WELCOME! F ACI L I T I E S MANAGE ME NT 101 T RAI NI NG - PowerPoint PPT Presentation

WELCOME! F ACI L I T I E S MANAGE ME NT 101 T RAI NI NG

John Dunnuck VP of Operations Kenneth Klindt Juanita B. Vega AVP of Facilities Mgmt. Executive Assistant District Director Deborah Czubkowski Sean Devaney Mark Griffin Environmental Safety & District Director, Facilities Design and District Director, Facilities District Director, Facilities Chief Fire Official Construction College Wide Maintenance Planning & Capital Budgets Patsy Lenox Aldrin D. Lake Janet Similien Ana Ovalles Jean Griffin Executive Assistant Admin. Assistant III Admin. Assistant III Director, Facilities Executive Assistant Planning Marcus Wilson Laura Ozment Nelson Goris CW Landscape Mgr. Facility Mgr. N/C North Campus Jonathan Iglesias Tamaris Alvarez Senior Project Manager CAFM System Facilities Planner Larry Jones Mike Coval Administrator Facility Mgr. C/C Electrical Manager Priscila Fort Amanda Williams Ellice Martinez Central Campus Senior Analyst, Mike McManigal Yohannes Asgedom Special Projects Manager Senior Project Manager Construction & Capital Facility Mgr. DTC HVAC/Mechanical Mgr. Accounts Robert Bellot Nathan Sade Kenneth Hunt South Campus Jacqueline Gonzalez Facility Mgr. S/C Locksmith Manager Senior Project Manager Specialist, CAD Operator Chris Tavares Fleet Manager

• Dr. Judy Schmelzer , AVP, Business Services and Resource Management • Zaida Riollano , District Director, Strategic Sourcing • Peggy Howse , District Director, Auxiliary Services • Anthea Pennant, District Director, Supplier Relations and Diversity • Eileen Hunt , Contracting Officer • Jose Hidalgo , Contracting Officer • Otto Letzelter , MEP Structural, Building Official • Sal Giorlando , MEP Structural, Inspector • Tom Giorlando, MEP Structural, Electrical Inspector • Barbara Camparscone , MEP Structural, Operations Manager • Elizabeth Pardee , MEP Structural, Executive Coordinator • Joseph Carriker , District Director, Campus Safety • Tim Andrasek , Manager, Physical Security Technology

Contractor/Vendor Check-In Procedure Joseph (Joe) Carriker, Captain – Campus Safety I. Safety Precautions c. Key set pickup scheduled ahead of time. Vendor is liable for any lost a. All contractors and vendors shall be responsible for initiating, key sets and core cost for replacement. This should be scheduled with maintaining, and supervising all safety precautions and Broward College Project Manager or Facility Manager. programs in connection with performance of their contract with d. Check-in with Campus Safety by contacting 954-201-4357. the College. i. Provide contact person who requested work order. ii. Proper identification should be worn at all times. II. Construction Projects - Access to your Worksite iii. Provide length of time you will be on site. a. The CM superintendent or project manager will be responsible to provide all sub-contractors and vendors access to the specific IV. Parking on Campus project work site. a. All contractors or vendors must have a company identified vehicle. b. Contractors should have company IDs, State ID and Company b. The college project manager is responsible to inform the contractor to Uniform park in c. The CM Superintendent or Project Manager should request non-designated parking spaces. badges from Broward College Project Manager or Facility a. Any contractor that needs to park in designated parking spaces must Manager. receive authorization from the appropriate Business Deans Office. III . b. No parking on sidewalks, grass, fire lanes, or roadways. Maintenance and Repair Vendors – Access to your Worksite a. Check in with your designated person that requested the Work V . Order. Incident Reporting b. Regular vendors can get access badges from Broward College a. 911 shall be called for any assistance that requires emergency Project Manager or Facility Manager. Access badges will be response. programmed as needed. b. 954-201-HELP (4357) shall be called for Campus Safety assistance.

