Regional Service Through Unity… Meeting our Region’s Needs Today and Tomorrow WATER COMMITTEE MEETING May 30, 2019
Agenda AGENDA Opening Remarks A. Executive Director/Committee Champion Status Report concerning legislation and regulatory matters, budgets, current projects and ongoing programs of the District including the Regional Water System, Watershed Protection, and Water Conservation 2
Agenda AGENDA Action Items A. Consider approval of Water Committee meeting minutes – March 28, 2019 B. Consider approval of Water Committee meeting minutes – April 11, 2019 Recommend approval of Water Committee meeting minutes 3
AGENDA Action Items C. TABLED ITEM: Consider recommendation on authorizing execution of engineering services agreement with Hazen and Sawyer, Inc., for the Wylie Water Treatment Plant II Ferric Sulfate Storage and Feed Facility Improvements 4
RECOMMENDATION Recommend not taking this item to the Board. 5
AGENDA Action Items D. Consider recommendation on authorizing Amendment No. 13 to the Construction Manager At-Risk (CMAR) Agreement with Archer Western Construction, LLC, on Project No. 101-0344- 13, Bois d’Arc Lake Dam and Intake Structure, establishing a partial guaranteed maximum price (GMP) of $44,687,897.67 for construction of the terminal storage reservoir and allocate additional funding in that amount; establishing the final GMP for the entire CMAR 1 project scope in the amount of $216,714,595.64; set the CMAR’s substantial completion deadline to December 15, 2020 and set the final completion deadline to May 30, 2021; and set liquidated damages to $4,000 per day from substantial completion and $2,500 per day from final completion (Please refer to Administrative Memorandum No. 5414) 6
BDL CMAR 1 AMENDMENT NO. 13 – TSR AT LEONARD WTP Background: • Construct a 210 MG earthen embankment terminal storage reservoir (TSR) at the Leonard Water Treatment Plant (Leonard WTP) site. • Future planned expansion to have an ultimate storage capacity of 420 MG on site 7
BDL CMAR 1 Amendment no. 13 – TSR at Leonard WTP TSR at Leonard WTP 8
BDL CMAR 1 Amendment no. 13 – TSR at Leonard WTP
BDL CMAR 1 AMENDMENT NO. 13 – TSR AT LEONARD WTP Scope of Work: • CMAR to award contracts for: • Construction of embankment, liner, 3,000 LF of 90-inch pipeline, and appurtenances; • Construction of electrical and instrumentation equipment; • Quality control for materials testing; and, • Installation of two mixers in the TSR • Total estimated cost for Partial GMP included in this Amendment No. 13 is $44,687,897.67 10
BDL CMAR 1 AMENDMENT NO. 13 – TSR AT LEONARD WTP WP No. 1 – Embankment, liner and pipeline 40 Points 60 Points Company Total Base Bid $ From Low Technical Price Total Points Component Component Thalle $ 36,443,564.60 $ 580,610.60 32.37 59.04 91.41 Flatiron $ 35,862,954.00 $ - 22.97 60 82.97 Oscar Renda $ 37,676,300.00 $ 1,813,346.00 25.36 57.11 82.47 RE Monks $ 47,597,494.00 $ 11,734,540.00 34.92 45.21 80.13 Phillips and Jordan $ 51,962,110.00 $ 16,099,156.00 29.93 41.41 71.34 WP No. 2 – Electrical and instrumentation 40 Points 60 Points Company Total Base Bid $ From Low Technical Price Total Points Component Component ACME $ 2,094,213.00 $ - 34.05 60 94.05 FSG $ 2,257,500.00 $ 163,287.00 37.28 55.66 92.94 11
BDL CMAR 1 AMENDMENT NO. 13 – TSR AT LEONARD WTP WP No. 3 – Construction material testing 40 Points 60 Points Total Company Total Base Bid $ From Low Technical Price Points Component Component PSI $ 335,052.80 $ 41,052.80 34.71 52.65 87.36 MEG $ 294,000.00 $ - 24.08 60 84.08 AGG $ 385,448.00 $ 91,448.00 34.67 45.76 80.43 Alpha $ 427,790.00 $ 133,790.00 34.62 41.24 75.86 TSI $ 389,812.00 $ 95,812.00 30.47 45.25 75.72 12
BDL CMAR 1 AMENDMENT NO. 13 – TSR AT LEONARD WTP CMAR 1 Amendment No. 13 PRICE TSR Partial GMP Construction Cost $39,105,234.40 General Conditions $2,659,155.94 Construction Services Fee $2,088,219.52 Contingency $835,287.81 Total Board Approval - Ad Memo $44,687,897.67 13
