Workshop D Energy Savings Champions: Lessons Learned from - - PDF document

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Workshop D Energy Savings Champions: Lessons Learned from - - PDF document

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Workshop D Energy Savings Champions: Lessons Learned from Large-Scale School Lighting Upgrade Tuesday, February 18, 2020 10:45 a.m. to Noon Biographical Information Jeffrey A. Roe, Energy Manager & Environmental Health and Safety Manager

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Workshop D

Energy Savings Champions: Lessons Learned from Large-Scale School Lighting Upgrade

Tuesday, February 18, 2020 10:45 a.m. to Noon

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Biographical Information

Jeffrey A. Roe, Energy Manager & Environmental Health and Safety Manager Columbus City Schools, 889 E 17th Ave, Columbus, OH 43211 614-365-5188 jroejr@columbus.k12.oh.us Jeff started his career in energy efficiency in 2007 as a performance engineer in the coal fired power plant industry. He then spent 3 years with the AEP Ohio Business Incentives program as an energy efficiency engineer. Jeff then moved to the big leagues as a senior energy engineer at The Ohio State University where found success improving building

  • efficiency. After 5 years at Ohio State, he moved to Columbus City Schools where he has

been managing a large team for the last two years. Jeff is responsible for managing energy procurement, HVAC, paint, and pest issues for the district. Jeff is a two-time graduate of The Ohio State University with a B.S. in industrial engineering and a M.A. in public policy. Jeanna Hondel, PE, CCM, LEED AP, MBA Ascension Construction Solutions 419 E. 13th Ave., Columbus, OH 43201 (614)499-6924 jhondel@ascension-cs.com www.ascension-cs.com Jeanna Hondel, owner of Ascension Construction Solutions, is a construction management veteran. She has earned degrees from both Youngstown State University (Civil Engineering) and Capital University (Master’s in Business Administration). With 15 years of field experience, Jeanna has provided a wide array of construction management, planning and inspections services in both private and public sectors. Project types include education, commercial buildings water/waste water treatment facilities, roadway improvements, and green infrastructure. Jeanna has a passion for construction and became an entrepreneur to fill a seen gap in the construction management industry. She is inspired by her mother to do work that makes a difference for her clients and the communities she works in.

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Columbus City Schools

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

Jeffrey Roe, Energy Manager Jeanna Hondel, PE, Project Manager

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Energy vs. Degree Days Columbus City Schools All Facilities ‐‐ 7/2010 to 11/2019

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LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Energy vs. Degree Days Columbus City Schools All Facilities ‐‐ 7/2010 to 11/2019

Page 1 of 1

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Columbus City Schools History & Goals

  • 135 non‐vacant buildings
  • Built before 1980
  • or after 2000
  • Nearly all buildings use primarily 4’ fluorescent

fixtures (T12 upgraded to T8 in 1999‐2000)

  • GOALS:
  • Create a better working environment for students
  • Reduce operating expenses

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Previous Experience

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Previous Experience

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Previous Experience

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Preferred Solution

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Time Constraints?

  • Grant Money
  • AEP Ohio Business Incentives Money
  • School Year

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Pre‐Work Setup

  • Material
  • Labor
  • Safety
  • Management

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Material Procurement: Public Purchase

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Material Procurement

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Material Procurement

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Initial Material Problems

  • Availability
  • 5th Lowest vendor actually used (WESCO of

Pittsburgh)

  • 10 year warranty ‐ lowest bid was $4.14.
  • Ended up with $5.02 ($44,000 difference)
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Pre‐Work Setup

  • Material
  • Labor
  • Safety
  • Management

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Labor Procurement

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Labor Procurement

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Labor Procurement

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Labor Procurement

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Initial Labor Problems

  • Improper bidding
  • Lowest responsive bidder availability
  • Lowest price was $6.75 per retrofitted lamp, 2nd

lowest was $11 (63% more!)

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Pre‐Work Setup

  • Material
  • Labor
  • Safety
  • Management

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Safety

  • Custodial Coordination
  • Multiple projects per site
  • Panels locations
  • Height Restrictions
  • 16 ft ladder reachable
  • Proper equipment
  • Ladders
  • Disposal
  • Ballast
  • Lamps
  • Asbestos

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Pre‐Work Setup

  • Material
  • Labor
  • Safety
  • Management

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Project Management Procurement

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Initial Project Management Problems

  • Only 2 bidders
  • Part‐time oversight

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Slow Start

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Tombstones (Sockets)

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Lighting Sensitivity

  • Glare on projector

screens and smart board

  • Areas that facilitate

special needs

  • Overall brightness
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Asbestos and Brittle Wiring

  • Project delay
  • Process of removal
  • Disposal

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Fires

LESSONS LEARNED FROM A LARGE‐SCALE LIGHTING UPGRADE

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Fires

  • Located in modular unit
  • Contained to 1 light fixture
LESSONS LEARNED FROM A LARGE- SCALE LIGHTING UPGRADE

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Fires

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Lesson Learned

  • You MUST bypass ballast
  • Complete removal

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Fires

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Lesson Learned

  • You MUST bypass ballast

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Fires

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Fires

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Fires

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Title

  • asd

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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How to improve?

