Update on COVID-19 Response in Schools Nancy Magee, Superintendent and SMCOE Executive Leader March 20, 2020
COVID-19 Response Timeline January and February § January: Tracking world news § February 5 : Main Topic on Cabinet Agenda: Update Pandemic Plan § February 28 : Dr. Morrow Attends Monthly Meeting of Superintendents
Health Department Notifications SMCOE EOC Role March 7/8 Notifications in schools only involved Contact Contact went into self-quarantine § Communication with school community § Campus cleaned, sanitized, and disinfected § School continues §
COVID-19 Response Timeline March 2020 § March 9: Meeting w/ Governor & State Superintendent § March 10: SMCOE Leadership Seminar § March 13: Dismissal of Students from Campus § March 16: Shelter in Place
Role of Schools: Slow the Spread
Health Emergencies and Privacy Shelter in Place Order Containment Mitigation Students dismissed from campus under order § Focus of Health Department investigations is shifted § Community Spread – High Risk Contact Under Shelter in Place, schools cease role in EOC Communication §
Superintendent Communications § Governor and State Superintendent § 58 County Superintendents § Bay Area Shelter-in-Place County Superintendents § San Mateo County Health Department § District Superintendents § Private and Charter Schools § San Mateo County EOC § County Board and SMCSBA § SMCOE Staff § San Mateo County Residents
SMCOE Internal Communication § The Morning Report § Daily Morning Cabinet Meeting § 11:00 Leadership Zoom Call § All SMCOE Afternoon Update via Email § End of Day Cabinet Check-In
COVID-19 Response SMCOE Student Programs P-22 Program § Program specialists partnered with teachers to develop personalized remote learning lesson plans for each student. All lessons, materials, and supplies mailed to families on Monday, March 23 rd . Early Start § Staff are in communication with all families. Awaiting guidance from legal counsel and CDE on the best practices methods to serve families remotely. Canyon Oaks § Teachers developed paper-based personalized lessons for each student and delivered instructional materials to clinical staff.
COVID-19 Response SMCOE Student Programs Staff in all programs are participating in IEP meetings for all students via Zoom. Gateway § T eachers developed paper-based personalized lessons for each student and mailed all instructional materials to families. Every family was contacted by their student’s teachers (with translation support when needed). Hillcrest and Kemp § T eachers developed paper-based personalized lessons for each student and delivered instructional materials to probation staff.
SMCOE Safe and Supportive Schools § Conducting wellness meetings facilitated for all SMCOE employees twice a week via Zoom § Developing and delivering trainings such as Community Resiliency Model to develop skills in learning to regulate one’s own nervous system when under stress § Developing mental health resources and supports for students and families across San Mateo County
COVID-19 Response Instructional Services Curriculum and Instruction § Curriculum coordinators collaborating w/ Student Services, SELPA, and Early Learning to develop resources and materials § Meeting weekly w/ district curriculum leaders to share best practices, identify needed supports, and address questions § STEAM staff contributing to statewide Distance Learning Guidance and developing guidance and support for student use of technology
COVID-19 Response Instructional Services Systems for District Improvement § Holding virtual meetings with districts to disseminate information, and provide ongoing LCAP supports via phone or virtual meetings Early Learning and Support Services § Collaborating with partners including Silicon Valley Community Foundation, First 5, 4C’s, Build Up, etc. on funding for pressing needs like technology for staff to communicate and support student learning remotely § Supporting 4C’s efforts to identify providers with openings for emergency care and support/encourage providers who are open to stay open
Human Resources Teacher/Admin Development Human Resources § Negotiating side agreements/MOU’s with unions § Meeting responsibilities for completing payroll § Meeting all credential-related mandates and timelines T eacher/Administrator Development § Continuing full implementation of courses, coaching, and assignments through online service delivery model § Continuing to pursue grant proposals for Teacher Residency grant and renewal for Classified Teacher Credential grant
Business Services Internal Business § Ensuring payroll and vendor payments continue § Beginning development of business practices for continuity of operations External Business § Ensuring payroll and vendor payments continue for districts § Working with districts to schedule daily work in the financial systems § Working on business practices with partner agencies, including County Treasurer and Auditor-Controller
Business Services Informational Technology § Deployment of remote work devises § Training staff on remote access § Development directions for remote access such as Zoom, phone forwarding. § Continued work on cyber security and connectivity issues Maintenance and Operations § Cleaning and closing down of school sites § Working with construction team at Anne Campbell Center § Development of PONY schedule to support our districts in the Keeping 101 T win Dolphin Drive Office open 8:00 am-4:30 pm Essential Staff Working On-Site
Special Education (SELPA) Governor loosened allowable Special Ed Timelines for assessment plan § development and access to copies of records upon request. Timelines for Special Education assessment, IEPs, Annuals and Triennials are not included in this waiver, as these are Federal IDEA timelines. Guidance from US Department of Education, Office of Special § Education Programs, and Office for Civil Rights released on March 17 th . This advice must be the first consideration as it relates to services, timelines for IEPs, assessments, and other IDEA-related issues. SELPA continues to provide support, technical assistance, and § communication, and is scheduling LEA meetings via Zoom or phone. Compliance activities continue, so working to support teams to figure out next steps and resources. Participating in state and federal responses and guidance activities, and § sharing resources as frequently as possible or appropriate.
Next Steps § Support our communities in delivering at-home/distance learning and remote work – Stay connected – Prioritize wellness § Work together w/ state leaders and six Bay Area Counties and Health Officers to determine criteria for re-opening schools § Providing ongoing resources, training, and support to all stakeholders § Facilitate communication and continue as hub of support, resources, and guidance § Live our values cultural humility ! trauma-informed ! growth mindset honor sustainability ! be accountable
Board Discussion www.smcoe.org
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