Welcome elcome to to 2013 2013 Saf Safety ety Gr Group oup - - PowerPoint PPT Presentation

Welcome elcome to to 2013 2013 Saf Safety ety Gr Group

• up

Meeting # 1 !!! Meeting # 1 !!!

PSHSA: Safety Group Contacts

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Ryan Adam radam@pshsa.ca 613.888.0783 Dean Case dcase@pshsa.ca 416.859.5737 Toni Cavaliere tcavaliere@pshsa.ca 416.250.2114 Shelly Hurry shurry@pshsa.ca 519.520.1579 Hillarie Klass hklass@pshsa.ca 416-455-9685 Kamil Rizvi krizvi@pshsa.ca 705.321.3591 Henrietta Van hulle hvanhulle@pshsa.ca 519.688.6221

Mark Your Calendars

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Out of this nettle, danger, we pluck this flower, safety. ~William Shakespeare

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WHAT’S NEW???

• Worker Health and Safety Awareness In 4 Steps
• Resources to assist with mandatory health and safety

awareness training for workers.

• Workbooks with employer guide are now available at

http://www.labour.gov.on.ca/english/hs/prevention/ awareness.php

• Anticipated regulation will be filed by July 1st and

come into effect January 1, 2014.

Prevention Update

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• Two task groups named to study prevention among

vulnerable workers and small business

• Each group made up of 6 worker representatives

and 6 employer representatives.

• Expected to study the issues, gather information and

report back over a period of not more than 30 months.

• Advisory members are posted at:

http://www.labour.gov.on.ca/english/hs/prevention /task_groups.php

Prevention Update

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Upcoming Ministry of Labour Blitz

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Focus Program Date

Slips, Trips and Falls (ladder safety and fall protection hazards) Industrial Sector Construction Sector February – March 2013 Workplace Violence Health Care Sector February – March 2013

• Public works and maintenance labourers: exposure to

vibration, work from heights, confined spaces, MVIs; heavy equipment operations

• Waste management workers: exposure to biological and

chemical agents, e.g., heavy metals, dioxins, polycyclic aromatic hydrocarbons, airborne bacteria and fungi, confined spaces (Lavoie et al., 2006; Wultsch et al., 2011)

• EMS, police, firefighters: exposure to communicable

diseases; MVIs; workplace violence and aggression; traumatic events (PTSD);

• Paramedics: high rate of MSDs

High Hazard Jobs/Occupations – Municipal Sector

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Register at: http://store.pshsa.ca/Category/431_1/Priority_Hazards_for_Health_Com munity_Care.aspx

Priority Hazards Webinar

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WEBINAR DATE Workplace Bullying and Domestic Violence (3 hours) February 13, 2013 Reporting Requirements under the OHS Act (1 hour) February 25, 2013 Community Care: A Tool to Reduce Workplace Hazards (1.5 hours) February 27, 2013 Small Business: Your Responsibilities for Health and Safety (2 hours) March 4, 2013 Roles and Responsibilities under the OHS Act (2 hours) March 11, 2013

• Topics include:

– A Participatory Approach to MSD Prevention – Client Handling – Manual Material Handling – A Participatory Approach to Slip/Trip/Fall Prevention – Infection Prevention & Control – Taking Assertive Action: Complying with Bill 168

• For more info and to register, click on the “training by

month” links below:

• http://store.pshsa.ca/Category/431_0/Priority_Hazards_f
• r_Health_Community_Care.aspx

MoHLTC Funded Training Sessions

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Register for Basic and Sector Specific training at: http://www.healthandsafetyontario.ca/PSHSA/Training /JHSC-Certification-Programs---Basic-and-Workplace- .aspx Other regional sessions: http://store.pshsa.ca/Category/261_1/Upcoming_Train ing_By_Sector.aspx

PSHSA Training

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The following are links to the new Ministry of Labour video

• Client Handling

http://www.labour.gov.on.ca/english/gallery/v_clientha ndling_hs.php

• Traffic Control Safety – Road Construction

http://www.youtube.com/watch?v=kXFTgDyUjrg&list= UU7GX0LGCLbz1uzCPaU7TBqw

MoL Videos available for download

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• Electronic tools to assist with assessing and planning

your workplace violence prevention program are available for download http://www.healthandsafetyontario.ca/PSHSA/Produ cts.aspx

• Community Care Sector – English
• Acute Care Sector – English
• Long-Term Care Sector - English
• Any Sector - English

Free e-tool for Workplace Violence

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• Ontario Community Support Association (OCSA)

– Me & U-First! Training Modules for PSW’s

• Provides an introduction to understanding

responsive behaviours. (also available in French)

• http://u-first.ca/u-first-curriculum/me-u-first-

modules-english/

U-First Training Modules

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• The EnAbling Change Program is an initiative of the Accessibility

Directorate of Ontario (ADO) that provides financial support and expertise to organizations to educate an industry or sector across the province on its obligations under the Accessibility for Ontarians with Disabilities Act (AODA).

