations will contact those providers who were not assessed to obtain

reimbursable holiday dates.

• Remember-your Provider Profile is NOT the same thing as your SR contract.

SCHOOL READINESS

July Holidays

• Complete and submit survey that was sent out Monday by close of business today to

ensure correct payment for July reimbursable holidays. New School Readiness Curriculum

• The deadline for providers to purchase curriculum from the new statewide approved

curriculum list is September 30.

• All SR providers must purchase and implement an approved curriculum.
• Even if you are using a curriculum from the list, it must be updated to the current

approved version on the list.

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VPK

• VPK Applications have been initiated; if you would like to

complete a 20-21 VPK application, contact providerrelations@elcbigbend.org and we will initiate it for you.

• Programs can begin on the original school district start date

and you will not have to update your calendar if that district start date changes.

• Upon completion and submission of your VPK application,

the ELC will review & approve it.

• Once the VPK Application is approved, the ELC will initiate

your VPK contract.

• When your VPK contract is approved, be sure to complete

your annual registration in Bright Beginnings and order your VPK Assessment materials.

Remember: The VPK contracting process has two steps!

• 1. Application
• 2. Contract

PROVIDER INSURANCE

• Providers with insurances lapses for 19-20 will NOT

face financial consequences.

• Effective August 1, you will be assessed a financial

penalty for a lapse in your required liability insurance.

• You will be notified in writing by the ELC if you

have a lapse and are assessed a penalty.

• The penalty is based on the length of the lapse.
• Repeated lapses may result in contract termination.

New Process Effective August 1, 2020

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PROVIDER INSURANCE

• A lapse of 31+ days will result in a 3 month probation consisting of the

ELC monitoring your insurance policy by contacting your insurance company to verify continued coverage and provider completion of a monthly attestation that you have current coverage.

• Two or more insurance lapses for a period of 31+ days will result in

contract termination and you will be ineligible to apply for an SR or VPK contract until the following program year.

• A single lapse of 16+ days the following program year will result

in contract termination and removal from eligibility for five years.

New Process Effective August 1, 2020

Lapse Period (Business Days) Penalty Amount 15 days or less $50 16 to 30 days $150 31 days or more $250 *Additional Penalty for 60 days or more $200

DO YOU HAVE QUESTIONS?

You can type your questions in the chat box.

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GOVERNANCE UPDATES BY SAMANTHA ZADIKOW

YOUR ELC PROVIDER REPRESENTATIVES

Tomica King-Jackson

Our Blessings Early Learning Center (Jefferson County)

Private for-profit provider representative

Kristin Olson

Advent Day Preschool (Leon County)

Faith-based provider representative

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If planning to attend a meeting simply reach out to governance@elcbigbend.org prior to the meeting. All board and committee meetings are open to the public. Meeting information can be found under the Public Notices section of the Governance tab of ELC’s website. The ELC Committees and Board of Directors meet quarterly each fiscal year.

Standing Committees

Program Policy and Strategy Finance Executive

ELC BOARD AND COMMITTEE MEETINGS

HOW TO FIND MEETING DETAILS

ELC Website Governance Tab Public Notices Tab

www.elcbigbend.org/Governance/Public-Notices

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I’D LIKE TO ATTEND A MEETING

Visit ELC’s website to see what meetings are scheduled, decide which you would like to attend. Contact Governance 48 hours or more before the meeting. You will be given the meeting details and receive a calendar invite. When you arrive for the meeting, you will be asked to sign in and there will be a chair with your name

• n it containing an

Agenda. During the “Public Comment” portion of the meeting you will introduce yourself. If you would like to address the meeting members you may.

BOARD OPENINGS

Please direct all inquiries to governance@elcbigbend.org Madison County- one private sector business member needed Governor-appointed positions- three vacancies total

Must complete the questionnaire and follow the 5 steps listed at www.flgov.com/appointments/

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Board & Committee Meetings: 1st Quarter

September 3rd at 9:00am – Program Policy and Strategy Committee September 8th at 9:00am – Finance Committee September 10th at 9:00am – Executive Committee September 17th at 11:30am – Board of Directors If interested in attending, reach out to governance@elcbigbend.org at least 2 full business days before the scheduled meeting for details.