BDL CMAR 1 AMENDMENT NO. 13 - TSR AND FINAL GMP FOR DAM AND INTAKE STRUCTURE TOTAL MAXIMUM CONTRACT PRICE SUMMARY The total maximum contract price includes a summary of all construction costs, which is the sum of all construction work (including materials), applicable pre-negotiated preconstruction and procurement services fee, general conditions, contingency, and CMAR construction services fee. CMAR 1 Contract Price Summary Description Status Lump Sum Cost Preconstruction Services Fee Board Approved $990,467.00 Amendment No. 1- Additional Preconstruction Services for Dam and Intake Structure Board Approved $142,000.00 Amendment No. 2- Preconstruction services for Impoundment Clearing and Leonard Terminal Reservoir Board Approved $406,239.00 Amendment No. 3 No Additional Funding Requested $0.00 Contract Modifications Amendment No. 4 Board Approved $517,207.00 Procurement Services for Dam, Intake Structure and Leonard Terminal Reservoir (Increase) Amendment No. 5 Partial GMP for Fannin County Road (CR) 2715 Improvements Board Approved $2,806,130.36 Amendment No. 6 Board Approved $1,216,437.43 Partial GMP for Dam Site Clearing Amendment No. 7 No Additional Funding Requested $0.00 Modify provisions in the Agreement and General Conditions to comply with Texas Water Development Board (TWDB) requirements Amendment No. 8 Board Approved $166,106,551.35 GMP (Dam, Intake Tower and Reservoir Clearing) less previously authorized Partial GMPs (includes work packages 1 and 9) and preconstruction services credit (unused services) Amendment No. 9 Advance to CMAR the lump sum of the anticipated General Conditions to cover costs associated with CMAR’s initial project mobilization, procuring payment and performance bonds No Additional Funding Requested $0.00 (the Mobilization Advance of $2,952,060.45) Amendment No.10 (Change Order No.1 for Dam, Intake Tower and Reservoir Clearing)-Additional Clearing due to recently acquired lands now available for clearing, remove work that Board Approved $1,991,209.08 will be addressed by the mitigation full service provider and remobilization cost necessary to remobilize the clearing subcontractor once the remaining lands are acquired Amendment No.11 (Change Order No. 2)- Removal of Deleted Work from CMAR’s Work resulting in a net reduction to the total estimated Cost of Work on the Dam and Reservoir Board Approved $(93,630.25) Clearing Project Amendment No.12 –Change order for a 58-day time extension due for the September 21, 2018 flood event Board approved $0.00 Amendment No.13 – Partial GMP for construction work of the Leonard WTP Terminal Storage Reservoir Current Request $44,687,897.67 CMAR 1 FINAL GMP FOR THE ENTIRE CMAR 1 PROJECT SCOPE $216,714,595.64 CMAR 1 Final Maximum Contract Price - Includes all Preconstruction and Procurement Fees $218,770,508.64 CMAR 1 Estimated Contract Price Included in the $1.6B Program Summary $201,162,442.00 14
BDL CMAR 1 AMENDMENT NO. 13 – TSR AT LEONARD WTP Increase in cost justification: The Partial GMP of $44,687,897.67 included in this administrative memorandum compares to an estimated cost of $31,300,000.00 included in the Program Cost. Increased costs were incurred due to: • Transfer of 3,000 linear feet of 90-inch pipe from the raw water pipeline • Increased depth to allow future transfer of Texoma raw water via gravity • Raising of the embankment for better control of overflow • Increased excavation in rock 15
RECOMMENDATION 16
AGENDA Action Items E. Consider recommendation on authorizing execution of a post- termination, final payment, and release agreement and authorization to issue final payment to Ratcliff Constructors, LP, in the final payment amount of $181,974.95 and ($9,795,025.05) credit for termination of contract, on Project No. 101-0352-14, Wylie Water Treatment Plant Water System Operations Center (Please refer to Administrative Memorandum No. 5416) 17
WATER SYSTEM OPERATIONS CENTER • Initial construction contract awarded to Ratcliff in May 2018 • Construction delayed due to unanticipated permitting and zoning complications; extreme detrimental impact to the Contractor • By contract, Contractor can terminate and seek recovery for legitimate costs incurred: • Ratcliff labor costs for: • Development of shop drawings (rounded) $56,742 • Project management and $72,722 supervision • Structural steel from Russellville $52,511 • Total $181,974.95 18
WATER SYSTEM OPERATIONS CENTER • Nature of the raw steel procurement agreement between Ratcliff and Russellville did not lend itself to clean re-assignment to NTMWD, for subsequent assignment to new contractor. • Re-assignment of materials between contractors presents potential for many liabilities to pass to Owner • Final payment of $129,464 to Ratcliff will settle all claims against the current contract • Final payment of $52,511 to Russellville accounts for incurred cost for raw steel, detailing fees, restocking credit and scrap credit. • Total out-of-pocket for termination and release is $181,974.95. 19
RECOMMENDATION 20
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