Welcome to the 2016 Annual Meeting JANUARY 31, 2016 Agenda and - PowerPoint PPT Presentation

Welcome to the 2016 Annual Meeting JANUARY 31, 2016

Agenda and Discussion Topics:  Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80 -in- 18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members: Bylaw changes  Officers and Committee Members  Accept Written Reports in Annual Report  Letter of Call for Emmanuel Akyeampong   Special Recognition  Closing Prayer

Agenda and Discussion Topics:  Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80 -in- 18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members: Bylaw changes  Officers and Committee Members  Accept Written Reports in Annual Report  Letter of Call for Emmanuel Akyeampong   Special Recognition  Closing Prayer

More than Halfway There! 52 New Faces since June: 80  12 New Members Join in November 52  40 Visitors Sign in at Worship 40 More Engagement:  6 New Families ( 12 Kids) in Sunday School 0  50 Volunteers at Welcome Center  50-125 Attendees at Dinner Church  6 New Stephen’s Minister Candidates

Agenda and Discussion Topics:  Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80 -in- 18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members: Bylaw changes  Officers and Committee Members  Accept Written Reports in Annual Report  Letter of Call for Emmanuel Akyeampong   Special Recognition  Closing Prayer

2015 Cost Savings Efforts UTILITIES & TAXES 100,000.00 90,000.00 80,000.00 70,000.00 60,000.00 50,000.00 2008 2009 2010 2011 2012 2013 2014 2015 Bank Mortgage 90,000.00 80,000.00 70,000.00 60,000.00 50,000.00 2008 2009 2010 2011 2012 2013 2014 2015

Cost Savings and Your Generosity Result in $52,000 Surplus! Thank You!!

2016 Income Projections Same as 2015 after Single Pledge

2016 Budget  Reduced some personnel expenses to eliminate deficit to income plan but included $5k for performance bonuses  Added $10k extra for maintenance (preventative)  Added $5k for CPC funding (we must pay 10%)  Added $3k for Marketing (covered by a Special Gift)

Acton Congregational Church The oldest church in Acton PRESENTATION TO THE CPC DECEMBER 2015

The Historic Residential Properties John Fletcher House - C.1855 Original site of cobbler shop • Became a residence after • factor was built Abner Hosmer House -1846 Hosmer, a housewright, built • it the same year as the church Rev James Fletcher live here • when he wrote Acton’ history in 1890. He died in the 1893 factory fire.

Why we are here TO BE GOOD STEWARDS OF THESE IMPORTANT PROPERTIES

A Master Plan for Historic Buildings Hire an architectural consultant to investigate each building, and identify the issues to fix to protect and preserve these historic assets for future generations. Church Fletcher and Hosmer Cold air / insulation issues Structural issues (Fletcher House   garage wall, door to house) Bell Tower preservation  Exterior shutters and hardware  Concord Road and Woodbury  Road entrance door review Lead paint issues  Grimshaw Room chimney Electrical wiring (for upgrade to   current best practices) Narthex window evaluation  Potential for rehabilitation into low  Window pane seal failures  income housing Brass chandelier refurbishment  Stained glass window evaluation  Master Plan will detail the work required to bring the buildings up to an acceptable level of safety and preservation, and will identify, itemize and prioritize the work to be done.

Preservation of Historic Windows

ACC’s Benefit to the Community Acton Safety Net - Leader Cub Scout Pack Meetings, Annual Pinewood Derby   Event, and Annual Blue & Gold Ceremony Helped Fund Social Worker  After School Tutoring program  ABUW Community Needs Assessment--Committee  Junior High Youth Fellowship  Cornerstone Thrift Shop - low cost goods  Senior High Youth Fellowship  Community Supper (1985 - 2011)  Badminton games  DivorceCare group  Open Speaking events, Ex Men’s Breakfast  Regional Pastoral and Communities of Practice  United Way Speaking Events  Meetings Community events - Story Slam fundraiser and  Yoga and wellness classes  dinner fundraisers Acton Networkers Support Group Concerts- Custom Blend, Ball in the House, Acton   Community Chorus Al Anon Meetings (for over 35 years)  Movie night every month  Overeaters Anonymous Meetings  Electronic recycling day  Parent-to-Parent Forums and Support Groups  Habitat for Humanity and  Acton Garden Club Special Meetings  Household Goods Recycling work parties,  Youth Theater Rehearsals and Productions  CROP Walk and Hike for Hope  Local Homeowners Association Meetings  Children’s day care center 

Precedence In case there is some concern about finding projects owned by a church: Legal arguments in favor Other CPC funded church   of allowing funding for projects churches http://www.communitypr  http://www.communitypr eservation.org/enews/Ch  eservation.org/churches urch_Projects.htm >3 dozen religious This is the conclusion set   forth in a 2003 memo institution projects have written by M. Edward been funded with CPA historic preservation funds Whelan III of the Justice Department’s Office of across MA Legal Counsel, which projects ranging from  opined that a federal small, discreet repairs to grant to Boston’s Old complete rehabilitations. North Church did not violate the Establishment Clause.

Project Costs Master Plan Stained Glass Windows Description Cost Description Cost Total Consultant Fee $50,000 Contractor Fee -glass $41,725 (Incl sub-contractor fees) Contractor Fee -frame $ 9,975 Contingency, 10% $ 5,200 Contingency, 10% $ 5,000 unforeseen issues uncovered PROJECT TOTAL $56,930 by the site investigation ACC Contribution (10%) ($ 5,693) PROJECT TOTAL $55,000 FUNDING REQUEST $51,237 ACC Contribution (10%) ($ 5,500) FUNDING REQUEST $49,500 Great leverage: Over $100k for $11k from ACC

Important to Acton’s history

Agenda and Discussion Topics:  Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80 -in- 18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members: Bylaw changes  Officers and Committee Members  Accept Written Reports in Annual Report  Letter of Call for Emmanuel Akyeampong   Special Recognition  Closing Prayer

Agenda and Discussion Topics:  Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80 -in- 18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members: Bylaw changes  Officers and Committee Members  Accept Written Reports in Annual Report  Letter of Call for Emmanuel Akyeampong   Special Recognition  Closing Prayer

Bylaw Changes: Codifying re-alignment  Removes references to all committees from the Bylaws, except M&O, Nominating, Stewardship. This gives us flexibility to adjust committees as needed without the need to amend the Bylaws.  Eliminates Coordinating Council. This frees up valuable time for committee chairs.  Makes all references to Personnel Sub-Committee consistent (some sections of the Bylaw refer to the Personnel “Committee”).

Bylaw Changes: Church Council Makeup  Senior Minister becomes a non-voting ex-officio member  Personnel Sub-Committee no longer a separate seat on the Council (represented by the Trustee seat)  M & O Committee seat added to Council  Moderator can be elected up to 3 consecutive 1-year terms

Bylaw Changes: Flexibility for the Future  Requires minimum 9 Deacons  Requires minimum 9 Trustees  Removes reference to Assistant Clerk, Collector, and Co ‐ ordinator of Children’s Christian Education (CCE)

Bylaw Changes: Update for E-mail and Fall Meeting  Allows committee discussion and vote via e-mail  Changes schedule for the Roll Call Meeting to be in the Fall

Agenda and Discussion Topics:  Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80 -in- 18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members:  Bylaw changes  Officers and Committee Members  Accept Written Reports in Annual Report  Letter of Call for Emmanuel Akyeampong  Special Recognition  Closing Prayer

Votes  Accept Bylaw changes  Officers and Committee Members  Accept Written Reports in Annual Report  Letter of Call for Emmanuel Akyeampong  Certificate of Authority