PROGRAM SERVICES UPDATE BY STEPHANIE SAVESTANAN

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ESSENTIAL WORKERS REFERRALS

ESS REFERRALS

The ELC emails the family that: the referral has ended and a new purpose for care (PFC) is needed and it has up to 90 days to prove continued eligibility Purpose for Care includes: a new ESS referral another referral type (DCF/CS/DV/HOMELESS) work and/or education disability

What happens when a family’s ESS referral ends?

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WHAT HAPPENS DURING THE 90 DAYS?

The ELC continues to pay providers under ESS until the children are:  eligible for another SR category or  not eligible for SR If the family is not eligible, the last date of SR is the sooner of:  14 days from the ELC’s decision or  the end of the 90 days

WHAT INFORMATION WILL THE ELC SEND ME?

The ELC will notify you of:  new enrollments  new parent fees  SR terminations

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WHAT INFORMATION WILL THE ELC NOT SEND ME?

The ELC will not notify you of a: × care level change (automatic in system) × parent fee change at start and end of school calendar (automatic in system) × other changes that do not affect reimbursement, including BG changes

HOW DO I KNOW IF A CHILD IS ESS?

Look at the payment certificate in the Portal

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HOW CAN I HELP YOU HELP

ME AND OUR FAMILIES?

1. Remind families to accept their children’s enrollments so you can see the payment certificate end a child’s enrollment 2. Remind families to recertify as soon as they can so the family keeps SR services the child stays in your care the ELC can spread out its workload (due to COVID extensions)

ECE UPDATES BY MELANIE SANDERS

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QUALITY WE FOSTERED

in 2019-2020

3,033

developmental screenings

131

individual classroom assessments

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program assessments

CHILD ASSESSMENT DEADLINE 12/31/2020

• 5% payment differential increase
• FREE coaching and technology
• 14 hours of FREE Teacher professional development
• 24 hours of FREE Director professional development

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PROFESSIONAL DEVELOPMENT – CANCELED

First Aid/CPR Making the Most

• f Classroom

Interactions

PROGRAM ASSESSMENT

Effective immediately ALL Program Assessments have been PAUSED until further notice.

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HOW ECE IS HELPING PROVIDERS WHILE WORKING REMOTELY

VIRTUAL MONTHLY TRAININGS WITH WFSU ONLINE EARLY LEARNING FLORIDA COURSES VIRTUAL WARMLINE CONFERENCES VIRTUAL COACHING

What’s New

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DO YOU HAVE QUESTIONS?

You can type your questions in the chat box.

DISTANCE EDUCATION UPDATES BY KATHY DOUGLAS

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KNOWLEDGE WE INSTILLED

in 2019-2020

1,138

EL practitioner participants

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ELC-developed

• nline courses

4

credential- qualifying series DISTANCE EDUCATION – COURSE CALENDAR

2020-21 FY Course Calendar

• Reflects 20+ courses, both individual courses & integrated series
• Series 1 - National CDA Preparatory Courses – 120 hours
• Series 2 - Infant/Toddler Teachers – 45 hours or 4.5 CEUs
• Series 3 - PreK Teachers – 45 hours or 4.5 CEUs
• Series 4 - Leaders and Directors – 45 hours or 4.5 CEUs

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DISTANCE EDUCATION – CDA PREPARATORY COURSES

Open enrollment - until Sept 30, 2020 Current enrollment - 15 providers Series - 6 courses of 20 hours each Total hours - 120

DISTANCE EDUCATION – NEWLY DEVELOPED COURSES

July 2020 Series Course 1 for Infant and Toddler Teachers! ELC 2900 - Foundations for Infant and Toddler Development ELC 4111 - Emergent Curriculum – Supporting Eagerness and Curiosity through the Child’s Interest Target Audience Pre-k July 2020 ELC 3777 - If You Take A Mouse to School August 2020

ELC 3333 Better Things – An Artful Approach to Language, Literacy and Math

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DISTANCE EDUCATION – NEWLY DEVELOPED COURSE

Special edition course Celebrate! An Anti-Bias Guide to Holidays in Early Childhood Programs Start date - Sept 2020

DISTANCE EDUCATION - VARIETY

Course variety for in-service hours to meet the needs of creative teachers

• ELC 2107 - Micro Symbolic Play ~

AKA Block Play

• ELC 3621 - Let’s Get Moving

through Music

• And much more!

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DISTANCE EDUCATION – PROVIDER ACTIVITIES

10 activities written for providers, such as:

• Good Manners are Important!
• Are You Listening?
• I Am Responsible!

