weather A Presentation of two halves 1. Very brief summary about - - PowerPoint PPT Presentation

Transformation: Efficiency.......and weather

• 1. Very brief summary about Gaist
• 2. Making Service reductions? Or just day to

day efficiencies?

• 3. Cabinet Office/DfT Research on Local

Highways

• 4. Technology the common theme

A Presentation of two halves

• Work with over 25% Highway Authorities (County

Councils & Smaller authority asset surveying/support)

• Technology & Innovation support to:

– University based (York & Lancaster) – Government Departments including; MOD, DCLG, Cabinet Office, DfT – Councils including; Cumbria (Resilience & new tech) etc

• Work with major contractors such as Tarmac and KIER
• Data support (and data integrity analysis) including using

blended data sources (Open, Scanner etc)

Gaist – not who you think we are?

Where can service reductions be made?

• 1. Procurement

particularly competitive dialogue

• 2. Collaboration (but with

a health warning)

• 3. Low hanging fruit and

being challenging

• No magic bullet
• Many authorities doing great things
• Important to remember history & where a service has

come from (cherry pick right efficiencies)

• Consistently asking questions and challenging status

quo

• Take a leaf out of Health Service Transformation

– Arrogance biggest block to innovation, efficiency & change

Reduction in service?

• Fundamental Service Analysis

– Does require being brave! – Does require not knowing the answers – Does require process mapping accepted norms!

• APSE are an important resource
• Looking at technology differently
• Relationships with elected members

Biggest area of efficiencies you can effect

Research into isolated communities

Paula Claytonsmith, Director Strategy Steve Berry, Head of Local Roads, Innovation, Resilience, Light Rail & Cableways,DfT

UK Weather always unpredictable?

UK Weather always unpredictable?

UK Weather always unpredictable?

Past and Present

Times are changing and what about

• ur Highways?

• Asked by Sir Oliver Letwin to undertake a range of

flooding scenarios on English Highways

• Using Algorithm problem solving we looked at:

– Isolated Communities across England (not ‘isolated’ to northern authorities) – 1:30, 1:1000 (Depth 1ft/2ft) – Road/River intersections – Vulnerable assets analysis

National Flood Resilience Review

• Initial data using EA highlighted scenario challenges

– Responsible use of Data, unintended consequences – Property blight

• Met with LGA and discussed approach
• Currently reviewing best way for councils to input

e.g Bridges/Culverts

• DfT considering additional ways to support in

extreme events

Post National Flood Resilience Review

Weather - Temperature

Increased Snowfall

Rainfall peaks and troughs

BUT......

• Society is changing
• Public finance is changing
• Expectations of Councils & Government is

changing with each extreme event

• Social Media & instant media has challenged

the impact people see

Are we winter ready?

• Technology (& social media) can be as much your

friend as it can be your master

• Technology is no longer expensive but you can

make it expensive.......unintentionally

• Incremental Innovation goes hand in hand with

service transformation

• Don’t forget your users, Elected Members & staff

Technology binds my points

Thankyou Contact details: Paula.Claytonsmith@gaist.co.uk

Service Overview - Slough Borough Council

APSE Performance Networks Best Performer - Roads, Highways and Winter Maintenance 2015

Slough became a member of APSE in 2012 Awarded Best Performer in Roads, Highways and Winter Maintenance for year 17 (2014-15) Highways Engineering is a division within the Regeneration, Housing and Resources Directorate, and are responsible primarily for keeping the highway network safe and unobstructed for all highway users. Our vision statement is: “To provide a safe well maintained highway minimising congestion delivered in the most efficient way adopting continual improvement and best practice principles to best serve the residents, business and visitors of Slough”

APSE performance networks

About Slough

APSE performance networks

About Slough’s network

65

APSE performance networks

APSE performance networks

Approach to highway maintenance – Inspection regime

Slough is split into 3 areas – East, West and Central Each road in Slough is inspected at least twice a year Network is split into 3 categories Cat 1, 2 and 3 – 1 most heavily used and 3 least heavily used Cat 1 are inspected monthly – walked twice a year and driven ten times Cat 2 – walked twice a year and driven twice Cat 3 – walked twice a year All shopping areas are walked once a month High Street is walked weekly