• The program funds a limited number of large-scale projects that

have an impact across the province. It also funds projects to develop innovative approaches that increase accessibility awareness and promote Ontario as a world leader in accessibility.

• A goal of this program is to increase access and awareness of

healthy living, leisure and recreation opportunities for people with

• disabilities. For more info click on:
• www.mcss.gov.on.ca/en/mcss/programs/accessibility/partnerships/

EnablingChange/index.aspx

Launch of the 2013–14 EnAbling Change Program

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• February 24-26 - Rural Ontario Municipal

Association/Ontario Good Roads Association joint conference Toronto ON. http://www.ogra.org.

• April 17-19 - Ontario Municipal Human Resources

Association spring workshop Kingston ON. http://www.omhra.ca

• May 1-3 - Ontario Small Urban Municipalities

conference and trade show in New Tecumseth ON. Contact http://www.osum.ca.

Upcoming Conferences

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• April 7 – 9, OLTCA/ORCA – Together we Care, Toronto
• April 29 – OANHASS Annual Meeting and

Convention, Toronto

• April 30 – May 5 - Partners in Prevention Health and

Safety Conference and Trade Show, Mississauga

• May 1 – 3, OSUM Conference & Trade Show -

Municipal Leaders Summit , Nattawasaga Inn and Resort

Upcoming Conferences

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• Effective January 1, 2013 WSIB mandatory coverage

required for independent operators, sole proprietors, partners and executive officers in the construction industry.

• These persons are deemed workers under the WSIA.
• Ensure clearance certificates for all contractors

WSIB Coverage for Construction Workers

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• Workwell program still operating under WSIB
• Discontinue audits however will be doing risk

assessment

• No second audits
• Surcharge temporarily suspended
• Maximum period of 6 months to complete risk

management assessment

• Risk assessment based on significant hazards

Changes to Workwell

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• Resources for building a psychological health and safety framework
• Follows Plan-Do-Check-Act management system
• Includes:

– sample implementation models, – implementation scenarios for small and large organizations , – sample audit tool – Related standards and reference documents

• Free download available for 5 year period:

http://shop.csa.ca/en/canada/occupational-health-and-safety- management/cancsa-z1003-13bnq-9700- 8032013/invt/z10032013/?utm_source=redirect&utm_medium=va nity&utm_content=folder&utm_campaign=z1003

Psychological Health and Safety in the Workplace Standard Released

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• Meeting Requirements
• Safety Group Due Dates
• Navigating the members only page

Safety Group Requirements & Website Information

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Questions? Concerns? Comments?

Networking

• From the title of this section – NETWORK!!

– Make connections with similar firms – Learn from those that have participated in previous years – Beg, borrow (politely) steal information and strategies that have worked in other workplaces

• Respond to member request emails

– SHARE AND SHARE ALIKE!!

How to Make Your Safety Group Program a Success

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WHO ARE WE?

Icebreaker

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• START NOW!!

– Complete workplace assessment – Select your 5 elements for 2013

• (Common element – Worker Wellbeing, RTW and 3 others)

– Develop your Action Plan

• Current state, 2013 objectives, assign responsibility and target

completion date

– Keep element objectives S.M.A.R.T.

• Specific – Measurable – Attainable – Realistic – Timely

PSHSA Suggestions

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• Set up Evidence Binder

– SG Program is all about DOCUMENTATION!! – Copy of Employer Guidelines 4th Ed – Table of Contents – 5 tabs and 5 sub-dividers for each Safety Group step – Reporting forms and due dates – Networking contact information – PSHSA Consultant contact information

PSHSA Suggestions

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• Attend all four networking meetings (minimum 3)
• Same person attend all networking meetings
• Invite Senior Management Representative or

JHSC/HS Rep to networking meeting (in-person or webinar)

• Accept visit from PSHSA Consultant during program

year

• If you need help, ASK and don’t delay!!
• Focus on current elements but don’t forget

MAINTENANCE!!

