VEL Clean Room and Materials Lab PRE-BID MEETING December 19, 2013 - - PowerPoint PPT Presentation

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VEL Clean Room and Materials Lab

PRE-BID MEETING December 19, 2013

FILE: 1300733-

• 12.10

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AGENDA

• Safety Protocol
• Roles and Responsibilities
• Job Site Safety and Health Program
• Pre-Task Plans
• MUST Safety and Drug Program
• Fire Protection Measures
• Environmental and Waste Management Issues
• Scope of Work
• Contractor Conformance With Plans and Specs
• OCIP and Insurance Certificates
• National Maintenance Agreement
• Mobilization
• Site Map and Staging Area
• Project Summary Schedule
• Contractors Work Week
• GM Legal Holidays
• Changes in Work
• Major Software Requirements
• Basis of Bid and Evaluation Criteria
• Bid Phase Correspondence and Documentation

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ROLES AND RESPONSIBILITIES

GENERAL MOTORS

• Providing clarification and direction in a timely manner as to not impact construction

schedule.

• Review and approve of any scope change and project related costs.
• Ensure design complies with the GM standards through the submittal and DCR process.
• Ensure the process and procedures complies with the GM standards.

GM GLOBAL PURCHASING (BUYER) Nancy Benjamin - Senior Buyer GF PROJECTS (OWNER) Steve Jensen - Project Manager RESEARCH AND DEVELOPMENT (CLIENT) Sandra Spires - Business Operations Manager GF PROJECTS ENGINEERS Mike Wick - Architectural Prad Chatterjee - Electrical Eugene Handzinski - Mechanical

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ROLES AND RESPONSIBILITIES (Cont.)

SSOE, Inc. (Engineer of Record)

• Consultation on an as-needed basis, as determined by GM, to address any installation,

demolition and/or design issues. Dan Gellings - Project Manager

PARSONS BRINCKERHOFF (Construction Manager)

• Coordination between Owner, Engineer and General Contractor
• Monitoring of schedule and cost
• Processing of changes and invoices
• Tracking and monitoring of submittals and DCR’s
• Document control for the overall project
• Cassandra Bellow - Construction Manager
• Jack Wilks - Safety/Field Construction Coordinator
• Cheryl Super - Administrative Assistant

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JOB SITE SAFETY PROGRAM

• Safety will be the overriding priority on this project.
• The Contractor is responsible for administering its own safety program and

shall comply with all on site safety, OSHA and local safety regulations.

• The Contractor is responsible for the safety of all its employees as well as all

its subcontractors.

• It is the Contractor’s responsibility to provide orientation to all his employees

and subcontractors.

• Copies of orientation for each employee will be provided to the Construction

Manager.

• The Site Specific Safety & Health program for the Contractor and its

Subcontractor must be submitted within ten (10) working days of contract award AND prior to start of work.

• The Site Specific Safety & Health Plan is to include a list of emergency

contacts.

• M.S.D.S. chemical approvals will be required for all materials brought on site.

M.S.D.S approval requests using the standard GM form and associated back- up must be submitted AND approved prior to bringing materials on site. This process is a minimum of ten (10) working days.

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JOB SITE SAFETY PROGRAM (Cont.)

• Personal protective equipment must be worn at all times. At a minimum, this

includes the following:

• Hard hats
• Safety glasses with side shields
• Closed toed, over-the-ankle boots with rubber soles
• Cleaning of site and daily housekeeping is required.
• Daily documented safety inspections will be performed on all equipment such

as lifts, fork lifts, etc. to ensure the equipment and utilization practices are in compliance with GM standards.

• Weekly safety walkthroughs will be led by the Contractor and the Owner will

participate.

• Accident, illness, injury, and incident investigation reports shall be submitted

within 24 hours of incident or 8 hours of fatality and on the GM standard forms.

• Project OSHA 300 Log providing man hours and safety incident summary

shall be submitted by the 5th of each month and on GM standard forms.

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JOB SITE SAFETY PROGRAM (Cont.)

• MIOSHA regulations and standard GM Safety policies will be followed and

enforced throughout this project.

• There is a “No Smoking” Policy.
• No cameras or cell phones that can take pictures are allowed without prior

authorization.

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PRE-TASK PLANS

• A list of the tasks requiring a Pre-Task Plan (PTP) must be submitted with the

Job Site Safety Plan. PTPs will be required for all construction activities to include day-to-day and major activities.

