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Utahs Open Records Portal Rene Wilson, State Archives 1 11/13/15 - - PDF document
Utahs Open Records Portal Rene Wilson, State Archives 1 11/13/15 - - PDF document
11/13/15 Utahs Open Records Portal Rene Wilson, State Archives 1 11/13/15 The Law, UT Code 63A-3-403(11) Legislation passed in 2014 Modified the Transparency site to serve as a point of access for GRAMA requests for government
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Portal Functionality
Users can § Submit record requests online
- one at a time (no spamming allowed)
- must create a UT account
§ Communicate with Record Officer § Upload files § View log, notes, fees
Portal Functionality
§ Approve, deny, refer requests
- denial automatically
includes legislatively required notifications
§ Upload documents § Detail fees, tasks, notes § Split requests into multiple parts § Apply “Extraordinary Circumstances” § Communicate with user § Respond outside of portal § View log
Record Officers can
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Non-live Demo
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Records Officer Experience
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Top Questions
§ Do I have to use the Portal?
- Yes, if you get a request you must access Portal to retrieve
the request
- No, you don’t need to answer the request via the portal
§ When does the time limit start?
- 10-day time limit starts when RO opens the request
- Or if unopened for 10 days, it gets closed out
§ Can people spam me?
- No
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Upcoming Improvements
§ Track all requests in system, even requests received outside the system § Forwarding of referrals § Consolidated navigation § Customizable fields § Additional reporting tools
Questions?
Renée Wilson reneewilson@utah.gov
- penrecordsadmin@utah.gov