Facility Maintenance & Maintenance Effectiveness: Maximizing - - PowerPoint PPT Presentation
1 Webinar #3 Maintenance and Maintenance Effectiveness Facility Maintenance & Maintenance Effectiveness: Maximizing the Utility of Facilities In Preparation for the Workgroup on Assessment & Funding of School Facilities August 12,
Facility Maintenance & Maintenance Effectiveness:
Maximizing the Utility of Facilities
In Preparation for the Workgroup on Assessment & Funding of School Facilities August 12, 2019 Maryland Interagency Commission on School Construction (IAC)
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Webinar #3
Maintenance and Maintenance Effectiveness
A Multigenerational Task
Foundation Major Renovation Reasonable Facility Lifespan
Year 0 10 20 30 40 50
Objectives: Educational Sufficiency + Fiscal Sustainability
Continual Management and Upkeep…
Ownership and Cycle
Life
Definition of Maintenance
The work required to keep a facility (plant, building, structure, ground facility, utility system, or other real property) in such condition that it may be fully functional and continuously utilized for its expected lifespan, for its intended purpose, and at its maximum energy efficiency.
Two Types of Maintenance
$ $ $ $ $ $ $ $ $ $
CAPITAL
MAINTENANCE
Major repair, alteration, and replacement of systems, equipment, finished, and components, including their removal and disposal.
ROUTINE
MAINTENANCE
Preventive, predictive, and emergent unscheduled tasks and repairs required to ensure that a facility functions according to its design, as well as its expected lifespan.
Condition-Based Maintenance Preventive Maintenance Reactive Maintenance
Types of Routine Maintenance
Requires comprehensive maintenance infrastructure APR & Diagnostics to predict impending failure Rules-based logic using sensor data Planned based
usage statistics Run to failure Risk Based
Management
Predictive Maintenance Condition-Based Maintenance Preventive Maintenance Reactive Maintenance Strategic Proactive Optimized
The Vicious Cycle of Reactive Maintenance
Standards Drop PM is Missed More Preventable Failures Resources Taken by Breakdowns Temporary Repairs More Repeat Work Head / Budget Reduction Morale Drops
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What is Preventive Maintenance?
System is inspected at least annually Maintenance is planned and scheduled with components replaced or repaired periodically One of the most effective tools to maximize service life of roofing system
Preventive Maintenance Schedules
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Based upon manufacturers’ recommendations and system-condition assessments
PREVENTIVE MAINTENANCE ZONE REACTIVE MAINTENANCE ZONE
Failure
HVAC System
Replace all filters Inspections Grease bearings Replace belts Room is too hot Classroom Closed
Age of Pavement
1 5 10 15 20 25
Pavement Condition
Excellent Good Fair Poor Very Poor Failed Will Cost $12.00 to $16.00 for Rehabilitation Here $2.00 for PP Here $4.00 for RM Here
Simple Portfolio Presentation
Current Condition
Maryland’s Portfolio
30 5 10 15 20 25 30 35 40 45Average Age of LEA Facilities 2010 - 2019
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 The relative age difference between LEAs has remained status quo, but overall the remaining expected life of facilities has almost uniformly declined within each LEA. Older facilities Younger facilities Increasing Age 2019 Statewide Managing for Results Objective 1.1 For each local education agency (LEA), in any one year the deviation from the statewide average age of the square footage for that year will remain constant or improve compared to the deviation recorded for fiscal year 2005 (baseline year). How Maintenance is Planned
Defines Core Service Functions and identifies the procedures, tasks, and
A Comprehensive Maintenance Plan (CMP)
Outlines a methodical and measurable approach to maintenance. Includes any activities required to keep a building and its component systems in fully functional condition throughout their design lives, and prevents their premature failure. Examples include scheduled inspections, testing and servicing required to keep manufacturer’s warranties in force; and programmed replacement of consumable parts.
Managing Maintenance
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CMMS
Reports Work Order Management Breakdown Maintenance Material Management Assets Management Preventative Maintenance User Requests
Computerized Maintenance Management System (CMMS)
Managing Maintenance
Spending on Routine Maintenance
Maryland
Operations & Routine Maintenance
(1994-2013) (minus 30% for utilities):
$ 767,900,000
Standard: 2% of CRV/year
$ 1,106,000,000
Spending on Capital Maintenance
0% 10% 20% 30% 40% 50%
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
% CIP Spent on Replacing Building Systems
12% 31%
Measuring Maintenance Effectiveness
IAC Facility Maintenance Assessment (FMA)
Covers
Failure Reactive Preventive Predictive Best Practices
Maintenance Assessment Score
Improved Maintenance Effectiveness Results in Reduced Costs
Maintenance Costs
Excess Costs
Reasonable maintenance costs
iac.msde@maryland.gov
Measuring and Calculating a Deficiency Score for a Facility
Webinar 4 of 4 August 20th, 2019 12:00 – 1:00 PM Workgroup Meeting August 28th, 2019 9:00 – 1:00 PM