• All PTPs are to be site and task specific. “Boiler plate” PTPs will not be

accepted.

• PTPs associated with a general work activity shall be submitted at least (3)

working days prior to the start of work.

• PTPs associated with a shutdown request shall be submitted at least (10)

working days prior to the anticipated shutdown.

• PTPs associated with major activities or shutdowns may be reviewed at a

separate meeting to ensure that coordination and safety have been thoroughly addressed with the Owner and affected parties at least (10) working days prior to the activity.

• Due to the site being both an existing facility and occupied, the Contractor

must include in the PTPs how the protection of GM property and personnel will be handled.

• Use and protection of existing facilities is to comply with GM Construction

General Terms and Conditions, Article 9.2.

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MUST SAFETY AND DRUG PROGRAM

• All employees assigned to GM Project sites in Michigan must be enrolled in

the MUST Drug Alcohol Screening Program and Safety Awareness Training

• System. (See Attachment A and GM Construction General Terms and

Conditions of the bid documents)

• All Contractor and Subcontractor supervision, on-site management and craft

workers must have (18) modules completed.

• Documentation must be submitted prior to start of work verifying every on-site

personnel is up-to-date.

• Personnel working on the Warren Technical Center site more than 10 working

days, must be registered to the Warren Tech Center MUST Site 144.

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FIRE PROTECTION MEASURES

• The Contractor shall be responsible to take all necessary actions and

precautions to eliminate fire hazards and assure good housekeeping practices.

• Hot work permits required for all welding, torching cutting or grinding
• perations performed on the job site.
• Hot work permits must be obtained on a daily basis from G4S. Permits
• btained for one shift is not valid for the next shift.
• A designated person must remain on fire watch 30 minutes after

cutting/torching operations have ceased until the area is secured and safe.

• The Contractor is responsible for providing fire extinguishers throughout the

construction site in accordance with GM Fire Prevention Standards.

• No gas powered equipment will be permitted within the building. If this type
• f equipment is required, it must be fueled with propane, have scrubbers, and

air quality monitoring is required during operation.

• All staging areas shall be inspected and approved by Owner’s Fire Marshall.

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ENVIRONMENTAL AND WASTE MANAGEMENT

• GM will provide the appropriate disposal gondolas or containers for all general

construction debris, asbestos-containing debris (regulated and non-regulated), flushing agents, disposed fuel, PCB containing ballasts, etc.

• Cost for and transportation of all waste materials to a GM designated landfill
• r disposal site will be provided by the Owner.
• The Contractor and it’s Subcontractors are responsible for the handling and

sorting of the materials into the appropriate containers. Any waste streams not properly sorted will be re-sorted by the Contractor at no additional cost to the Owner.

• The Contractor shall contact MPS to order the roll-off boxes or other necessary

disposal containers in advance of the scheduled work and specify the designated placement.

Global Research and Development

CLC

Dock 7

AREAS OF WORK

RML RSB VEL RAB REB R A N B R M B REL

Fuel Blend Tanks 90 Day Gas Bottle Store

North Lobby Entry 12

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SCOPE OF WORK

The VEL Clean Room and Materials Lab Project includes the construction of a new coating room, cell assembly area and gowning room within the VEL Lab

• Area. The construction consists of new structural framing system and

architectural, mechanical, electrical and life safety system upgrades as well as laboratory equipment installation as reflected on the Issued for Bid documents dated 12/17/13. GENERAL

• Install and maintain temporary fire retardant construction enclosure barrier as

necessary around the work area.

• The Owner will occupy the VEL Lab Area, as well as the RSB, immediately

adjacent to the Work area throughout the duration of this project. General tenant access must be maintained in the adjacent lab spaces and any disruptions to the occupied areas must be scheduled and coordinated in advance of the disruption.

• Install and maintain temporary protection in the adjacent occupied buildings

which become exposed to weather elements as a result of this work.

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SCOPE OF WORK (Cont.)

GENERAL (Continued)

• Provide all mechanical and electrical sufficient to maintain a safe working

environment within the work area.

• Provide all temporary lighting on both sides of the temporary construction

barriers as necessary to safely perform the Work within OSHA requirements.

• Furnish and install plywood protection to protect the roof.
• Provide all temporary heating and/or cooling necessary to maintain job

conditions to properly execute the work within material tolerances.

