2018 Budget Presentation Facilities Maintenance Facilities - - PowerPoint PPT Presentation

2018 Budget Presentation Facilities Maintenance

Facilities Maintenance - 2018

M&O Manager (1.0) M&O Specialist (2.75) M&O Technician (1.0) M&O Specialist (1.0)

M&O Technician (2.0)

M&O Worker (2.0)

County Administrator*

Fiscal Support Technician (.33) Office Support Assistant (0.75) M&O Crew Supervisor (1.0) M&O Specialist* 2.25 *2.25 specialist are paid by the Jail

Facilities Maintenance Program Worksheet Summary

Revenue 2017 2018 Change Misc/Other $163,200 $166,739 2% TOTAL REVENUE $163,200 $166,739 2% Expenses 2017 2018 Change Salaries & Benefits $1,021,223 $1,011,634

• 1%

Supplies $42,500 $49,000 15% Services $679,540 $718,375 6% Interfund Payments $103,126 $120,538 17% Other Uses $0 $0 N/A TOTAL EXPENSES $1,846,389 $1,899,547 3% FTEs (Full Time Equivalents) 12.08 11.83

• 0.25

Facilities Maintenance Revenue Changes

• Space & Facilities Leases: $3,539

– Budgeted revenues increased slightly to match historic actuals

Revenue 2017 2018 Change Misc/Other $163,200 $166,739 2% TOTAL REVENUE $163,200 $166,739 2%

Facilities Maintenance Salary/Benefits – FTE Changes

• 0.25 FTE Reduction: $(45,260)

– Management realignment, IS Director moved back to 100% Information Services

• Status Quo Increases: $35,671

Expenses 2017 2018 Change Salaries & Benefits $1,021,223 $1,011,634

• 1%

FTEs (Full Time Equivalents) 12.08 11.83

• 0.25

Facilities Maintenance Supplies

Increases based on last three years budgeted vs actuals

• Office & Operating Supplies: $5,000

– Increased Preventive Maintenance uses more supplies – Absorb small items – Indirect Cost Allocation – Doing more keys internally

• Small Tools & Equipment: $1,500

– Upgrades to winter equipment - components

Expenses 2017 2018 Change Supplies $42,500 $49,000 15%

Facilities Maintenance Services

Increases based on last three years budgeted vs actuals

• Medical, Dental, & Hospital: $600

– Physicals for new-hires

• Cellular Telephones: $4,200

– Correction from 2017 budget, removed FM radios

• Utilities (Water, Sewer, Electricity, Waste Disposal):

$11,535

• Repairs & Maintenance Buildings: $22,500

– Roof patching versus full replacements

Expenses 2017 2018 Change Services $679,540 $718,375 6%

Facilities Maintenance Interfund Changes

• Fuel Increase: $848
• Information Services Increase: $3,228
• Insurance Increase: $13,336

Expenses 2017 2018 Change Interfund Payments $103,126 $120,538 17%

Facilities Maintenance Quality & Workload Indicators

• Mechanics
• Maintenance Technicians

Quality Indicators: 2018 Submission 2017 Budget 2016 Actual 2015 Actual 2014 Actual 2013 Actual

• 1. Prev. Maint. Required
• 2. Completed

558 558 558 558 558 558 558 558

• 3. Prev. Maint. Optional
• 4. Completed

2,334 1,870 2,334 1,638 2,334 1,517 2,334 1,593

• Workload Indicators:

2018 Submission 2017 Budget 2016 Actual 2015 Actual 2014 Actual 2013 Actual

• 1. # of Mechanical

Systems 468 468 468 468 468 468

• 2. # of Equipment

Failures 30 37 27 28

• 3. Equipment Failure

Costs $145,217 $174,438 $167,766 $93,448

• Workload Indicators:

2018 Submission 2017 Budget 2016 Actual 2015 Actual 2014 Actual 2013 Actual

• 1. # of Buildings

38 38 38 38 38 38

• 2. Total Square Footage

542,877 542,877 542,877 542,877 542,877 542,877

• 3. # of Maintenance

Work Orders 2,100 1,900 1,795 1,575 1,106 1,181

Building Repair & Replacement BR&R Overview

Unfunded Equipment Failures History of various component failures, taken from Facility Operations, includes Aging Courthouse HVAC units that we anticipate failures 75,000 Givens Street Switch-Box * Phase 2 of Givens electrical failure is to install required master switch-box 40,275 Jail-Campus fuel tank * Underground fuel tank to be decommissioned, replaced with above-ground 38,146 County Boilers With the age of the existing units over the useful life. We need replacement 10,000 Campus HVAC Aging units in both old & new building will need major component replacement on-going, 24/7 operation requires some pro-active replacements 10,000 County Wide Door Control Electronic Door Control System (orig $200k estimate) 20,000 County Fire Panel Upgrades Existing wired fire panels are not being supported in future and vendors are going to wireless units. 15,000 Courthouse Designated Fire Compartments City of Port Orchard requirement, to be accomplished incrementally 30,000 Sealing of Brick and Cement Exteriors 2018: Juvenile is oldest $50k: Jail phase-1 joint of old/new building $40k 2019: Jail exterior $100k; Admin Building $60k 90,000 Juvenile HVAC and Mother-Board HVAC is 16+ yrs. old, Mother Board showing issues, replacement aligns with Campus systems, $50k completed 2017, phase-2 2018 $75k 75,000 Juvenile Door Control Original target 2015 $400k; $100k 2017 (Gen Fund); $300k 2018 300,000 Jail Elevators 1 very old, two newer, old unit "failing", one completed 2017 PSE LED PSE has available grant monies up to 45% of materials, labor and installation, budget is net expense 25,000 Administration 2018 Roof Garden improvement-repairs, WSU to assess, and Roof Repair 2020 anticipate major HVAC component replacement 50,000 Campus Elevators Courthouse, 1st to 2nd floor only, ancient (no parts available) 100,000 Primary Building Category Totals $ 878,421

2018 BRR Capital Projects

Buildings Issues

2018 2019 2020 2021 2022 2023 Grand Totals

903,421 $ 445,000 $ 235,000 $ 145,000 $ 95,000 $ 95,000 $

Recommended Accruals; Manufacture: Equip $190k; Roof $101k; Carpet $117k; Security $100k = $508k 508,000 $ 508,000 $ 508,000 $ 508,000 $ 508,000 $ 508,000 $ 347,000 $ 347,000 $ 347,000 $ 347,000 $ 347,000 $ 347,000 $

Primary Buildings

Unfunded Equipment Failures History of variouis component failures, taken from Facility Operations, inlcudes Aging Courthouse HVAC units that we anticipate failures 75,000 75,000 75,000 75,000 75,000 75,000 Givens Street Switch-Box Phase 2 of Givens electrical failure is to install required master switch-box 40,275 Jail-Campus fuel tank Underground fuel tank to be decommissioned, replaced with above-ground 38,146 County Boilers With the age of the existing units over the useful life. We need replacement 10,000 10,000 10,000 10,000 10,000 10,000 Campus HVAC Aging units in both old & new building will need major component replacement on-going, 24/7 operatoin requires some pro-active replacements 10,000 10,000 10,000 10,000 10,000 10,000 County Wide Door Control Electronic Door Control System (orig $200k estimate) 20,000 20,000 20,000 20,000 County Fire Panel Upgrades Existing wired fire panels are not being supported in future and vendors are going to wireless units. 15,000 15,000 15,000 Courthouse Designated Fire Compartments City of Port Orchard requirement, to be accomplished incrementally 30,000 30,000 30,000 30,000 Seeling of Brick and Cement Exterios 2018: Juvenile is oldest $50k: Jail phase-1 joint of old/new building $40k 2019: Jail exterior $100k; Admin Building $60k 90,000 160,000 Juvenile HVAC and Mother- Board HVAC is 16+ yrs old, Mother Board showing issues, replacement aligns with Campus systems, $50k completed 2017, phase-2 2018 $75k 75,000 Juvenile Door Control Original target 2015 $400k; $100k 2017 (Gen Fund); $300k 2018 300,000 Jail Elevators 1 very old, two newer, old unit "failing", one completed 2017 100,000 PSE LED PSE has available grant monies up to 45% of materials, labor and installation, buget is net expense 25,000 25,000 25,000 Administration 2018 Roof Garden improvement-repairs,WSU to assess and Roof Repair 2020 anticipate major HVAC component replacement 50,000 50,000 Campus Elevators Courthouse, 1st to 2nd floor only, ancient (no parts available) 100,000 Primary Building Category Totals 878,421 $ 445,000 $ 235,000 $ 145,000 $ 95,000 $ 95,000 $

Secondary Buildings

Log Church Demolish existing structure. Install 7-8 parking spaces. Safety issues, parking for SAU Employees 25,000 Secondary Building Category Totals 25,000 $

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One-Time Concerns

Courthouse Fire Dept. officials have notified us that any future expansions or changes to the Courthouse will require the building be sprinkled. 500,000 Consolidated old panel in Jury Holding into the new elevator panel. Entire system would need to be upgraded when/if the building is sprinkled. Fire panel only modified/upgraded 2014 $6k (not the complete system). 100,000 Recommended Accruals; Kitsap: Equip $127k; Roof $67k; Carpet $78k, Security $75k = $347k