Welding Professionals Management Software for ANBs DESIGNED FOR - - PowerPoint PPT Presentation

Welding Professionals Management Software for ANBs

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• DESIGNED FOR ANBs
• WeldQ has been designed for ANBs
• Developed over a 2 year period by welding professionals
• Successfully implemented by WTIA, Australia as AWCR
• CUTTING EDGE TECHNOLOGY
• Developed by SPMT, the makers of Smart Welding Manager

using cutting edge technology

• Mobile apps for Android & iOS
• CLOUD-BASED
• Hosted solution – runs in Google servers & IBM database
• Access through the internet, no servers required
• Totally supported and maintained by SPMT

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• WeldQ has two sides – Administration & Clients
• Administration side is for creating and configuring

programs, setting fee, allocating users to roles, management of applications, administering examinations, management of awards, etc

• Clients side is for the community of welders and welding

professionals to create accounts within WeldQ, apply for qualifications or certifications, manage their profile, access their certifications through mobile app

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• Create and manage qualification and certification

programs for welding professionals e.g. IWE, IWC, etc;

• Register and assess applications, conduct online

assessments and manage qualified and certified personnel;

• Administer and record welder qualifications and

assessments;

• Offer a searchable national welder database;
• Provide online examinations;
• Offer a repository of documents to select users;

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• Role based – menus and controls are made available

based on a user’s role

• Workflow based system that progresses an application

through pre-configured steps

• Certificates are generated automatically upon award
• Emails are sent out by the system at each stage of an

application

• Payment gateway integration for online payments
• Invoice/receipts generated automatically
• Discounts may be given selectively

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Program Code is hyperlinked to the details and configuration screen; Program type indicator tells you what type of program it is (WQ – Welder Qualification) The numbers are the count of applications for a program and are hyperlinked to the stage of processing they are in Menu options for admin users Icons for help, logout, screen size, etc

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This screenshot shows a welder qualification program configuration Options to set fee for members and non-members Revalidation / Prolongation workflow settings Instructions to show to the applicants Requirements applicants need to respond to

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This screenshot shows the internal user edit options Super User and Account Administrators have access to all areas of WeldQ Access to menus for an Account Contributor can be set

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• There are 3 preconfigured workflows
• Qualification – applicant goes through an

examination process – awards do not expire

• Certification – awards for a limited period,

recertification is required

• Welder Qualification – to a specific standard, requires

prolongation and/or revalidation

• Typical workflow diagrams are shown in the following

screens

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Workflow Step 1 Preliminary Assessment Application received and checked by Program Coordinator; If anything is amiss, the PC contacts the applicant through email, obtains the correct information, records and updates the application. Application can be edited by PC (Also by SU/AA/PM). PC then releases the applicant to the Program Assessor. Application is then locked from further edits Assessment Program Assessor assesses the application and selects the modules that are applicable, leaves assessment report/comments; PC notified Assessment Outcome Program Coordinator notifies assessment

• utcome to the applicant; releases the

appropriate module fees for payment; Applicant receives the assessment report with a link to pay the examination fees Payment Receipt PC is notified upon successful payment receipt; PC sets date for the exam and releases one or more examinations to the applicant (online) or sends the exam papers to the invigilator (P&P) Applicant Application Applicant sees the program in the list of available programs and starts an application; Instructions and requirements are shown to the applicant; Applicant confirms requirements are met, uploads files, then submits the application; Profile PDF file generated and attached to the application; PC notified by email; Once submitted, application cannot be edited by applicant PM/PC Program Assessor Program Examiner Workflow Step 2 Workflow Step 3 Payment Applicant pays the fees; Workflow Step 4 Workflow Step 5 Practical/Oral Exam If practical or oral, exam is administered by the examiner to the applicant Result Invigilator Online or P&P Exam If examination is invigilated, it is administered by the invigilator; Examination papers sent to the Assessor for marking Workflow Step 6 Workflow Step 6 Workflow Step 7 Workflow Step 7 Award Pass all Modules? Step 10 Qualification – Typical Workflow Assessment Sent through PC to PA Workflow Step 7 (Continued) Fail? Review? Step 8 Fail? Re-sit? Step 9 Workflow Step 6 (Online, non-invigilated) Workflow Step 5 (Repeat for resit) No award Fail any Module?

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Workflow Step 2 Preliminary Assessment Application received and checked by Program Coordinator; If anything is amiss, the PC contacts the applicant through email, obtains the correct information, records and updates the application. Application can be edited by PC (Also by SU/AA/PM). PC then releases the applicant to the Program

• Assessor. Application is then locked

Assessment Program Assessor assesses the application; PC notified Assessment Outcome Program Coordinator notifies assessment

• utcome to the applicant;

Applicant Application Applicant sees the program in the list of available programs and starts an application; Instructions and requirements are shown to the applicant; Applicant confirms requirements are met, uploads files, then submits the application; Once submitted, application cannot be edited by applicant PM/PC Program Assessor Email communication Workflow Step 3 Workflow Step 4 Payment Applicant pays the fees; Profile generated and stored in the application; PC notified by email; Result Award Pass? Certification – Typical Workflow Assessment review by another PA Workflow Step 7 Review, if available Workflow Step 6 Workflow Step 1 Workflow Step 5 Fail? Fail No review available? Renewal process (See Certification Renewal Workflow) Workflow Step 8