PSHSA Suggestions

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• What do you wish you had known when you began

1st year in Safety Groups?

• What tips can you offer others to help them be

successful?

• What strategies worked in your workplace?

Open Forum

• Start by referring to the element requirement chart

in the Employer Guidelines 4th ed. (p22-50) OR 2013 Advantage Program Requirements

• Begin with legal compliance (Acts, Regulations,

Codes) but exceed this minimum where possible (Standards, Guidelines, Best Practices)

• Outlines clear expectations

Setting Standards

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• Consistent formatting

– Title block, company logo – Created/Reviewed/Revised dates – Sign off by Senior Management

• Answer the 5 W’s and How

– Purpose – Scope

• Definitions, abbreviations, terms specific to your workplace

– Procedures – Roles and Responsibilities

Policy Development - Headings

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• Outline the remaining Safety Group steps

– Step 2 Communication

• Posting on H&S board, newsletter, company intranet

– Step 3 Training

• Classroom, in-service, online, 3rd party provider

– Step 4 Evaluation

• Quantitative and qualitative measures
• Observations, interviews, surveys

– Step 5 Acknowledge Success and Make Improvements

• Thank those that contributed or participated
• Based on evaluation results, make improvements or set the bar

higher

Policy Development - Headings

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PSHSA Safety Group - Program Guidelines: (1-5 year Members)

• Must complete these requirements*:
• Attend at least 3 meetings
• Complete Workplace assessment
• Complete Action Plan and year-end reports
• Implement 5 steps for 5 elements- (Minimum –

implement 5 steps for 3 elements) *failure to complete these results in automatic withdrawal from the group

…continued

Firm Commitment

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• Complete all SG requirements

– Document activities – Implement the elements to all branches, locations, and rate groups under the registered account number – Accept a visit from PSHSA consultant – If selected participate in validation audit (10% of firms) – Participate in sharing of group rebate

Sponsor has right to take action if firm is not meeting program commitments

Firm Commitment

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Review the Employer Guideline

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• Start of Year 1 - Workplace Assessment- Template is on

Safety Group Members only page - SG Resources tab

• This self-assessment will help to identify strengths &

weaknesses of your H&S programs

• 4 categories:

A. Leadership B. Organization C. Recognition & Assessment

• D. Controls / Return to Work (RTW)

…continued

Choosing Your Elements

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• Record of elements worked on in 5 years - you may

not repeat elements!

• Keep this record in binder for completion and follow-

up

 Select elements that are achievable and will have an impact on your health and safety performance

Choosing Your Elements

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Available from Members-only section of PSHSA Safety Group website

• Common element B.4 Worker Wellbeing (pg 29) was

selected by the SG members

• Choose 1 Leadership Element (pg 22- 25)
• Choose 1 Organization or Hazard Recognition &

Assessment element (pg 26- 36; *NOTE common element is in this category)

• Choose 1 RTW element (page 48-50)
• Choose 2 additional elements from any category

– A. Leadership (pg 22-25) – B. Organization (26-29) – C. Hazard Recognition and Assessment (pg 30-36) – D. Control Activities (pg 36-47)

Choosing Your Elements

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 Members must select one of five RTW elements: See Pages 48-50 RTW Self-Assessment

• WSIB RTW Self-Assessment Guide completes a gap analysis of RTW

program and develops a RTW action plan. RTW Program Development

• Policy, procedure, roles and responsibilities, RTW Plans, forms, and letters

Physical Demands Information

• A procedure of how information is collected on a form identifying the
• verall physical demands of a job and breaks down the job into duties with

risk identification RTW Case Management

• Procedure of contact with injured worker, return to work meetings to

identify suitable work, and reporting requirements. RTW Performance Tracking

• Defined performance indicators to measure program outcomes

Return To Work

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• Request approval from WSIB SG consultant
• Element must be health and safety related, e.g. SEMS
• Element is not a sub-part of other program elements,

e.g. MSDS

• Indicate how element refers to specific hazard in the

workplace

• Provide an outline on implementing the 5-step

model

• Complete the form in the employer guideline

“Other” Element Request

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Written Standard Communication Training Evaluation Acknowledge Success & Make Improvements

5-Steps to Managing Health & Safety

1 2 3 4 5

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• 1. Written Standard (pg 11-12)
• 2. Communication (pg 13-14)
• 3. Training (pg 14-15)

(MUST be completed in the program year January-December 31)

• 4. Evaluation (pg 16-17)
• 5. Make Improvements & Acknowledge Success (pg 18)

(completed preferably in the program year January-December 31 but absolute deadline is end of Q1 of the following year)

5-Steps to Managing Health & Safety

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• The SG Program Elements List (pages 22–50) outlines the

minimum requirements. We encourage firms when and if possible to exceed the minimum requirements by incorporating best practices and improving workplace safety culture.