APSE performance networks

Approach to highway maintenance – Condition surveys

Slough carry out the following annual condition surveys CARRIAGEWAY SCANNER – machine survey – 100% of the A, B and C road network surveyed annually SCRIM – machine survey – 100% of A, B, C and D roads surveyed annually CVI – manual survey – 100% of D and U roads surveyed annually FOOTWAY FNS – manual survey -

• f the network surveyed each year

We wanted a way to benchmark our performance against other similar authorities It would give us an indication of whether our overall service delivery was getting better or worse We wanted to know which areas we were strong in and which areas required work It would help us identify areas where we should attempt to get more funding

APSE performance networks

Why we joined APSE

As part

• f

the governments drive towards promoting greater efficiency in the provision of local government services, authorities are being encouraged to implement better asset management. One of the ways Slough has done this is by compiling Highway Asset Management Policy and Strategy documents (HAMP and HAMS). These documents have now been formally adopted by cabinet. The documents provide us with a framework we can refer to, to ensure that our work is done according to good asset management principles.

APSE performance networks

Highway Asset Management Policy and Strategy

SURVEYS WORKS January Commission condition surveys Engineers produce a priority list March Programme produced by resurfacing contractor May Works planned and organised June Works carried out on site July Surveys completed on site First phase of programme complete October Survey data received November Process survey data December Produce survey plots

APSE performance networks

Programme of works

We process the raw condition data from the surveys and produce the plots ourselves using our UKPMS

APSE performance networks

Condition surveys

APSE performance networks

Condition surveys

APSE performance networks

Condition surveys

APSE performance networks

Recent innovations

• Slough made the transition to an electronic inspection record to

ensure ease of data recollection and reporting, accuracy of data and ease of assess.

• Previously Slough used 3 priority levels when issuing a works
• rder. We recently moved to 2.
• This simplified system has greatly improved value for money, for

both the Council and our term maintenance contractor.

APSE performance networks

Summary of key indicators

Condition of principal roads Condition of all non principal roads Condition of unclassified roads Number of category one defects per km of maintained road PI 02b PI 02c PI 02g PI 28 SCANNER SCANNER CVI 2012-13 6% Q4 14% Q3 6% 0.34 Q3 2013-14 9% Q4 9% Q2 6% Q1 0.31 Q2 2014-15 2% Q1 2% Q1 4% Q1 0.17 Q2

0% 2% 4% 6% 8% 10% 12% 14% 2012-13 2013-14 2014-15 PI 02b PI 02c PI 02g

APSE performance networks

Winners!!!

Total number of indicators – 38 First in service - 11 out of 38 - 29% Top Quartile achieved - 21 out of 38 - 55%

INSPECTIONS/ REPAIRS - On top of ad-hoc maintenance ROAD CONDITION - Road network is in good condition (all categories) INSURANCE CLAIMS - Network is in a safe state versus money being spent on it BRIDGES – No bridges failing European standards WINTER MAINTENANCE – High percentage of network treated MISC – Good standard of customer service and low employee absence

APSE performance networks

Analysis of 2014-15 performance

APSE performance networks

Post 2014-15

• Pressures to reduce budgets whilst maintaining the standard of service
• £1.2m saved throughout 2015-16 primarily through cuts in service budgets
• No major changes in Highways structure from 2014-15 to 2015-16
• Planned to merge with Transport by start of 2016-17 FY
• What was the effect on our performance as measured by APSE following these

changes?

APSE performance networks

Projected performance in 2015-16

INSPECTIONS/ REPAIRS – Performance still good BRIDGES – only drop is in Principal Inspections done on time – this is due to Third Party issues out

• f our control

WINTER MAINTENANCE - Performance still good MISC - Performance still good INSURANCE CLAIMS – Slight increase in number of claims on the footway that were settled ROAD CONDITION Slightly worse A road condition – possibly due to cut in maintenance budgets. Unclassified roads significantly worse. We have raised this with our survey contractor and will be auditing the survey data.

APSE performance networks

Projected performance in 2015-16

HOW DID WE PERFORM ON INDICATORS WHERE WE DID BADLY LAST TIME?