• Maintain utility services to occupied areas throughout the duration of
• construction. Utility tie-ins will need to be coordinated with the Owner to

minimize tenant disruptions and will be scheduled for off-shift hours.

• Given the age of the facility all painted surfaces are considered to be lead
• based. All lead paint removal will be the responsibility of the Contractor and

will be completed by a GM approved abatement contractor.

• Provide all lead paint abatement necessary to complete the demolition of the

existing curtain wall system, pack rust removal on steel structure, installation

• f new curtain wall system and replacement of roofing system. Lead paint

abatement is also required when an area or material is being mechanically altered (i.e. torch cutting, welding or grinding).

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SCOPE OF WORK (Cont.)

GENERAL (Continued)

• The Owner will provide all asbestos abatement necessary to complete the

installation of new work. The contractor needs to identify areas of concern that need to be abated.

• The Owner’s Agent will obtain the services of a 3rd party air monitoring

contractor to provide air-monitoring for asbestos abatement and background sampling for lead abatement as deemed necessary. The Contractor is responsible for personal protective monitoring devices to monitor an employee’s exposure.

• Develop, furnish and install all lock-out/tag-out placarding for new mechanical

and electrical equipment installed as part of this project.

• Final detail cleaning for all areas upon completion of work.
• Remove all temporary barriers after completion of work and repair/return

building back to its original condition.

• Live load capacity is limited in certain areas of the building.

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SCOPE OF WORK (Cont.)

STRUCTURAL

• Install and maintain any necessary temporary shoring, bracing or structural

supports needed to maintain stability of the existing structure during the execution of this work.

• Perform selective demolition of existing structural steel and platforms to

facilitate the installation of new platforms and cat walks.

• Furnish and install a complete new structural framing system for the lab areas

to include columns, trusses, base plates, etc.

• Furnish and install a complete new cat walk system across the top of the lab

area.

• Furnish and install new stair and handrail between the existing lower platform

and existing HVAC platform as well as a new platform extension with guard rail.

• Furnish and install new access ladders.
• Furnish and install new grillage platform with access stairs, hand rails and

guards rails for the mechanical equipment on the VEL roof area.

• Shop prime all off-site fabricated steel.

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SCOPE OF WORK (Cont.)

STRUCTURAL (Continued)

• Furnish and install all roof openings and structural framing for new

mechanical equipment and piping. Patch and repair the existing roof system as necessary.

• Infill the floor slab with non-shrink grout where the abandoned tie down slots

remain.

• Infill the existing dyno chassis well with concrete and/or light-weight non0-

compressive fill and reinforcing.

ARCHITECTURAL

• Furnish and install insulated metal wall panel and framing system for the lab

area shell.

• Furnish and install all interior walls within the lab areas.
• Furnish and install aluminum honeycomb ceiling panels and grid system

within the lab areas.

• Furnish and install all new freezer doors, standards doors, frames and

hardware.

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SCOPE OF WORK (Cont.)

ARCHITECTURAL (Continued)

• Prep, prime and finish paint all architectural and structural elements as

indicated.

• Seal all pipe penetrations.
• Furnish and install bollards.
• Furnish and install new static dissipative flooring system.
• Furnish and install new safety yellow floor striping.

ROOFING

• Patch and repair the existing RSB roof system as required for new mechanical

equipment installation.

• Provide means of safely hoisting materials and equipment onto and off of the

VEL roof area as well as means of accessing and executing the work. LABORATORY EQUIPMENT

• Receive, rig, set in place, assemble and provide all utility connections to

Owner-furnished laboratory equipment.

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SCOPE OF WORK (Cont.)

FIRE PROTECTION

• The fire protection system is a performance specification and shall include

engineering, design, installation, testing and commissioning to meet current City of Warren and General Motors requirements as well as the specified design densities. A final engineered layout, that meets these requirements, along with the hydraulic calculations will be submitted for review and approval by the necessary entities to include General Motors’ underwriter

• Furnish and install a new fire protection system to include sprinkler mains,

branch lines, hangers, fittings, supervisory control valves, drain valves, sprinkler heads, etc. for a complete and functional system

• Tie the new fire protection system into and reconnect existing sprinkler zone

feeding the adjacent occupied areas.

• Provide and install new fire extinguishers, mounting bracket and identification

signage. MECHANICAL

• Furnish all necessary roof curbs for the mechanical equipment and roof pipe

penetrations.