• Each Element includes Resources to assist in the development
• f the standards. They are for reference only.
• The Elements list will be used in the Safety Group Validation

Audit Process. Firms will be measured against the specified criteria.

Element Criteria

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D O C U M E N T A T I O N ! !

• Complete/update workplace self assessment
• Complete year-end achievement report:

– Have documentation available

• Firms in Years 2 – 5, complete maintenance report

for elements of previous years

Year-End Documentation

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• 10% of each safety group are randomly selected to

verify the Year-end reports

• On-site audit by a WSIB Safety Groups Consultant
• Evidence based audit of the 5-Step Management

system

• Methodology includes:

– Documentation review – Interviews (management and workers) – Observation of the workplace

Validation Audit Process

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Safety Group Program Timeline

Dec /Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec

SG Application Workplace Assessment

Action Plan Progress Report #1 Progress Report #2 Year-End Reports

Workplace Re-assessment

Implement Action Plan using “5-Steps to Managing H&S Model” Attend Networking Meetings Jan – Apr – Sept – Nov (minimum 3 required)

SG Re- Application Next Year WSIB Audits to verify Year-end reports Next Year Rebate

• PSHSA Safety Group Website:

www.pshsa.ca

• Program forms, reports
• Meeting dates, locations
• Agenda, presentation materials
• Contact Information
• Member list, steering committee

Resources/Materials

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YOUR FIRM’s NAME HERE

• To contact a specific SG member, use the contact list
• n the website
• To ask a question to all members in the SG, send an

e-mail to safetygroup@pshsa.ca

• When you receive a question to the SG please

respond to the original sender of the e-mail if you can provide assistance

Contacting SG members

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Action Plan

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Action Plan continued

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Worker Wellbeing - 2013 Common Element

Worker Wellbeing–SG Employer Guidelines (Page 29)

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Step 1- Written Standard

– Promote health and safety as an organizational culture – Consider worker wellbeing and health when establishing the standard Wellness initiatives can be: – Mental Health – EAPs – Personal Health and Safety – Recreational Health and Safety – Off-the-job Health and Safety – Immunizations – Other

*Organizations can select one specific wellness initiative as a scope for the Worker Wellbeing

Standard or develop a complete wellness program with all applicable components

…continued

Worker Wellbeing – The Five Steps

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• Step 2 – Communication

– Documented method, type and date

• Step 3 – Training

– Documented method, type and date

• Step 4 – Evaluation

– Documented method, type and date

• Step 5 – Acknowledge Success/Make Improvements

– Documented method, type and date

Worker Wellbeing – The Five Steps

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• How will you initiate or strengthen Worker Wellbeing

in your organization??

2013 Common Element – Worker Wellbeing

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• The Healthy Work Environment (HWE) Resource Portal – A partnership of

Public Services Health & Safety Association (PSHSA) and HealthForceOntario (HFO)

• Resource Room

– Research & Publications – Organizations & Initiatives – Free Downloads – Indicators Projects

http://www.healthyworkenvironments.ca/Home.htm

Worker Wellbeing-Resources

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Worker Wellbeing - Resources

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• The Mental Health Commission of Canada (MHCC) has

launched Psychological Health & Safety: An Action Guide for Employers to help employers protect the mental health of employees.

• This guide provides employers with steps and 24 actions

to develop a more psychologically healthy workplace.

• Not all actions must be completed. Employers can

choose which actions to implement.

• http://www.mentalhealthcommission.ca/english/pages/default.asp

x

• Safety Group Meeting 2 (Webinar), April 24

– Presentation on Worker Wellbeing - Canadian Standards Association lead on Psychological Health and Safety in the Workplace Standard

Worker Wellbeing

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Questions? Concerns? Comments?

• April 24, 2013 – Webinar
• Auditor Training:

– April 24, 2013 – Webinar 1:00pm (free)

• All First Year Advantage Members (mandatory)
• All Returning Advantage Members (optional)
• All Year 1-5 Members completing Health & Safety Management

Review (element A.6)

• http://store.pshsa.ca/ProductInfo/WWSGA0EVARD2413.aspx

Next Meeting