VET Activity Reporting (TVA) Improving VET information
Presenters from the Department of Industry Jason Coutts Martin Graham Anthony Krieg General Manager Director General Manager VET Data Infrastructure VET Reform VET Reform
PURPOSE • Background to the introduction of total VET activity (TVA) • Information on the transition arrangements and exemptions available • Questions and answer session to address any questions you have
The change – New Australian Quality Training Framework (AQTF) Standards Previous standard Amendment The RTO must: Both applicants seeking initial • (a) obtain full AVETMISS data according to registration as a condition of the requirements, and subject to any continuing registration, must applicable exemption, provided under the have a student records National VET Provider Collection Data Requirements Policy ; management system that has • (b) submit data compliant with AVETMISS the capacity to provide the according to the requirements, and subject National VET Regulator with to any applicable exemption, provided under AVETMISS compliant data. the National VET Provider Collection Data Requirements Policy; and • (c) comply with any other data provision requirements set out in the National VET Provider Collection Data Requirements Policy.
Current picture and why change is needed Public RTOs Private and Enterprise RTOs - government funded and fee-for-service training Private and Enterprise RTOs - government funded training Private and Enterprise RTOs - fee-for-service training only 9% Currently training delivered by over half the 16% sector is an unknown. This makes any planning 52% and market research 19% difficult. 4%
Benefits • Planning • Quality of training RTOs Governments • Targeted funding • Academic transcripts Students • Understanding • Informed choices outcomes Regulators Industry • Know skills development • Manage risk and needs • Boost quality
About AVETMISS • AVETMISS = the Australian VET Management Information Statistical Standard • It is a national data standard that ensures consistent and accurate capture of VET information • It collects information on students – who they are, where they study, and what they study • NCVER Client services: http://www.ncver.edu.au/avetmiss/21059.html • AVETMISS FAQs: http://www.ncver.edu.au/content/cssfaqs.htm • Validation software: http://www.ncver.edu.au/content/cssfaqs.htm#validation
Collect and store Reporting process data Extract report Fix data at source Errors? - NCVER helpdesk support Validation available software - Many SMS providers also support no errors Submit to NCVER
Transition Arrangements 12 Month Grace Period An additional 12 months can be made available for an RTO to prepare their systems and processes to meet the new requirements Any RTO that does not have legislative or contractual Who does it apply to? AVETMISS reporting obligations How is it accessed? To access the grace period, RTOs registered by the To access the grace period, RTOs registered by the VRQA must send a completed Notification Form for ASQA must send a completed Notification Form by Accessing 12 Month Transition Arrangement (doc - 31 December 2013. 192kb) (customised for the VRQA) to the VRQA by Email tvaexemption@asqa.gov.au or call 1300 701 31 December 2013 either by email to 801. qar@edumail.vic.gov.au with the subject line '12 http://www.asqa.gov.au/for-training- Month Transition VET Activity Reporting', or fax to organisations/data-provision/total-vet-activity- 03 9032 1579 reporting.html
Transition Arrangements Financial transition assistance Grants of $1000 are to be made available to RTOs that have not previously reported into the national collections Newly reporting RTOs who did not appear in the 2012 Who does it apply to? NCVER data collections, and intend to train people in 2014 Eligible RTOs would have received written correspondence with regards to the grants eligibility process as well as instructions on how to access the funding. If you have not received notice, and believe you How is it accessed? are eligible, please contact the Skilling Australia Information Line 13 38 73 or email vetreportinggrant@industry.gov.au
‘Full’ exemptions National security, border protection and policing issues Exemption from reporting data where reporting: • Would conflict with Defence or national security legislation; and/or • Could jeopardise the security and safety of defence, border protection, customs, national security or police personnel. Organisations such as the Department of Defence Who does it apply to? and Australian police departments. Note – not a blanket exemption for all training by that RTO. RTOs wanting to take advantage of this exemption must consult with their regulator, including the How is it accessed? reason for the exemption and the extent of the exemption sought.
‘Full’ exemptions Provision of emergency, fire, rescue or first-aid services to the Australian community Where AVETMISS reporting would affect an organisation’s ability to deliver vital community services to the Australian community, that RTO may access a full or partial exemption from these reporting requirements. Organisations that are RTOs in order to deliver vital emergency, fire, first-aid, rescue and like Who does it apply to? services to the Australian community. E.g. rural fire brigades and state emergency services. RTOs wanting to take advantage of this exemption must notify their regulator, demonstrating how How is it accessed? reporting would affect the organisation’s ability to deliver their vital services to the community
Partial exemptions Enterprise RTOs – certain training The amount of demographic information that an enterprise RTO must ask from existing staff/employees undertaking internal accredited training is reduced. The partial exemption applies to training Who does it apply to? undertaken by existing staff/volunteers Enterprise RTOs do not need to take any particular How is it accessed? steps to take advantage of this partial exemption from reporting.
Partial exemptions Short stand-alone units and modules The amount of demographic information that an RTO must ask from students/clients undertaking accredited training is reduced where the training being delivered is a short, stand-alone unit or module. Please refer to NATESE to ensure that the training you are delivering meets the requirement of a short, stand alone unit or module. http://www.nssc.natese.gov.au/policies/reporting_requirements The partial exemption applies to short units and Who does it apply to? modules as listed in the Appendix to the Policy, that are delivered on a stand-alone basis. RTOs do not need to take any particular steps to How is it accessed? take advantage of this partial exemption from reporting.
Ongoing Obligations Contractual and legislative reporting requirements Where an RTO has AVETMISS reporting requirements due to contractual or legislative obligations, these will continue. These requirements generally exist in relation to government funding arrangements for the delivery of training. Quality Indicator reports to regulators There are currently three quality indicators that RTOs must report against to their regulators: Learner engagement; Employer satisfaction; and Competency Completions. After the implementation of TVA, where an RTO reports full or partial AVETMISS data for all of their nationally recognised training, the Competency Completions reporting will be automatically fulfilled and no further action will be required from the RTO.
VICTORIAN REPORTING REQUIREMENTS As mentioned, ongoing contractual and legislative reporting obligations will override transition arrangements and exemptions. In Victoria all providers with a Victorian VET Funding Contract in 2014 must report total VET activity (including fee for service data) to the Department via SVTS. This will include reporting of fee for service enrolments that have started in 2014 or are continuing from previous years as long as they will be participating in training in 2014. If an RTO is delivering training under a Victorian VET Funding Contract with the Higher Education and Skills Group it will be necessary to continue to report to the Department based on your reporting obligations as specified in your VET Funding Contracts.
VICTORIAN REPORTING REQUIREMENTS RTOs who are also delivering publicly-funded training outside of Victoria must report interstate enrolments in accordance with the directions of the State Training Authority of the state the training is taking place, or directly to the NCVER. For further information regarding your reporting obligations please refer to your VET Funding Contracts as well as the Victorian VET Student Statistical Collection Guidelines – 2014 at the following link: www.education.vic.gov.au/training/providers/rto/Pages/datacollection
Questions?
Further information on the new reporting obligations, including answers to frequently asked questions, are available online: www.industry.gov.au/vetreporting If the information you are looking for is not available online, please phone the Skilling Australia information line for further assistance: 13 38 73
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