VET Activity Reporting (TVA) Improving VET information Presenters - - PowerPoint PPT Presentation

VET Activity Reporting (TVA)

Improving VET information

Presenters from the Department of Industry

Martin Graham General Manager VET Reform Anthony Krieg Director VET Reform Jason Coutts General Manager VET Data Infrastructure

PURPOSE

• Background to the introduction of total VET activity (TVA)
• Information on the transition arrangements and exemptions available
• Questions and answer session to address any questions you have

Previous standard

Both applicants seeking initial registration as a condition of continuing registration, must have a student records management system that has the capacity to provide the National VET Regulator with AVETMISS compliant data.

Amendment

The RTO must:

• (a) obtain full AVETMISS data according to

the requirements, and subject to any applicable exemption, provided under the National VET Provider Collection Data Requirements Policy;

• (b) submit data compliant with AVETMISS

according to the requirements, and subject to any applicable exemption, provided under the National VET Provider Collection Data Requirements Policy; and

• (c) comply with any other data provision

requirements set out in the National VET Provider Collection Data Requirements Policy.

The change – New Australian Quality Training Framework (AQTF) Standards

Current picture and why change is needed

Currently training delivered by over half the sector is an unknown. This makes any planning and market research difficult.

9% 16% 19% 4% 52% Public RTOs Private and Enterprise RTOs - government funded and fee-for-service training Private and Enterprise RTOs - government funded training Private and Enterprise RTOs - fee-for-service training only

Benefits

Students

• Academic transcripts
• Informed choices

Regulators

• Manage risk
• Boost quality

Governments • Targeted funding

• Understanding
• utcomes

Industry

• Know skills development

and needs

RTOs

• Planning
• Quality of training

• AVETMISS = the Australian VET Management Information Statistical

Standard

• It is a national data standard that ensures consistent and accurate capture
• f VET information
• It collects information on students –

who they are, where they study, and what they study

• NCVER Client services: http://www.ncver.edu.au/avetmiss/21059.html
• AVETMISS FAQs: http://www.ncver.edu.au/content/cssfaqs.htm
• Validation software:

http://www.ncver.edu.au/content/cssfaqs.htm#validation

About AVETMISS

Reporting process

Collect and store data Fix data at source Extract report Validation software Submit to NCVER

no errors Errors?

• NCVER helpdesk support

available

• Many SMS providers

also support

Transition Arrangements

12 Month Grace Period

How is it accessed?

An additional 12 months can be made available for an RTO to prepare their systems and processes to meet the new requirements

To access the grace period, RTOs registered by the VRQA must send a completed Notification Form for Accessing 12 Month Transition Arrangement (doc - 192kb) (customised for the VRQA) to the VRQA by 31 December 2013 either by email to qar@edumail.vic.gov.au with the subject line '12 Month Transition VET Activity Reporting', or fax to 03 9032 1579

Who does it apply to?

Any RTO that does not have legislative or contractual AVETMISS reporting obligations

To access the grace period, RTOs registered by the ASQA must send a completed Notification Form by 31 December 2013. Email tvaexemption@asqa.gov.au or call 1300 701 801. http://www.asqa.gov.au/for-training-

• rganisations/data-provision/total-vet-activity-

reporting.html

Transition Arrangements

Financial transition assistance

How is it accessed?

Grants of $1000 are to be made available to RTOs that have not previously reported into the national collections

Eligible RTOs would have received written correspondence with regards to the grants eligibility process as well as instructions on how to access the

• funding. If you have not received notice, and believe you

are eligible, please contact the Skilling Australia Information Line 13 38 73 or email vetreportinggrant@industry.gov.au

Who does it apply to?

Newly reporting RTOs who did not appear in the 2012 NCVER data collections, and intend to train people in 2014

‘Full’ exemptions

National security, border protection and policing issues

How is it accessed?

Exemption from reporting data where reporting:

• Would conflict with Defence or national security legislation; and/or
• Could jeopardise the security and safety of defence, border protection, customs,

national security or police personnel. RTOs wanting to take advantage of this exemption must consult with their regulator, including the reason for the exemption and the extent of the exemption sought.

Who does it apply to?

Organisations such as the Department of Defence and Australian police departments. Note – not a blanket exemption for all training by that RTO.

‘Full’ exemptions

Provision of emergency, fire, rescue or first-aid services to the Australian community

How is it accessed?

RTOs wanting to take advantage of this exemption must notify their regulator, demonstrating how reporting would affect the organisation’s ability to deliver their vital services to the community

Who does it apply to?

Where AVETMISS reporting would affect an organisation’s ability to deliver vital community services to the Australian community, that RTO may access a full or partial exemption from these reporting requirements. Organisations that are RTOs in order to deliver vital emergency, fire, first-aid, rescue and like services to the Australian community. E.g. rural fire brigades and state emergency services.

Partial exemptions

Enterprise RTOs – certain training

How is it accessed?

The amount of demographic information that an enterprise RTO must ask from existing staff/employees undertaking internal accredited training is reduced. Enterprise RTOs do not need to take any particular steps to take advantage of this partial exemption from reporting.

Who does it apply to?

The partial exemption applies to training undertaken by existing staff/volunteers

Partial exemptions

Short stand-alone units and modules

How is it accessed?

The amount of demographic information that an RTO must ask from students/clients undertaking accredited training is reduced where the training being delivered is a short, stand-alone unit or module. Please refer to NATESE to ensure that the training you are delivering meets the requirement of a short, stand alone unit or module. http://www.nssc.natese.gov.au/policies/reporting_requirements

RTOs do not need to take any particular steps to take advantage of this partial exemption from reporting.

Who does it apply to?

The partial exemption applies to short units and modules as listed in the Appendix to the Policy, that are delivered on a stand-alone basis.

Where an RTO has AVETMISS reporting requirements due to contractual or legislative

• bligations, these will continue.

These requirements generally exist in relation to government funding arrangements for the delivery of training.

Ongoing Obligations

Contractual and legislative reporting requirements Quality Indicator reports to regulators

There are currently three quality indicators that RTOs must report against to their regulators: Learner engagement; Employer satisfaction; and Competency Completions. After the implementation of TVA, where an RTO reports full or partial AVETMISS data for all of their nationally recognised training, the Competency Completions reporting will be automatically fulfilled and no further action will be required from the RTO.

VICTORIAN REPORTING REQUIREMENTS

As mentioned, ongoing contractual and legislative reporting obligations will override transition arrangements and exemptions. In Victoria all providers with a Victorian VET Funding Contract in 2014 must report total VET activity (including fee for service data) to the Department via SVTS. This will include reporting of fee for service enrolments that have started in 2014 or are continuing from previous years as long as they will be participating in training in 2014. If an RTO is delivering training under a Victorian VET Funding Contract with the Higher Education and Skills Group it will be necessary to continue to report to the Department based on your reporting obligations as specified in your VET Funding Contracts.

VICTORIAN REPORTING REQUIREMENTS

RTOs who are also delivering publicly-funded training outside of Victoria must report interstate enrolments in accordance with the directions of the State Training Authority of the state the training is taking place, or directly to the NCVER. For further information regarding your reporting obligations please refer to your VET Funding Contracts as well as the Victorian VET Student Statistical Collection Guidelines – 2014 at the following link: www.education.vic.gov.au/training/providers/rto/Pages/datacollection

Questions?

Further information on the new reporting obligations, including answers to frequently asked questions, are available online:

www.industry.gov.au/vetreporting

If the information you are looking for is not available online, please phone the Skilling Australia information line for further assistance:

13 38 73