Vola A guide to using the Vola Event Management and Timing So6ware - - PowerPoint PPT Presentation

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Vola A guide to using the Vola Event Management and Timing So6ware - - PowerPoint PPT Presentation

May 18, 2023 501 likes •1.41k views

Vola A guide to using the Vola Event Management and Timing So6ware for 16-17 season Race Results Software h t t p : / / u s s a . o r g / g l o b a l / u s s a - r a c e - a n d - e v e n t - s c o r i n g - s o f t w a r e Downloading Vola Ski

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Vola

A guide to using the Vola Event Management and Timing So6ware for 16-17 season

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Race Results Software

h t t p : / / u s s a . o r g / g l o b a l / u s s a - r a c e - a n d - e v e n t - s c o r i n g - s o f t w a r e

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Downloading Vola Ski Alp Pro

From ‘ussa.org/Bming’ click

  • n the link to the Vola

Website. Click on icon Create your profile and confirm via registraBon email. Download will begin of the .exe file

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Downloading Vola Ski Alp Pro

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Select Run

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Select Next and Begin Installation

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Accept and Select Next

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Select Next

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ICON ON YOUR DESKTOP (shortcut)

Click on icon to start the so6ware.

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Local Configurations

Set your local configuraBons Choose Your Language ‘English’ Choose ‘NaBonal RegulaBons’

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National Regulations

This sets your

  • NaBon
  • Lengths
  • Speeds
  • Temperature
  • Management

mode for RA’s

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OPENING SCREEN

Time to verify your dongle and create an event.

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Verify your dongle

  • 1. Select Help
  • 2. Choose

Hardware ProtecBon Key

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Install driver: Follow the direcBons carefully Green square confirms the dongle is working properly.

Dongle Driver and Confirmation

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Creating an Event

Click on Folder Icon to

  • pen ‘Select Event’ Window.

Choose a previous event or Choose N.C. to create a ‘New Event’ Will hold up to 200 events

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New Event

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Event Type

Use the radio bu\ons to complete the data for your event:

  • USSA/FIS
  • Discipline/Event:

DH.SG.GS.SL.AC.PL

  • # of runs in the event
  • Timing Precisions as reported
  • n results
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General Parameters

  • Event Title
  • Discipline/Event
  • Date
  • LocaBon
  • OrganizaBon
  • Timing
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Codex and Gender

Click on to add gender, age class & codex Choose + , then double click on Category = Age Class Gender = Men/Women Codex = USSA code Event points = yes/no This example will only show

  • ne gender per event file.
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Printing Parameters

OC can choose from different Fonts, Font Size, Logos, Watermarks, General layout Can be saved for future use

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Printing Parameters Adding logos

You can load logos from your Files from this locaBon. Click on Logo PosiBons to adjust the locaBon of all logos.

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Printing Parameters Adding logos

Logo set ups can be Saved to your config folder Your logo set up can then be loaded into a new event folder by using the Load bu\on.

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Downloading a Points List

Choose the ‘Downloads’ tab from top and choose ‘Federal compeBtor lists.’

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Importing Points List

Choose Update Enter List # or Search for the last list. Download this list followed by Ok to import the list and the athlete list will

  • pen.

Complete for USSA and FIS (alpine for USSA only)

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Points List – Entering Individual Athletes

Enter ‘Last Name’ of the athlete. Once highlighted, double click, or hit F1, to enter athlete into the event file. Filters can be set up to enter blocks of athletes.

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Entering Athletes using Filters

To enter a group of athletes you can apply a filter. Filters are available for: Gender, Year of Birth, Event, Club, Division, Etc.

In this example: 55 athletes meet the criteria of Men, YOB 91-93 with SL Points between 0 and 100

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Competitor Fields

Prior to imporBng compeBtors from an excel, define your compeBtor fields. Choose ‘OpBons’ and then ‘CompeBtor Fields’ Double click to make item acBve or inacBve, notated by green check and red no symbols

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Importing Athletes via Excel

Choose ‘OpBons’; then ‘Import CompeBtors from a File.’