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SCOPE OF WORK (Cont.)

MECHANICAL (Continued)

• Furnish and install the specified air handling equipment as part of this contract

The equipment will no longer be pre-purchased.

• Provide and install a complete HVAC system to include duct mains, branch

lines, fittings, VAVs, fire dampers, diffusers, etc.

• Furnish and install all exhaust fans, snorkels and associated duct.
• Furnish and install fan filter units within the lab areas.
• Furnish and install the specified condensing unit and associated starter.
• Furnish and install a complete controls system to include conduit, wire,

hangers, control panel etc. for the new mechanical equipment.

• Tie the new controls system into the existing Siemens building management

system located in the REL High Bay area for monitoring of units as well as the fire alarm system.

• Furnish and install all piping and exhaust connections for the Owner-furnished

laboratory equipment.

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SCOPE OF WORK (Cont.)

ELECTRICAL

• All electrical components and devices within the new lab areas must be rated

ISO7.

• Furnish and install a complete new power distribution panel fed from the

existing Substation 9A located in the RSB Basement to include conduit, wire, hangers, junction boxes, etc. for primary power to the lab area.

• Furnish and install a complete power distribution system to include conduit,

wire, hangers, junction boxes, disconnects, water proof disconnects, general use and water proof receptacles, etc. for general power to the lab areas as well as to all new mechanical equipment.

• Furnish and install complete lighting and emergency night lighting system to

include all conduit, wire, hangers, light fixtures, switches, relays, etc.

• Furnish and install all necessary grounding, ground mats, testing, etc. required

by code and GM Common System Electrical Standard, even if the requirements are not specifically identified within the bid documents.

• Furnish and install grounding for new static dissipative flooring.

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SCOPE OF WORK (Cont.)

ELECTRICAL (Continued)

• The fire alarm system is a performance specification and shall include all

engineering, design, programming, installation and commissioning to meet current City of Warren and General Motors requirements. A final engineered layout that meets these requirements will be submitted for review and approval by the necessary entities to include General Motors’ underwriter.

• Furnish and install a complete new fire alarm system to include all conduit,

wire, hangers, audio-visual devices, smoke detectors, duct detectors, hand pulls, etc.

• The fire alarm system should monitor the new air handling equipment and

exhaust fans.

• Tie the new fire alarm system into the existing fire alarm panel located in the

RSB for reporting back to GM Site Operations.

• Furnish and install all necessary power connections to Owner-furnished

laboratory equipment.

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SCOPE OF WORK (Cont.)

ELECTRICAL (Continued)

• Provide and install a complete security system to include control panels,

sensor panels, devices, etc.

• All testing of electrical systems shall be witnessed by the Owner and/or

Owner’s Agent.

• Contract with consulting firm to provide a complete short circuit study and

necessary hazard calculations.

• Furnish and install all necessary arc flash labeling.
• Furnish and install all field labeling for circuits, receptacles, disconnects,

panels, etc.

• Furnish and install new updated typed panel schedules.

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CONTRACTOR’S CONFORMANCE WITH PLANS AND SPECIFICATIONS

• Drawings and specifications are complimentary and what is called for by one shall be

binding as if called for by both.

• The drawings and specifications shall have equal authority and priority.
• In the event of any conflict between the drawings and specifications, the stricter

requirements shall govern and the appropriate work shall be determined by the Owner’s representative.

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INSURANCE PROGRAM

• This is a Non-OCIP project.
• Contractor must comply with Insurance requirements as laid down in GM

Construction General Terms and Conditions (06/13) and Construction Manager Supplemental Conditions GM 2500 (05/05).

• Workman’s Compensation and General Liability for on-site operations shall be

provided.

• Contractor shall provide automobile insurance for on-site as well as all other

insurance for off-site operations associated with this project.

• For all insurance coverage provided by the Contractor, any subcontractors,

suppliers or material men, certificates of insurance must list the following as “Additional Insured” – General Motors Company – Parsons Brinckerhoff Michigan, Inc. – SSOE, Inc.

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NATIONAL MAINTENANCE AGREEMENT

• The Contractor and any subcontractor’s shall perform work under this contract

pursuant to the terms set forth in a valid and binding National Maintenance Agreement.