  • Video/pictures of each light
  • Record who did which room/fixture
  • 2nd person take a look before closing fixtures up
  • Physically remove ballasts
  • Buy lamps with safety circuit “thermal fuse” or

“thermal break”

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Project Manager Responsibilities

  • Communication
  • Project Completion
  • Coordinate with Contractor Schedule
  • Initial contact with building
  • Scope of Work Q/C
  • Documentation
  • Review Invoices
  • Facilitate building review with rebate team

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Daily Reports

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Daily Reports

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Invoicing

Vendor: Control Smart Building: Woodcrest Complete: 9/23/2019 Bid Price: n/a n/a 6.75 $ 7.40 $ 2.50 $ 6.75 $ Quantity: 9 1451 1409 42 2 28 Extended: n/a n/a 9,510.75 $ 310.80 $ 5.00 $ 189.00 $

10,015.55 $

Room Fixture Description # of Broken Lenses # of Lamps # Lamps <= 8' Ladder # Lamps 10‐ 16' Ladder # Lamp Holders # Rewired Notes Gym office 134 4' 3 Lamp Lay‐In

6

6 133 4' 2 Lamp Strip 8 8 Lunch Area 4' 3 Lamp Lay‐In 12 12 Kitchen 4' 3 Lamp Lay‐In 15 15 3 Any Special Notes Here

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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More Problems

  • Miscalculated Scope
  • Asbestos
  • Quality Complaints
  • Wrong Building
  • Security
  • Theft Complaints

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Miscalculations!

ESTIMATE # LAMPS ACTUAL # % OVER ESTIMATE # LAMPS ACTUAL # % OVER Columbus Education Center 897 1304 45% Maize 908 867 ‐5% Alpine ES 877 1224 40% Moler 1941 2124 9% Avalon ES 840 1252 49% North Linden 988 924 ‐6% Broadleigh ES 952 1104 16% Northgate 804 1490 85% Colerain ES 966 1258 30% Parkmoor 743 1268 71% Como 853 1108 30% Scottwood 819 1175 43% Cranbrook 719 767 7% Salem 889 853 ‐4% Devonshire 999 1248 25% Siebert 700 1096 57% Duxberry Park 1069 1006 ‐6% Valley Forge 825 990 20% Eakin 840 728 ‐13% Valleyview 545 1029 89% Easthaven 896 1468 64% Hilltonia 2185 2552 17% Fairwood 1261 1548 23% Westgate 1017 1341 32% Forest Park 933 870 ‐7% Windsor STEM 1389 1338 ‐4% Gables 789 1408 78% Winterset 821 1143 39% Highland 1289 1467 14% Woodcrest 1068 1451 36% Hubbard 1029 1084 5% Buckeye MS 2063 2491 21% Innis 810 1754 117% CCPS for Girls 2649 2452 ‐7% Lindbergh 737 962 30% Dominion 2106 2002 ‐5% Totals: 44,237 54,403 23%

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Asbestos

  • Wiring from

the 1950s

  • Special

procedures needed if disintegrating

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Quality

  • Screws on floor
  • Shirtless workers
  • Old ballasts left on desks
  • Resetting rooms
  • Poor hygiene

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Wrong Building

  • How was this possible?
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Security

  • Key and access management
  • Coordinating after hours work
  • Access problems
  • Alarm problems

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Theft complaints

  • Projector and clock
  • Trash can
  • Snacks
  • Water

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Incentives

  • Self applied for

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Total Grants/Incentives

  • $470,643.01
  • $301,098.99 from Ohio Development Services

Agency

  • $169,544.02 from AEP Ohio
  • 64,198 tubes
  • 44 buildings

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

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Results

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE

Lamp s % Overall Savings

  • f what I expected

Alpine ES 1224 12% 82% Eastmoor HS 3760 21% 127% Fairwood ES 1548 14% 86% Hubbard ES 1084 20% 67% Innis ES 1754 16% 146% North Linden ES 924 24% 135% Scottwood ES 1175 14% 79% Winterset ES 1143 10% 49% Weighted Avg Weighted Avg 17% 104%

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THANK YOU

Jeff Roe 614‐623‐6048 jroejr@columbus.k12.oh.us Jeanna Hondel, PE, CCM, LEED AP, MBA Ascension Construction Solutions www.ascension‐cs.com jhondel@ascension‐cs.com 614‐499‐6924

LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE