2014 PASBO Conference Updates from PDE Sue Leonard John Bright - - PDF document

3/12/2014 1

2014 PASBO Conference Updates from PDE Sue Leonard John Bright March 13, 2014

www.education.state.pa.us >

Staff Changes in the Bureau

• Bureau Director

–Pat Hozella

• Assistant Bureau Director

–Lynn Dell

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Part B Fiscal Monitoring Letters

• First time OSEP has provided feedback for fiscal

monitoring

• All states have been waiting since 2009-10
• State was monitored on:

– Obligation/Liquidation – Use of Funds – ARRA – Level of Effort – Procurement, Property, and Record Retention – Fiscal Monitoring

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OSEP Fiscal Monitoring

• PA received one of the three first letters
• n December 3, 2012
• PA received no findings
• All states will be posted on website:
• http://www2.ed.gov/fund/data/report/i

dea/partbfymltrs/index.html

• Thanks to all of the IU’s!

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Funding Commission Changes

• Only applicable when there is an increase in the State Special

Education line item

• It could happen this year with a proposed $20 million dollar

increase

• Proposed using Act 16 School District and Charter School

documentation with weighed categories

– Example:

Category 1 – student expenditure for special education services less than $25,000 Category 2- $25,000 to $50,000 Category 3- $50,000 and up

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Funding Commission Changes

• Anything can change before the budget is

signed

• Just make sure your SD’s and CS’s know the

importance of the Act 16 report in determining future funding

• Make sure your SD’s and CS’s can back-up

their Act 16 documentation

• Auditors always follow funding

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Table 8

• Opens in March 2014
• Closes May 7, 2014
• Developed under Section 618,

part B of the Individuals with Disabilities Educational Act (IDEA)

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Information Collected

• LEA Allocation 2011-12 and 2012-13

–BSE will put in allocations for all LEAs

• Increase in allocation (spreadsheet

calculation)

• 15% of 2012-13 allocation

(spreadsheet calculation)

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Information Collected

• For each LEA, specify the

determination under 34 CFR §300.600(a)(2) that controls whether the LEA may be able to reduce MOE during SY 2012-13

• BSE fills this column

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Information Collected

• Reduction of local and/or State funds taken

pursuant to Section 613(a)(2)(c) by the LEA during SY 2012-13

• This column will only be used if the LEA had

an increase in allocation from 2011-12 to 2012-13 and if they had a determination of “meets requirements”

• If they had a decrease or did not “meet

requirements”, this column was locked

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Information Collected

• Percent of the available reduction

taken by LEA during SY 2012-13 (spreadsheet calculation)

• If an LEA took more then 50% of the

increase in allocation, OSEP would investigate

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Information Collected

• Was the LEA required to use 15%
• f funds for CEIS due to

significant disproportionality in SY 2012-13

• This column was filled by BSE

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Information Collected

• Amount reserved for required CEIS in

the LEA in SY 2012-13

• This column was filled by BSE
• No LEAs were required to provide

CEIS in 2012-13

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Information Collected

• Did the LEA voluntarily use up to 15% of IDEA 611 for CEIS in

SY 2012-13

• BSE will fill this column based on your 2012-13 eGrant
• Amount reserved for voluntary CEIS in 2012-13
• Only LEAs that BSE identified in the first bullet will put an

amount here

• Percentage taken for voluntary CEIS during 2012-13

(spreadsheet calculates)

• If percentage is over 15% of allocation, OSEP will investigate

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Information Collected

• Total number of children receiving CEIS under the

IDEA in the LEA during SY 2012-13

• Only those that were identified as voluntarily using

CEIS will enter a number

• Total number of children who received CEIS under

the IDEA anytime in the past two school years (including SY 2010-11, SY 2011-12, and SY 2012-13) and received special education and related services in SY 2012-13

• BSE will fill in this column per CEIS reports

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Information

• Table 8 has been posted to a Public Website

since 2009-10 and can result in:

– Inquiries by auditors – Inquiries by OSEP – Findings to the LEA – Findings to the SEA

• PA has not experienced any findings or

inquires on Table 8

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IU Reviews for this spring

• Usually reviews occur in May
• You will receive a day and time. If you know of a

really bad day for you in May, let me know and we can work around it.

• You will receive an agenda
• You will be expected to bring a binder of procedures

and samples of work, split by agenda topics, that auditors have been very interested in viewing

• IU’s up for review this year: 1, 4, 7, 9, 15, 16, 18, 19,

26, and 29

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Questions

• Sue Leonard
• mleonard@pa.gov
• 717-772-1114
• Karen Porambo
• kporambo@pa.gov
• 717-705-5186
• Jim Tobias
• jatobias@pa.gov
• 717-783-6925

18 Pennsylvania Department of Education Bureau of Special Education