• Prior to start of work, the contractor shall furnish:

– A completely executed National Maintenance Projects form (see attachment P included in the Construction Special Conditions of bid package) signifying that they have held a pre-job markup conference with representative(s) of the local building trades – A copy of the NMA approval or extension letter granting permission to use the NMA from each of the affected international union.

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MOBILIZATION

• Security ID Badges will be issued for this project.
• The contractor entry/egress point will be through the turnstile located

at the RP-1 Lobby on the west side of RSB.

• Contractor parking will be in the parking lot R-1 located west of the

VEL Area. There will be no parking of personal or company vehicles within the gated R&D courtyard.

• The Contractor to bring its own portable toilet facilities as there is no

use of GM occupied area facilities.

• Utilities: Contractor to provide all hoisting, scaffolding and any other

temporary facilities including power, lighting, heating, etc. required to complete the work.

• On-site staging of materials: lay down and staging of materials should

be in the parking lot R-1 located west of the VEL Area.

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GM TECH CENTER SITE MAP

GENERAL AREA OF WORK CONTRACTOR STAGING AND PARKING CONSTRUCTION ENTRANCE

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PROJECT SUMMARY SCHEDULE

Activity Date

Invitation to Bid 17 December 2013 Pre-Bid Meeting and Site Visit 19 December 2013 Subcontractor Site Visit 30 December 2013 Bid Clarifications Due (Last day to submit questions) 02 January 2014 Bids Due 08 January 2014 by 2:00 PM Bid Evaluations 14 January 2014 GP&SC Anticipated Sourcing and Contract Award 29 January 2014 Kickoff Meeting 04 February 2014 Submission of Required Contract Documentation 14 February 2014 Mobilization and Start 17 February 2014 Construction Complete 30 September 2014

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CONTRACTOR’S WORK WEEK

WORK WEEK

• First Shift Start Time: 7:00 a.m.; Second Shift Start Time: 3:30 p.m.
• 1st Shift: Contractor’s are allowed to work up to a 10-Hour shift Monday

through Friday.

• 2nd Shift: Contractors are allowed to work up to a 10-Hour shift Monday

through Thursday.

• 2nd shift Friday: Only 8 hours and not past 12:00 a.m.
• Saturday and Sunday: No work without prior written authorization from the

Owner’s Agent.

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GM HOLIDAYS

No construction work to take place on GM legal holidays or during GM scheduled shutdown periods without prior written approval from the Owner’s Agent. The following are the GM holidays and shutdown periods for CY2014:

• January 20 - Martin Luther King Day
• April 18 - Good Friday
• May 26 - Memorial Day
• July 4 - Independence Day
• September 1 - Labor Day
• November 4 - Election Day
• November 14 - Veterans Day
• November 27 and 28 - Thanksgiving

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CHANGES IN WORK

• The contractor shall not proceed with any changed work until the changed

work is authorized in writing by Owner’s Purchasing Representative by one of the following: – Field Order – Purchase Order Alteration – Contract Change Order

• Receipt of drawings, bulletins, or oral orders from the Owner’s representative
• r others shall not constitute authorization to proceed with a change in the

work.

• This project will fall under the new GM Construction General Terms and

Conditions (06/13) in lieu of GM1638.

• Labor rates shall comply with the new guidelines as established in the GM

Construction General Terms and Conditions.

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MAJOR SOFTWARE REQUIREMENTS

• GM has mandated that all projects handled by GF Projects shall be tracked in

Contract Manager.

• As-built CAD drawings must conform to the latest version of the GM

Graphics Standard NAO0067.

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BASIS OF BID AND EVALUATION CRITERIA

BASIS OF BID

• Lump Sum Fee
• Fee Break down as detailed on the Bid Proposal Form
• Voluntary Alternates - Substitutions or exceptions may be allowed as

voluntary alternates only and must be proposed during the bid phase.

• There is no unit pricing for this project.

EVALUATION CRITERIA

• Organization’s qualifications
• Relevant project experience
• Personnel proposed for project team
• Project organization chart
• Project execution plan
• Safety procedures

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BID PHASE CORRESPONDENCE AND DOCUMENTATION

Forward all bid correspondence to include clarifications to PB-CM:

Parsons Brinckerhoff 30500 Mound Road Mail Code 480-106-250 Warren, MI 48090 Phone: 810-217-8090 Attention: Cassandra Bellow E-mail: bellow@pbworld.com