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Importing Athletes via Excel 1st way

Select file to import Line up fields in the ‘Data Matching’ secBon. Choose ‘Import’

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Importing Athletes via Excel 2nd way= Paste

  • ‘Copy’ fields needed

from your open excel file

  • import compeBtors

from a file

  • ‘Paste’ and athletes

populate in the ‘Data Matching’ window

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Verify Import Numbers Match

110 in the excel, 110 imported into the race file

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Updating Points After Excel Import

Click on ‘OpBons’ Bu\on Choose ‘Update CompeBtors from a FederaBon File.’ Choose OK on next screen

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Updating Points

Confirm correct discipline/event is checked Click ‘OK’ Reminder: always proof your points a6er import

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Parameters Header – Officials

Choose the Jury you need printed on results. Place your cursor in the desired field and choose F1 to pull up valid officials.

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Parameters Header Forerunners-Technical Data

Enter Weather Data Course Se\er and Forerunners can be entered by using F1 Choose the folder next to Course to download homologaBon informaBon

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Quick Sort in Event File

Green arrow signals the column you are currently sorted by. Double click on column header to change the sort .

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Assign Bibs

Click on ‘OpBons’ Select ‘Assign Bibs’

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Draw and Assigning Bibs

‘OpBons’ bu\on Choose ‘Assign Bibs’

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Draw and Assigning Bibs

According to Ski Rules – X Best(draw) This will Randomize the top 15 and the 999.99

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No filter needed in a regular USSA Scored Event Choose ‘OK’

Draw and Assigning Bibs

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Draw and Assigning Bibs

Choose ‘Number of CompeBtors for Draw’ (Defaults to 15) Choose ‘OK’ and random will take place. Scroll and Review that random has taken place.

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Draw and Assigning Bibs

Choose ‘Assign’ Enter starBng bib number Choose ‘OK’ Click ‘OK’ again to load into the ‘Manage CompeBtors page’

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Draw and Assigning Bibs Non-Scored

Non-Scored Steps OpBons Assign Bibs SelecBon Draw

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Draw and Assigning Bibs Non-Scored

Choose ‘OK’ on Filter List Window Random of the full field has taken place. Proceed to Assigning Bibs OR Apply a filter here and random will take place within each category

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Creating a Start List

  • Choose ‘Manage Runs’
  • Choose ‘Start List’
  • Choose ‘OpBons’
  • Choose ‘Prepare with

CompeBtors’

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Creating a Start List

Start Order by ‘Bib’ Choose ‘OK’ to apply ‘Filter’

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Creating a Start List

Click on ‘Add’ to load the start list Choose ‘Close’ to complete the task

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Clearing a Start List

To get rid of this start list Click on ‘Delete the List’

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Run(Print) a Start List

Choose ‘Run a Start List’ Choose Run 1 Click on ‘OK’

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Run(Print) a Start List

From the ‘run start list’ box, you can create ‘custom’ start list and save the seqngs,

  • r

click on ‘Preview’ to review and ‘Print’.

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1st Run Start List

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Condensed Start List

Choose 2 Columns With or without the header

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Missing bib – shift in numbering

When a bib is missing in the

  • rder:

double click in the ‘shi6’ column where you need to enter missing a bib. Enter # of bibs missing.

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Snow Seed

Go to Start List Choose OpBons Choose Snow Seed from the list Choose how many (20%) are to be applied to the Snow Seed Choose OK

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Snow Seed

Choose Appliquer le Snow Seed To apply the Snow Seed To un-apply the snow seed, uncheck the box

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Snow Seed – Start List

Note Starred Athletes are drawn for the Snow Seed

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Snow Seed – Not Applied

The Snow Seed has been drawn and not applied. When running the start list the * will not show. You will need to manually mark them on your printed start list so that athletes and coaches are aware who has been drawn for the snow seed.

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Inserting a Late Racer/Entry Step 1

Click on ‘Start List’ Click on the Green + to add a line Double click on the bib square to add bib #.

Please note there are mulBple ways to enter a late athlete. This ppt addresses only one method.