PRO-ACTIVE MAINTENANCE – we are still spending too much on reactive and not enough on planned KM INSPECTED PER SAFETY INSPECTOR – seems to be an issue possibly with how other authorities are reporting their figures – in the process of querying this BRIDGE CONDITION – in the process of getting Capital funding from the DfT for an ‘Invest to save’ project PERCENTAGE OF FW’S TREATED – consistently only treat a small percentage of footway – due to budget constraints

APSE performance networks

2016-17 and beyond

• Highways and Transport Teams successfully merged
• Rationalisation of management structure
• £1m saved in first 6 months of 2016-17 from cuts in posts and

service budgets

• Further budget cuts still needed

APSE performance networks

2016-17 and beyond

LED project

• We put together a joint bid for the DfT Challenge Fund (1st

Tranche) late Dec 2014/ early Jan 2015

• Received the grant approval Feb 2015
• Slough is the lead authority for this collaborative project. Our

partner authorities are Wokingham and Reading Borough Councils.

APSE performance networks

2016-17 and beyond

LED project

Began project in April 2016 – to be completed by March 2018

• Installing 1,500+ new columns 12,000+ new lanterns, energy savings and a new CMS by 2018
• Partnership working - managing decision making between three authorities
• Main benefits will be a reduction in energy costs via the new lanterns and maintenance costs via the CMS
• What have we learnt and what are the next steps?

As the project is only in its initial stage we have only encountered a minor admin issue with regards to Inter Borough cross charging

APSE performance networks

2016-17 and beyond

DfT Challenge Fund bid for Capital structural works Tranche 2

• We anticipate that the bid will be made in Jan 2017 – a joint bid

with other Berkshire authorities

• Total number of bridges / structures owned or maintained by

Slough - 65 (53 bridges and 12 gateway signs)

APSE performance networks

Future performance

• Due to our successful Street Lighting LED bid we have

managed to do a bulk overhaul of the entire inventory. This will lead to significant cost savings in the medium to long term at minimal cost to us.

• If we are successful in the Tranche 2 Structures bid we

will be able to follow a similar strategy for them.

APSE performance networks

Future performance

• Our

main

• bjective

is to move towards a pro-active approach to maintenance.

• We aim to do this by introducing Lifecycle Planning mechanisms.
• We

have adopted Highway Asset Management Policy and Strategy documents (HAMP and HAMS) as part of our organisational culture as mentioned before – we now need to focus on their implementation.

• This will be part of the process which includes revising our maintenance

policy based on the new guidance document ‘Well-managed Highway Infrastructure’.

APSE performance networks End of presentation Questions?

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UP FOR THE CHALLENGE Highway Maintenance to Boost the Economy

Jon Munslow South Gloucestershire Council

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Our successful bids What we did How we did it Why we did what we did What we learned

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Links Avonmouth Port and Severnside Enterprise Zone to The M48, M49, M4 and M5. Serves rural communities. Highways England diversion route A403 Joint bid with Bristol City £15.4 million

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Major commuter and business route. Serves two Enterprise Zones. 52000 vehicles per day. Links north and east Bristol to the motorway network.

Highways England diversion route

A4174 Ring Road £15.5 million

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Nearly didn’t do it. – Too much effort? We are too small? Thought about our investor – It is DfT’s money. Used Project Management – Bidding is a project. Identified where we would need help and sought it. Invested in our bid – put our own money at risk.

Do it like you mean it

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Set up a project and team Read;

• How the DfT assesses the business case for major

investments.

• Transport Analysis Guidance – WebTAG
• Recent successful Major Transport Bids.

The Bid Project

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Asset Modelling Life Cycle Planning Economic Modelling Added Benefits Delivery Modelling Added Opportunities Optimised the Benefits to be achieved.

The Bid Project

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Be careful what you bid for! Put the effort in Teamwork is key Use your opportunities Outcomes for the Customer and Economy

What we Learned

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Thank You

https://www.southglos.gov.uk/transport-and- streets/challenge-fund/ challengefund@southglos.gov.uk Jon Munslow South Gloucestershire Council

LED Street Lighting Costs, Benefits and Contracts

Mark Darlow-Joy Highways Contract Manager

LED Street Lighting Costs and Benefits

• LED installation in Street Lighting in

Gloucestershire

• Developing a business case for installation
• Delivering in partnership with contractors
• Challenges overcome and outcomes achieved

How we got here……..

