Utah State Archives Conference October 6, 2016 About UVU Email - PowerPoint PPT Presentation

Utah State Archives Conference October 6, 2016

 About UVU Email  Outlook and Exchange Features  Ideas for Retaining Email Records  Questions

 VAX and WordPerfect Office, Limited Internet Messaging (@1990-1994)  GroupWise (1994-2010)  Outlook/Exchange (2010-Present)

 Server  Client (Many Platforms)  Messages  Databases  Folders  Policies  Personalized Settings  System-wide Settings  Access  Storage Exchange Outlook

 Online Archive  Archive and Retention Policies  No Auto-Forwarding  Quotas  Litigation Holds  System-Wide Search  Recycle Bin

 Folders  Sent Items  Rules (Client side vs. Server side)  Quick Steps  Categories  Sort  Filters  Search  Deleted Items

 Group Policy ◦ No PSTs Allowed

Wait for specified age Wait for specified age 1. 1. of message of message Remove message Move message to 2. 2. from mailbox or from online archive online archive Archive Retention

 Impose Small Quotas  Move Messages to Appropriate Folders ◦ Manually ◦ Quick Steps ◦ Rules ◦ DON’T FORGET SENT ITEMS  Mailbox Folder has a Short Term Archive Policy  Each Archive Folder has an Appropriate Retention Policy

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 IT Project Management  Chief Information Office Officer  Ray.Walker@uvu.edu  mckeacbr@uvu.edu  801-863-8183  801-863-8940 Brett McKeachnie Ray Walker