(WFH) Learning Objectives: Pros and cons, tips, opportunities, FAQs - - PowerPoint PPT Presentation

(WFH)

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Learning Objectives: Pros and cons, tips,

• pportunities, FAQs

What is your biggest challenge working from home?

Please type in your response in the chat window

• 1. Less time commuting to work (saves time and money) – really good for the

environment* (canals in Venice are clear for the first time)!

• 2. Can be more comfortable
• 3. We have an established culture of using technology and connecting

with teams in different geographical regions (we are ahead of the game)

• 4. More time with our families and people we love

q We are fortunate to have supportive managers and co-workers. q Many of us are also still getting paid.

• 1. Can be socially isolating
• 2. Lack of the face-to-face contact with our co-workers
• 3. Lack of access to physical documents and timely information (it can

take more time to find information and documents from co-workers and other team members)

• 4. Distractions at home (but I have TIPS to help!)
• 5. Lack of “discipline” … no one will know if I watch Netflix

TIPS FOR REMOTE WORKING

• 1. Inform those who need to know that you are working remotely and how

you can be contacted*

• 2. Try to set working hours that work for you and your team (not sure? Ask

your managers)

• 3. Virtual chat platform (e.g. SLACK) during our work hours for the team.
• 4. Option for separate social chat groups after work hours (e.g. WhatsApp)

*Update your email signature

TIPS FOR REMOTE WORKING

• 1. Get up at a set time everyday (if possible)
• 2. Get ready for work as you normally would
• 3. Schedule regular short breaks to keep you sane (rely on what has worked for you)
• 4. If you like routine and planning, prepare your lunch/snacks the night before

Keep a professional appearance -You may be asked to join an impromptu video-call! “At a bare minimum switch from your night pajamas to your day pajamas, brush your teeth and wash your face.” — Alyssa Derby,

Director of Social Media

TIPS FOR REMOTE WORKING

• 1. Rely on your calendar, to-do lists, post-it notes, whiteboards, etc.
• 2. Keep phones/iPads/laptops/Bluetooth headphones charged (or have your

chargers handy)

• 3. Make sure your working tools (paper, pens, highlighters) are readily

accessible

• 4. Tips for working at home if you have children?

§ Talk to your co-workers and friends who have been doing this for a while § Lots of blogs, online advice, videos, resources

Use an alarm for really important meetings or deadlines you do not want to miss!

TIPS FOR REMOTE WORKING

• 1. Establish a space that is “your office”
• 2. This can help limit distractions and create boundaries

for other family members

Allow yourself to be

• flexible. Have an

Option B or alternative space to work

BEST PRACTICES… TECHNOLOGY CAN FAIL

What options do you have if you suddenly experience a power outage? How about irregular Wi-Fi (or if internet drops)? Do you know how to reinstall software, or download additional software? This may be important if using a work laptop.

Make a list of all possible scenarios you could face. IF you have some free time contact your IT departments for solutions (or search online) It is a good idea to have your laptop and other devices fully charged (overnight) Many collaborating platforms have downloadable Apps for

• ther devices… great idea

for backup in case your laptop stops working (etc)

BEST PRACTICES… USING TECHNOLOGY TO CONNECT

As we start using these platforms with increasing frequency, we need to consider what to use in light of limited (and high-demand) resources

Use Zoom for group video meetings where you need to see people and/or share screen and files Use Teleconference line for group meetings – especially for teams with limited technology, preferences for phone conversation, or don’t have access to a screen with audio Use WhatsApp for 1-

• n-1 meetings, 1-on-1

chats, group chats, video calls (or informal check-in calls with co-workers Use Slack during the hours you are working – for quick collaboration, group chats, 1-on- 1 chats and video calls (use Chrome)

BEST PRACTICES… USING TECHNOLOGY TO CONNECT

Contact your cell phone provider (e.g. Fido, Rogers, Bell) and internet provider (e.g Shaw, Telus) to see what they are offering clients in light

• f the COVID-19 pandemic

BEST PRACTICES… OTHER COLLABORATION TOOLS

Your organizations/institutions may be using other platforms. Some free options and some you may need to pay for…

Contact your IT departments or managers to see how you can access these platforms – learn them now before it gets busy so you always have a back up

BEST PRACTICES… BACK-UP YOUR DOCS/FILES

• 1. This may be our “new normal” for a while.
• 2. Find a system that works for you and your university/organization.

§ U of C – we have to back-up to the server via VPN/shared drives § Can-SOLVE CKD – we back up our shared files to OneDrive 3.

Cloud back-up options (OneDrive, iCloud, Dropbox) and considerations

• 4. How will you sync files/docs when we get back to the office?

Ask your co-workers and friends who are pros are working from home for tips. You may have to be your own IT Manager when working from home. But, let us make an effort to share these tips and best-practices

• 1. I have approved vacation coming up… what do I do now?
• 2. I have chunks of free time. How can I fill my time?

Some options:

§

Connect with co-workers and see if anyone needs help (be proactive)

§

Get an early start on upcoming tasks (e.g. annual reports)

§

Time for you to start writing papers for publication!

§

Catch up on work-related reading, articles, take KidneyPro module online

§

Brush up on professional skills (LinkedIn Learning, Lynda.com, online courses)

§

Revisit work-plans (with more thought and planning)- shift deadlines

§

Clean up your email folders, file folders – time to get better organized

• 3. I miss socializing with my co-workers!

§

Schedule check-in calls with co-workers

§

Plan your social events in advance! E.g. virtual coffee break.

§

Add some “social time” into conference calls inviting co-workers to dial in early for a catch-up.

• 4. HELP! I am not feeling very productive. Some tips to help:

§

Set deadlines and decision points as you plan your day/week

§

Do you need to be flexible, or more structured (set hours when you are “on”)

§

Schedule meetings back-to-back

5.

COVID-19 information overload! I keep getting distracted by the news, social media channels….

HOW CAN WE SUPPORT YOU?

• 1. Set up a personal free Zoom (or other) account
• 2. Staff are available during regular working hours – reach out to them
• 3. Universities have support systems in place (wellness, online learning, etc.)
• 4. Other resources we can provide

See staff directory on Can- SOLVE CKD website for email contact information.

https://mynoise.net/

ARISTOTLE