Contractor/Vendor Check-In Procedure Joseph (Joe) Carriker, Captain – Campus Safety VI. Borrowing Campus Equipment X. Equipment Deliveries a. All contractors and vendors shall provide their own equipment. a. Deliveries of equipment and supplies will be coordinated with b. Broward College equipment will not be lent out to contractors or campus schedule preferably at non peak times. vendors. b. Deliveries will be coordinated with the vendor not BC Central receiving. VII. Hot Work Permit a. All contractors shall acquire the proper hot work permit from the XI. Hazardous Materials College Building Department agency. a. Chemicals brought onto site must be handled in accordance with OSHA and all other applicable laws. VIII. Smoking b. MSDS Sheets will be available on site accompanying materials. a. There is no smoking at Broward College. It is a smoke free campus (including no vaping). XII. Broward College Contacts: a. Facilities 954-201-6022 IX. Required Conduct b. Campus Safety 954-201-4357 a. Proper dress is required including proper safety attire and equipment. b. Music and radios are prohibited. c. Proper language is required. d. Interaction with students and staff shall be kept to a minimum.

HOUSEKEEPING • Break at 10:10 A.M. • Restrooms and water fountains • Snacks provided by Panera Bread located behind the Auditorium • Cold beverages provided by • Cell phone’s ringer off Broward College Auxiliary Services • BC is a Tobacco Free Workplace • No food or drinks inside the auditorium

FACILITIES MANAGEMENT OVERVIEW Planning Execute Initiation Pre-Con Occupancy Design Closeout zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA Identify Contingent Precon Permits Closeout Identify need Punch List Stakeholders & Funding Worker Construction Process (CIP & & Managers Plan Reviews Scope and Educational BC Design & Temporary Plant Survey) Construction Bid Process Inspections As-built Certificate of Schematic Standards Drawings Occupancy Design Construction Auxiliary Project Services and BC Resources Inspections Number Design Certificate of Equipment Professional SDSB transfer Occupancy Develop FF&E Program Fire control Plan Inspections Establish initial A/E GMP Coordinate Equipment Progress schedule Deliverables Staff Moves Consultant List and Evaluate Cost Payments Evaluations BC and Value Project Schedule of Surveys Disciplines Engineer turnover to Coordination Values Lessons Design and Purchase Learned State Construction Order Retainage BC Senior PM Required Procore Roofing Forms Pre-con Meeting Projects

zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA Project Initiation Phase Planning Pre-Con Execute Initiation Occupancy Design Closeout Identify need & Funding (CIP & Educational Plant Survey) Project Number Establish initial schedule Surveys State Required Forms

Identify Need & Funding Mark Griffin, District Director of Facilities Planning and Budget • All projects must be on our internal Five Year Capital Plan and any project $2M or greater must be on the Capital Improvement Plan(CIP) submitted to FLDOE • Projects may be driven by condition assessment findings • Remodel or Renovation projects may be requested by Campus • Projects prioritized based availability of funding and review by Senior Administration

Project Numbering Mark Griffin, District Director of Facilities Planning and Budget Ex. 1003-C14-01.0 FIRST 2 DIGIT CAMPUS SITE Building “C” Construction Year Project Project assigned this Sub- 00 – College Wide Number “M” Maintenance was initiated project year in that building . “P” Planning 10 – Central 11 – Downtown 12 – Weston 14 – Cypress 20 – North 30 – South 31 – Miramar West 34 – Tiger Tail 35 – Pines Center 37 – Miramar Town Center July 30 th 2015

Establish Initial Schedule Mark Griffin, District Director of Facilities Planning and Budget Based on: • Availability of funding • Availability of College resources • Availability of external resources • Scheduled use of facility if Remodel/Renovation • Estimated duration • Time lines will be developed based on input from all parties involved.

Surveys Mark Griffin, District Director of Facilities Planning and Budget • Infrastructure, Topographical and Boundary Survey • Standards developed apply to all survey work • Master survey must be updated for all work performed • Data collected supports GIS mapping of infrastructure • Facilitates location of utilities and provides condition assessment data North Campus – Keith and Associates Central Campus – Stoner and Associates South Campus – Craven Thompson and Associates