• c60,000 street lights – costing £2m per year to keep lit
• Electricity costs expected to rise, 57% of service spend and

requiring annual growth bids

• Energy efficiency projects – dimming, part night lighting (gone

about as far as we could go)

• 53% of CO2 footprint (excl schools)
• Carbon reduction target, 60% by 2020/21 – not achievable without

significant change in street lighting

LED Technology

• Mainstream solution
• Up to 50% energy saving, can then be dimmed
• 70% reduction in maintenance cost, fewer faults
• Better light quality – whiter so easier to see
• Less light pollution – better focussed
• Lighting for residential areas relatively mature
• Traffic routes need brighter lighting – more

expensive but also more energy efficient, cost still likely to fall as matures

Before After

Example of LED Scheme

• 2

4 6 8 10 12 14 £ Millions

Street Lighting Budget Requirements including Energy from Waste

• traffic routes last, 60% GCC Funded, 70% dimming with CMS

Street Lighting Budget (energy, maintenance, CRC) Business as Usual, no LED @ market energy rate Business as Usual, no LED @ Energy from Waste facility energy rate LED with CMS - Glos-wide 60% GCC funding and 75% CMS coverage

MTC2 £1.7m cost avoidance, MTC2 Cashable saving Initial investment repaid

Driver replacement

Cost avoidance Cashable savings (after investment repaid)

• 5

10 15 20 25 30

Financial Year Start

Actual Emissions Predicted Business as Usual Emissions Target Emissions Emissions in Carbon Management Plan (Street Lighting Business as usual) LED no CMS, 50% dimming LED with 75% CMS, 50% Traffic Routes & 70% Residential

CO2 (thousand tonnes)

Carbon progress against 60% reduction target

• n 2006/07 baseline

Funding

• GCC Salix Fund

£1.5m

• National Seels (Salix)Fund

£4.67m

• DfT Challenge Fund £5.04m
• GCC Capital Receipts £2.51m
• Total £13.72m

Contract Process

• Used restricted EU tender process
• Tender process administered using South

West council’s “Pro-Contract” software

• Further to OJEU notice, Eleven companies

expressed interest and submitted a pre- qualification questionnaire (PQQ)

• Five companies invited to submit Tender bids

which were evaluated for whole life cost (70%) and quality (30%)

Contact Type

• Contract is based on HMEP, NEC 3 term

maintenance conditions of contract and is for up to 12 years

• Contract has 2 main elements;

– Core Investment

• Replacement of 54,325 Luminaires with LED light source)
• Replacement of 4,700 concrete columns

– Term Maintenance

• Includes reactive repairs
• Annual routine cyclic programme
• Attendance of emergencies

Phased Implementation

• The start of the contract was phased to provide

energy savings earlier and a smooth transition of service delivery.

• This was achieved by completing ‘Year 1’ of LED

replacement through the new contractor Skanska and continuing with our contract for maintenance through our incumbent contractor SSE

• In April 2016 Skanska became responsible for all

Core Investment, Customer Care & Term Maintenance

Guarantees

• The contract includes for

– 12 year warranty on all materials and labour for the LED Luminaires and Central Management System (CMS)

• Various other guarantee periods exist for

material items (for example LED Bollard gear trays - 5 years, Traffic Bollard shells - 2 years)

• 12 month guarantee for all other works

Key Performance Indicators (KPI)

• There are 17 KPI’s within the contract
• These monitor performance for all key work areas

including

– Energy Reduction – Concrete Column Replacement programme – Street Lighting units working as planned – Response time to reactive repairs – Customer satisfaction with service

• Each KPI is monitored monthly and any areas of non-

performance are addressed through the provision of service points and liquidated damages

Working Together

• Gloucestershire County Council and Skanska

are co-located in County Hall

• This aides communication, transfer of

information and problem solving

• We are working together on a variety of work

types, examples include;

– Night Time Inspections – Audits of completed work – Annual Works Programme