UVL ink to myUVU T he Ne w E mploye e and Stude nt Por tal - PDF document

5/19/2015 UVL ink to myUVU T he Ne w E mploye e and Stude nt Por tal Nathan Ge r be r Dir e c tor– We b De ve lopme nt Se r vic e s Outline  T he pur pose of a por tal  T he tr ansition  What is c hanging?  What is not c hanging?  Why ar e we c hanging?  Whe n will the c hange happe n?  Who will it affe c t?  How will it be done ?  What doe s it look like ?  What ar e the impr ove me nts?  T he ne xt phase s of impr ove me nt 1

5/19/2015 T he Pur pose of A Por tal  Shar e infor mation and c onte nt for inte r nal audie nc e s  Pr ovide se r vic e s and tools to inte r nal audie nc e s  T ar ge t the c onte nt to a par tic ular audie nc e  Pr ovide spe c ific func tions for sub-audie nc e s and smalle r gr oups  Be the “plac e to do busine ss” for inte r nal c ommunitie s T he T r ansition 2

5/19/2015 UVL ink: A Colle c tion of Syste ms What Is Changing?  UVL ink c hanging to myUVU  Stude nt e mail c hanging fr om UVL ink Mail to myUVU Gmail  Othe r Change s  Banne r 8 to Banne r XE  Authe ntic ation fr om UVL ink CAS to myUVU CAS 3

5/19/2015 What Is Not Changing?  T he L MS will r e main Canvas  T he bac ke nd syste ms will r e main Banne r  Most syste ms that UVL ink tie s to will r e main the same Why Is T he Por tal Changing?  Por tal  Ne e ds to be mobile fr ie ndly (r e sponsive / adaptive )  Inc r e ase d e xposur e to c onte nt and se r vic e s  Re build to be “the plac e ” to do inte r nal se r vic e s  Cr e ate a be tte r inte r nal audie nc e e xpe r ie nc e  E mail  Changing ne e ds of stude nts  Be tte r “ope n” solution 4

5/19/2015 Why Is T he Por tal Changing? F OR YOU! myUVU Should Pr ovide …  Shar e d infor mation and c onte nt for YOU  Pr ovide se r vic e s and tools for YOU  T ar ge t the c onte nt spe c ific ally to YOU  Pr ovide spe c ific func tions for YOU  Be the “plac e to do busine ss” for YOU 5

5/19/2015 Whe n Will T he Change Happe n? Be for e August 1  Alpha site r olle d out to a fe w “te ste r s” August 1  Be ta site r ollout out to “se le c t gr oups”  Stude nt Se r vic e s, SWAT , UCC, We b Community, e tc . Se pte mbe r 1  Be ta site r ollout to all stude nts, fac ulty, e mploye e s, and advisor s Oc tobe r 15  L ive “switc h ove r ” for main syste m to be c ome myUVU  UVL ink will still be available with limite d func tionality June 30, 2016  Old UVL ink and UVL ink Mail syste m de c ommissione d It Won’t All Happe n At Onc e 6

5/19/2015 Who Will Be Affe c te d?  All e mploye e s  All fac ulty  All stude nts  All Advisor s  All inte r nal UVU Communitie s How Will It Be Done ? 1 R e se ar c h 2 Analysis of e xisting syste ms 3 Ar c hite c tur e and str ate gy 4 De sign, De ve lopme nt, T e sting 5 L aunc h and be yond 7

5/19/2015 Re se ar c h Base d Ar c hite c tur e Que stionnair e s  F our main audie nc e s  E mploye e s – 300 (stude nt, par t-time , full-time )  Stude nts – 200 (par t-time , full-time )  F ac ulty – 200  Advisor s – 80  L ooking for most use d fe atur e s of UVL ink  R e que sting impr ove me nt input 8

5/19/2015 Re se ar c h Base d Ar c hite c tur e F oc us gr oups  F r om que stionnair e s  Smalle r gr oups (20-30) pe r audie nc e  L ooking for fur the r or ganization input Car d Sor ting  “Similar ” gr oupings and c onte nt 9

5/19/2015 Analysis of E xisting Syste ms  E mail  Por tal (UVL ink)  Banne r Se r vic e s  Othe r thir d par ty syste ms  Canvas, Cale ndar s, Wolve r ine T r ac k, e tc . Ar c hite c tur e and Str ate gy  Site Map  Ide ntifying ke y func tions, se r vic e s, c onte nt  Or ganize by “audie nc e ”  Must be adaptable to additional ne e ds/ syste ms  Br e ak down by tab, page s, por tle t, c onte nt  De te r mining be st layout for mobile , table t, and de sktop 10

5/19/2015 De sign, De ve lop, T e st De sign  Ne w fr e sh de sign  Inc lude ne w br anding e le me nts De ve lop  L ate st fr ame wor ks and c ode base  Ne w por tal bac ke nd syste m (L uminis 5.1) T e st  F unc tionality  Usability 11

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5/19/2015 What Ar e T he Impr ove me nts?  Ne w fr e sh de sign  Mobile fr ie ndly (r e sponsive / adaptive )  Ne w e mail syste m for stude nts  Dir e c t linking with fr ie ndly UR L s  Impr ove d or ganization and navigation  Additional page s, tar ge te d audie nc e s  Ability to have “gr oup” site s  T r aining vide os on how to use myUVU  Muc h mor e as syste ms ar e adapte d 13

5/19/2015 L aunc h Pr oc e ss Be for e August 1 – Alpha site finalize d, ar c hite c tur e finishe d August 1 – Be ta site r ollout to se le c t gr oups – te sting/ fe e dbac k Se pte mbe r 1 – Be ta site r e le ase d to all inte r nal UVU c ommunity Oc tobe r 15 – “Go L ive ” (authe ntic ate d syste ms switc he d)  UVL ink will still be available Oc t 15, 2015 – June 30, 2016  F e atur e s slowly r e move d fr om UVL ink, pointing the m to myUVU June 30, 2016  Old UVL ink and UVL ink Mail syste m de c ommissione d L aunc h and Ne xt Phase s  T oo many syste ms inte gr ate d to make all c hange s r ight now  F ir st, r e plac e what we c ur r e ntly have  Se c ond, impr ove e xisting se r vic e s  T hir d, add additional func tionality as ne e de d  “L iving” syste m  F utur e e nhanc e me nts  Inte gr ate ne w Banne r XE por tle ts for ne w func tionality  Mobile app fe atur e s imple me nte d within myUVU  Addition of many thir d par ty syste ms ac r oss c ampus 14

5/19/2015 We bsite F or Update s www.uvu.e du/ myuvu Summar y  UVL ink and UVL ink Mail ar e c hanging  Muc h impr ove d syste ms  Phase d pr oje c t  Stay infor me d, give fe e dbac k www.uvu.e du/ myuvu 15

5/19/2015 Q & A Nathan Ge r be r Nathan.Ge r be r @uvu.e du www.uvu.e du/ myuvu 16