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Inserting a Late Racer/Entry Step 2

Return to ‘Manage CompeBtors’ Choose ‘Import’ to open the ‘List Choice’ field

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Inserting a Late Racer/Entry Step 3

Type in athlete ‘Last Name’ Double Clicking on the athlete will enter them into the compeBtor list

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Inserting a Late Racer/Entry Step 4

Double click on added athlete. Opens the ‘Modify’ box Add the assigned bib Add NaBon and Club

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Inserting a Late Racer/Entry Step 5

Return to ‘Manage Runs’ Open ‘Start List’ Click above athlete, hold and drag to their start locaBon

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Timing Device

Choose Local ConfiguraBon Timing Device 1

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Timing- Test Device

Select Timing Device Test Bming device

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Timing Screen

Choose ‘Manage Runs’ Click on ‘Timing’ to open the Bming screen

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Timing - Sync

Start List is loaded Sync: Impulse to the Primary Time Base starts the clock in the so6ware Shows impulse received for sync

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Timing

Unlock Start and Finish: Highlight first compeBtor and click on the green circle icon (green light), or double click on red dot to turn it green

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Timing - Forerunners

Double click on bib 1 and Enter 901 as the first Forerunner. This # can be changed under OpBons; So6ware Parameters, Forerunner numbers

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Timing – Run in Progress

Starts Finishes Records Ranking Box Double click on radio bu\ons to allow start and finishes to be open Double click green bu\on to create the unacBve passage.

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Timing – DNF

  • ne option

To create a DNF

  • right click
  • n athlete

bib # to

  • pen the

window of

  • pBons
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Timing – DNF another option

UBlize Icons for DNF

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Timing – DNS

Highlight bib in Start Box Choose DNS Icon at top

  • r

right click and choose ‘status: Did not Start’

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Timing – First Run Complete

Confirm Data

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DSQ

Choose ‘Modify Data’ Type in bib Status = Disqualified Enter Gate # or Rule #

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NPS

Choose ‘Modify Data’ Type in bib Status = Not Permi\ed to Start Enter Rule #

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1st Run Results

Choose ‘Ranking A6er Run’ Choose ‘run 1’ Click on ‘OK’ Preview or Print in the next screen

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Creating 2nd Run Start List

Click on arrow to ‘Run 2’ Click on ‘Start List’ bu\on Click on ‘OpBons’ bu\on Choose ‘Prepare Ranking From Another Run’ This allows the opBon to include 1st run DNF and DSQs on the start list

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Creating 2nd Run Start List

Insert ‘Bibbo’ Choose ‘Add’ Start list will load in background, Click on ‘Close’

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Run(Print) 2nd Run Start List

Choose ‘Run 2’

Click on ‘Run Start List’ Choose ‘Run 2’ Click ‘OK’ The next step, prinBng/running of the start list, is the same process as run 1.

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Results

Choose ‘Final Ranking’ to load overall results. Final Ranking box will

  • pen, preview or print

results.

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Reading the Results

Jury Weather Data 2nd run Data 1st run Data Points list So6ware version Race Code Time and Date Report Printed

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Transmitting Results - XML

Click on the green + ‘Others PrinBng/UBliBes’ Choose ‘Export Event’

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Transmitting Results - XML

Review For Errors Where did my file save to? A\ach xml file to email. Email results to ‘alpineresults@ussa.org’ Codex in the subject

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Saving and Transferring File

Close event Choose ‘File’ Choose ‘Manage Events’ Choose ‘Save Event’ Choose the event to save

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Restoring a File

Choose ‘File’ Choose ‘Manage Events’ Choose ‘Restore an Event’ Select the correct .spro file, based on where you have saved this file.

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Saving and Transferring File

Name the Event Click on ‘Save’ Note file extension .spro and SkiAlpPro Default Folder locaBon

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Exporting Data

Click on ‘Export’ Choose ‘Copy for Excel’ Open an excel file and paste

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SUGGESTIONS

Prior to your first event:

  • Review both sections of the Race

Administration Study Guide

  • Review all software options
  • Practice all race-related software

procedures

  • Establish contact with an experienced RA

who will take the time to help you solve issues that may occur!

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For further videos and educational items please review at http://www.vola.fr/eng/timing/product/skialp- pro/690.html ‘Tips and Tricks’ Section For assistance from USSA please visit here: http://ussa.org/timing Thank you for your time and best wishes on your upcoming season!