Each activity supports the FELDS and includes the related skills Status - in the editing process

FAMILY SERVICES UPDATE BY MARCIA HENTLY

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CHILDREN WE HELPED

in 2019-2020

2,784

VPK children

2,960

wait list contacts

Cleared weekly since 3/18/19

6,841

SR children

504

ESS children

SCHOOL READINESS

• Copayments
• Terminations
• Redeterminations
• Waitlist
• First Responders

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PARENT FEE WAIVERS

OEL had previously told us that the ELC assessed copayments would be waived through July 31st and that on August 1st Providers needed to resume collection of the ELC-assessed parent fee from School Readiness families. However… Fees are waived through August 31st

TERMINATIONS & REDETERMINATIONS

Additional 30 days has been added for redetermining families effective 7/15/20, to allow parents a 45-day notice (reminders from the system are sent to families at 45, 30 and 15 days) OEL has suspended terminations through 8/15/20

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WAITLIST: NEW PFC REQUIREMENTS

Extended through 8/15/20 Job Search

• OEL has waived documentation for families in this category to be placed on the waiting list.
• Initial eligibility and Redetermining Families

Reduced Hours

• Reduced 20 hour per week requirement to meet initial purpose for care
• Initial eligibility and Redetermining Families

Existing Essential Personnel receiving services prior to July 31st may continue to receive services with valid referrals authorized for up to 3 months. Updated referrals can be submitted upon the expiration of the current referral to familyservices@elcbigbend.org. The ELC will not accept initial referrals for those families seeking services under this category after July 31st. Providers serving children of Essential Personnel will continue to receive a bonus, as long as a valid referral is in place. The provisions for the Executive Order will remain in effect until OEL determines an end

• date. OEL has indicated they will give coalitions 30-day advance notice of when they

will officially end the program.

First Responders & Essential Healthcare Workers

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FINANCE UPDATES BY TRAVIS GORDON $120,000

Health and Safety

$111,000

Infrastructure

$11,775

Professional Development

Total : $242,775

Funds paid directly to ELC Big Bend Providers

Mini Grants Payments to Providers

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ELC is diligently working to complete the 18-19 Provider Reconciliation process. Providers will fall into the following 3 financial reconciliation categories:

 Category 1 – No Adjustment Needed  Category 2 – Provider Underpayment  Category 3 – Provider Overpayment

Fiscal Year 2018-2019 Provider Reconciliation

PRIORITY 1 – PROVIDER UNDERPAYMENT ELC WILL REIMBURSEMENT PROVIDERS FOR THE AMOUNT OF ADJUSTMENTS AGREED UPON. PRIORITY 2 – NO ADJUSTMENT NEEDED ELC AND PROVIDER WILL AGREE NO FUNDS ARE DUE TO ELC OR DUE FROM PROVIDER. PRIORITY 3 – PROVIDER OVERPAYMENT ELC AND PROVIDER WILL AGREE ON A PAYMENT PLAN FOR PROVIDER TO REPAY FUNDS TO ELC .

Fiscal Year 2018-2019 Provider Adjustments

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 The Timeline and Plan

Providers will start receiving emails from ELC starting August 10. Each provider will have 10 business days to:

Review ELC prepared reports Compare ELC prepared reports to internal provider records Consult case manager for additional information Dispute discrepancies, if any Certify and confirm final adjustment total Certify payment plan agreement, if applicable

Fiscal Year 2018-2019 Provider Reconciliation

COMMUNITY RELATIONS UPDATES BY MORGAN EVERS

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With all that is going on in the world, we need to take the time to focus on a theme of inclusion, diversity, kindness, and appreciation with our staff, providers, and communities. Introducing:

#elcallaboutme

Think about it!

And after interacting and building relationships with the world around us...we develop into our very own unique human beings and build families of our own.

That are ALL different...

We ALL start out as children...

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And after interacting and building relationships with the world around us...we develop into our very own unique human beings and build families of our own.

That are ALL different...

Think about it,

again!

We ALL start out as children...

And yet they are built on so many of the same values...

Family First

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We are ALL Special in our

• wn ways.

#elcallaboutme

It is important to show the next generation of us our differences and appreciation for each

• ther, as we are.

Provider Appreciation Parade

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We are proud to support you A little provider appreciation... Saturday August 8th at ELC Leon

and would like to show you...

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DO YOU HAVE QUESTIONS?

You can type your questions in the chat box.

THANK YOU FOR ATTENDING

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