United Way of Pioneer Valley Community Impact Basic Needs Grant Program 2018-2020 Information Sessions
What to Expect • Welcome and Introductions • Agenda Overview • Program Overview • Presentation • Review of Application Process • Program Budgets and Financials • Questions and Discussions United Way of Pioneer Valley 2
Desired Outcomes At the conclusion of this meeting, applicants will have a clear understanding of: • What is eligible for funding • How to apply • What the decision-making process will look like • What the timeline looks like • What the expectations of funded organizations will be United Way of Pioneer Valley 3
United Way Grant Programming Types of Grant Funding Priorities Grant Requirements Funding Programs Cycle Basic Needs Emergency food, shelter, Complete MOU, interim and end 2 year Program utility/fuel assistance for of year reports, site visits, working poor, elderly, and learning community, etc. veterans Education / Youth Youth-serving organizations Complete MOU, interim and end 3 year Program of year reports, site visits, learning community, DAP surveys, data templates, evaluations Small Grants Align with education, income, Invitation to apply, complete end One time and/or basic needs pillars of project report EFSP Emergency food, shelter, utility / Complete application, Phases fuel assistance, rent/mortgage allocations based on EFSP Local assistance Board Approval UWPV Communications Office 4 2/11/10
Is my organization eligible? • Office and services provided in Hampden County, South Hadley and Granby, MA • Organizational structure • Financial strength (no adverse opinions or insolvency) • Board of Directors (non-compensated) • Complies with all federal and state laws, rules and regulations concerning discrimination, operations, facilities, and delivery of services • Complies with all federal and state laws and regulations concerning anti-terrorism activities United Way of Pioneer Valley 5
Is my program eligible? Shelter: These grants will fund qualifying organizations that provide short-term shelter to move individuals and families who are homeless to shelter within the UWPV catchment area. This may include, but is not limited to, individuals or families who are homeless because of financial hardship, survivors of crisis or natural disaster, and survivors of domestic violence. Food: Support short-term food assistance for people facing economic hardship, homelessness, isolation (homebound), etc… This will include food pantries, meal services, and complete SNAP applications. Heating Assistance: These grants are intended to fund programs that provide assistance to individuals who are unable to pay their heating bills due to economic hardship, but do not qualify for state or federal assistance (201%-350% of federal poverty guidelines). United Way of Pioneer Valley 6
What will the RFF Include? Proposal Requirements and Selection Criteria The following criteria will be required for all proposals: • Alignment with UWPV’s Basic Needs focus areas • Alignment with the applicant’s organization mission statement • Select a Units of Service discussed in your Program Description. Speak to the current baseline of the # of households and people that you assist now, and how much more you will change or expand with UWPV funds. Here are the Units of Service to select from: – #of bed nights – # of meals served – # bags of food distributed (what’s in a bag of food)? – # of fuel bills paid per household – # households receiving emergency services and assistance – # households receiving disaster relief services and assistance (ex. fires, natural disasters) • Household = 1 residence; # people served = # people in a household • TRACK PRIORITY TARGET POPULATIONS (VETERANS, SENIOR CITIZENS, ETC.) • Attachments (Budget Template, Board of Directors List, Last Approved Organizational Budget, and Last Approved Audit or 990 if not required to file an audit) 7
Sample Budget Template UWPV Communications Office 8 2/11/10
CHECK YOUR NUMBERS!!! Units of Service Measurements 1. #Households 2. #Families, even “families” of one 3. # People Served 4. # Meals Served 5. # Boxes / Bags Distributed 6. # Bednights Measuring a Unit of Service = $ Example: • If it costs an organization $33 to provide shelter for an individual on any given night. Therefore, the unit cost of a bed night is: $33 per person per night. • It costs an organization $30 to provide a bag of food to a family. Then the cost of a bag / box distributed is $30. United Way of Pioneer Valley 9
What UWPV Reports Unit of Service Total UWPV Total UWPV Pantry Meals Bednights Bednights Fuel Disaster SNAP (based on MOU) Ind households Served (Ind) DV Assistance Relief Total Served 609 609 243 243 41 107 41 41 511 511 - 511 7,076 7,076 931 7,076 1,183 1,183 575 1,183 53,801 971 184 971 7,800 2,044 1,955 2,044 445 445 261 445 200,000 12,811 - 12,811 32,767 13,460 5,423 13,460 37,800 32,767 - 32,767 29 29 10 10 15,638 15,638 3,996 13,254 2,384 783 100 34 34 34,325 6,250 694 6,250 7,738 476 101 476 10 49 29 29 - - 2,599 90 35 90 19,202 194 131 194 94,810 14,643 35,315 55,687 284 1,447 114 243 1,183 Individuals Individuals Individuals Individuals Households Households Individuals United Way of Pioneer Valley 10
What is the decision making process? Board decisions are final 11
What level of funding is available? The maximum grant award will be $35,000 per year and will be determined based on the availability of funds and the impact of the proposed program. United Way of Pioneer Valley 12
What are reviewers looking for? United Way of Pioneer Valley 13
What are the post-grant requirements? • Carefully reading through the Memorandum of Understanding with UWPV prior to receiving any funds. • Submit program and financial progress reports every six months and as requested, starting January 2019. • Implement publicity and co-branding with United Way of Pioneer Valley on your materials related to the funded program. • Complete and update your profiles in Mass211(information and referral resource) and Volunteer Pioneer Valley (free online volunteer engagement tool). • Identify yourself as UWPV funded agencies by displaying the UWPV trademarked logo within their facilities and on all communications materials pertaining to UWPV-funded programs. United Way of Pioneer Valley 14
What is the timeline? Deadlines and Key Dates: Request for Funding released February 21 Information Session for applicants February 21 and February 22 Request for Funding due March 9 by 4:30 pm Notification of funding decisions by May 31 Signed Memorandum of Understanding due June 24 Funding released (monthly) July United Way of Pioneer Valley 15
How do I apply? All applicants must apply online through WizeHive’s Zengine Online. Application materials are available at: https://webportalapp.com/sp/uwpv2018 United Way of Pioneer Valley 16
All Users are NEW users! #1. Create a profile to get started United Way of Pioneer Valley 17
#2. Complete Profile Input page United Way of Pioneer Valley 18
#3. Click “Save Draft” if you’re still working on the program or “Save” once your profile is complete and ready to submit United Way of Pioneer Valley 19
#4. Go to and complete the “2018 Basic Needs” Application United Way of Pioneer Valley 20
Things to Note During Application Process: • Available online ONLY! https://webportalapp.com/sp/uwpv2018 • Save link to application as a favorite in your browser just in case you need to finish it later. • You will need to provide your log-in to other individuals if others will contribute to the application. • Don’t forget to answer all questions and upload all attachments. • You must use the United Way provided Budget Template • If you have any technical issues – at all – contact the Grants Administrator for instructions on how to proceed.
Online Application Process Online materials to be completed include: • Request for Funding (online application) • Attachments: –Board Approved FY Organization budget –Program budget –List of Board of Directors –Most Recent Audit and IRS Form 990 United Way of Pioneer Valley 22
Thank you! Questions LaTonia N.M. Naylor, Senior Manager, Community Investments lnaylor@uwpv.org 413.693.0215 Jennifer Kinsman, Director of Community Impact jkinsman@uwpv.org 413.693.0212 United Way of Pioneer Valley 23
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