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Workflow Step 2 Preliminary Assessment Application received and checked by Program Coordinator; If anything is amiss, the PC contacts the applicant through email, obtains the correct information, records and updates the application. Application can be edited by PC (Also by SU/AA/PM); PC selects Test Centre, then releases the application for testing; Application is then locked from further edits Examiner conducts tests, completes the welder qualification details and submits the certificate for release Application Applicant selects a program from a list of available programs and starts an application; Instructions and requirements are shown to the applicant; Applicant selects the preferred Test Centre from a list; Applicant confirms requirements are met, uploads files, then submits the application; Once submitted, application cannot be edited by applicant Email communication Workflow Step 3 Workflow Step 4 Payment Applicant pays the fees; Applicant s PDF profile generated; PC notified by email; Verification, approval and release Welder Qualification – Workflow Workflow Step 1 Released? Workflow Step 5 Renewal process Applicant PM/PC Program Assessor Examiner (Test Centre) Welder Qualification status message will change to – Awarded; Confirmation Due dd-mmm-yyyy This message will appear from date of test + (interval -1 in months) and remain until either the confirmation is done or date of test + (interval in months); If confirmation is not done within this period, display Awarded; On Hold , send email to Program Manager & Program Coordinator; PM/PC can either Cancel Award or Confirm; If confirmation process is successful, display Awarded; Confirmation Due dd-mmm-yyyy for the next confirmation date; This confirmation process repeats for (Number of Confirmations) times; If Revalidation/Prolongation Required is checked, then after date of test + ((Number of Confirmations + 1)*(interval in months)-1month), message shown - Awarded; Revalidation/Prolongation Due dd-mmm-yyyy. If revalidation/prolongation is not done within this period, message - Awarded; On Hold , email to Program Manager & Program Coordinator; PM/PC can either Cancel Award or Confirm; If Repeat? is checked, repeat the confirmation then revalidation process Prolongation Process, if configured

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• Conduct online or pen & paper examinations
• Online examinations can be scheduled, can contain

multiple choice or descriptive questions

• Question bank can be maintained
• Prepare any number of tests from the questions in the

question bank

• Prepare and maintain questions by subject topics
• Manage venues for examinations

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This screenshot shows the list of examinations Examinations module

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• WeldQ provides a platform for test centres to access

welder qualification applications, conduct tests and award certificates

• Typical test centres are welding schools & fabricators
• Test centres & examiners can be administered & their

logos can appear on certificates

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This screenshot shows the examiner’s view of a typical welder qualification application

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• WeldQ provides a platform for companies to access

details of their employees and status of their applications

• Administrators of companies can use the advanced

search feature to find welders who are qualified by process, position, filler metal, etc

• Companies can be provided access to selected

documents based on their membership type and status

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This screenshot shows the details of a company Company’s membership type and status Company’s administrators and users

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This screenshot shows the users from a company and their application status

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This screenshot shows the advanced search feature to find welders Search results & links to certificates

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• Documents can be stored within the library
• Access to each document may be given as either an open

access (available for all users) or selectively based on the membership status and type

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This screenshot shows the documents list

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• Applicants or external users can be managed from the

admin side

• All the applications made by an external user can be

accessed from this screen

• Also access to awards, history of important milestones

reached in each application process, file notes and emails sent to or received from an applicant through this utility

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This screenshot shows the admin side of an external user or applicant All data may be edited and the applicant’s access to WeldQ may be blocked, if needed All the applications made, awards granted, historical milestones of applications, emails sent to the applicant and file notes can be managed

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This screenshot shows the admin side of an external user or applicant – the awards section All the programs the applicant applied to that have gone through the full workflow leading to an award are listed here Status of awards that require renewal or revalidation are shown; Awards may also be put on hold or cancelled or renewed by an admin user who has access

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• Clients side is for the community of welders and welding

professionals

• Anyone can sign up for an account in WelQ
• Users fill a form, validate their email ID and create a password
• A WeldQ ID is created automatically and emailed to the user
• External users can access WeldQ through a browser or a

mobile app (editing their profiles & lodging applications can only

be done through the browser version)

• They can login and edit their profile, educational

qualifications, work experience and professional development records

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This screenshot shows the external user’s side of WeldQ Applicants can update their photograph & contact details External user’s menu

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This screenshot shows the external user’s side of WeldQ – managing qualifications, experience & PD This interface shows how a work experience may be added to the profile

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This screenshot shows the status of all applications of an external

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This screenshot shows the program view for an applicant All applications made by this user can be accessed If multiple applications to a program are allowed e.g. welder qualification, a button to re-apply will be shown

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• Submitting an application is easy
• The applicant will have to answer the questions and

upload documents specific to that application, pay fees & submit the application

• The applicant’s profile at the time of application is

packaged up as a PDF file and is attached to the application

• The program manager, examiner and assessor will have

access to this profile of an applicant

• No more long forms to complete

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This screenshot shows the profile of an applicant The profile will contain all qualifications, uploaded files, experience details and professional development records

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• Mobile apps have been developed for iOS & Android

platforms

• It is specifically designed for the external users to view

notifications, seek prolongation or revalidation of welder qualifications, view documents shared with them, view awards (certificates)

• The mobile apps will serve as authenticated platforms for

employers to check as well as the external users to claim their certifications

• This will save plastic cards to be issued and reissued

whenever additional certifications are obtained

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• WeldQ can be offered in languages other than English
• In the screenshot over the page, our other software

Smart Welding Manager is shown with an interface in German

• Users can switch between languages
• We can offer the choice of all of the popular languages of

the world

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This screenshot shows the German interface of our other software Smart Welding Manager Switch between languages

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Contact

KANNAN S ADITYAN VISION-PRO CONSULTING AUSTRALIA PTY LTD PO BOX 6858 UPPER MOUNT GRAVATT QLD 4122 AUSTRALIA PH: +61 407 435 973 sales@smartpmtools.com