Board Meeting December 9, 2019 LOCATION PHONE NUMBER WEBSITE - PowerPoint PPT Presentation

Board Meeting December 9, 2019 LOCATION PHONE NUMBER WEBSITE FACEBOOK 227 Main Street +1 636 931 2700 www.comtrea.org https://www.facebook.com/COMTREA/ Festus, MO 63028

AGENDA 7:30 AM – Meeting Open CEO Report Approval of Agenda and Minutes Action Items CLOSED SESSION Discussion Items Mission Statement Adjournment Program Highlight Financial Review

APPROVAL OF AGENDA MOTION: “I, ______, move that the Board approve the, December 9, 2019 Meeting Agenda.”

APPROVAL OF MEETING MINUTES MOTION: “I, ______, move that the Board approve the November 11, 2019 Meeting Minutes.”

CLOSED SESSION BOARD MEMBERS ONLY

CLOSED SESSION MOTION: “I, ____________, move that the Board enter into closed session.” (All others must agree by Voice Vote)

CLOSED SESSION - AGENDA MOTION: “ I, __________, move that the Board approve the December 9, 2019 Closed Session Agenda,”

CLOSED SESSION – MEETING MINUTES MOTION: “I, ___________, move that the Board approve the November 11, 2019 Closed Meeting Minutes.”

CLOSED SESSION – ADJOURNMENT MOTION: “I, ___________, move that the Board adjourn from closed session and enter back into Open Session.” (All others must agree by Voice Vote)

OUR MISSION To lead in providing quality, comprehensive healthcare that is affordable and accessible, and to support the dedicated professionals who make caring for the individuals we serve their number one priority.

COMTREA Website Presented by MONTHLY Nathanael Herbert HIGHLIGHT & Mark Perry

FINANCIAL REPORT CASH ON HAND $2,613,664.69 ACCOUNT RECEIVABLES $1,542,505.16 “As a member of the Finance Committee, I MOTION: _________, move that the Board approve the financials for the month of October, 2019.”

FINAL AUDIT REPORT

“Ashleigh McGrath is great, she listens she's thorough she shows she cares.” “I get the treatment that I need. It's a lifeline for me” “They were patient with me. When I got my teeth pulled.” “Affordable, great to work with, staff that ACTUALLY listens.” “I like how hard the staff works to meet the needs of the patients.” “They are great! They answer any questions, show compassion, and are very nice and i really care about everyone that work on me they really seem to care and help you .” ~ Client comments from the October Patient Satisfaction Survey

GROWTH REPORT CEO REPORT BEHAVIORAL HEALTH – NOVEMBER 2019 BEHAVIORAL HEALTH - ADULT Bonus Full time Hours per week Eligible Scheduled Patient Hours of Work Hours ADJ GOAL ACTUAL % GOAL ≥ 70% Ivy Alwell (APN) 275 111 40% Bitzer, Maria (APN) 344 181 53% Dr. C.J. Jos 172 124 72% Dr Daniel Murray 73 34 46% Kelly Ratz (APN) 321 206 64% Dr. Gautum Rohatgi 174 104 60% Dr. J. Vasireddy 321 214 67% Dr. Morel (Genoa) 110 65 59% Ashley Whitley 220 116 53% SLU Docs (Kamal, Moebbi, Boules, Dr. B) 206 26 13% Equivalent of 3 work days/week 2218 1181 53%

GROWTH REPORT CEO REPORT BEHAVIORAL HEALTH – NOVEMBER 2019 BEHAVIORAL HEALTH - CHILD/YOUTH Bonus Full time Hours per week Eligible Scheduled Patient Hours of Work Hours ADJ GOAL ACTUAL % GOAL ≥ 70% Dr. Lisa Delaney 152 116 76% Dr. Lucas (Genoa) 91 66 72% Dr. Wade Mahoney 104 103 99% 347 285 82% INTEGRATED STAFF Ashley Whitley 291.47 158.00 54%

GROWTH REPORT CEO REPORT PRIMARY CARE – NOVEMBER 2019 Scheduled Patient Hours of Work Hours ADJ GOAL ACTUAL % GOAL ≥ 70% Ashley Whitley 71 42 59% Ashleigh McGrath 330 248 75% Amanda Sherwood 241 186 77% Dr. Hampton 184 152 83% Bess Lillimar-Stephens 264 152 58% Kelly Nichols pt. care 10/15 344 181 53% Dr. Swopes (start 12/01/19) 0 0 #DIV/0! Dr. Hayat (start 1/06/20) 0 0 #DIV/0! Dr. Ashraf 0 55 #DIV/0! TOTALS 1679 1,123 67%

GROWTH REPORT CEO REPORT ORAL HEALTH – NOVEMBER 2019 ORAL HEALTH - DENTISTS Scheduled Patient Hours of Work Hours # days MTD 19 Full time Hours per week THRU 11/01 MONTH END FORECAST PROJ VISITS ACT MTD GOAL % GOAL PROJ REV 72 Dr. Garland 72 118 61% 12,168 43 Dr. Empkey 43 118 37% 7,267 254 Dr. Darling 254 236 108% 42,926 229 Dr. Mazzoli 229 236 97% 38,701 220 Dr. Shakhnovich 220 236 93% 37,180 215 Dr. Cook 215 236 91% 36,335 134 Dr. Invencion - July Start 134 236 57% 22,646 115 Dr. Alquino - July Start 115 236 49% 19,435 20 Dr. Autry (32 hrs in Jan - M-W-Th) 20 118 17% 3,380 1,384 TOTALS 1,384 1,826 76% 233,896

GROWTH REPORT CEO REPORT ORAL HEALTH / HYGIENISTS – NOVEMBER 2019 ORAL HEALTH HYGIENISTS # days MTD 19 Full time Hours per week THRU 11/01 MONTH END FORECAST PROJ VISITS ACT MTD GOAL % GOAL PROJ REV Sandy Holifield 17 17 63 27% 2,873 Renee Blanken 82 82 94 87% 13,858 Ashley Wegener 20 20 63 32% 3,380 Angelica Miller 29 29 63 46% 4,901 Elisha Krisher 110 110 125 88% 18,590 Rachel Klasek 106 106 125 85% 17,914 Gina Baker 103 103 125 82% 17,407 Jodi Stotler 0 0 0 #DIV/0! 0 Micki Stafko 62 62 125 49% 10,478 Jessica Armbruster 0 0 0 #DIV/0! 0 529 TOTALS 529 784 67% 89,401

CEO REPORT FEDERAL AND STATE ASSOCIATIONS ADVOCACY AND COMMUNITY INVOLVEMENT

DIVISIONAL/DEPARTMENT CEO REPORT UPDATES BH/PSYCHIATRY PRIMARY CARE ORAL HEALTH

CEO REPORT HRSA Information - FY 2020 Noncompeting Continuation (BPR) Progress Report Approval – will be submitted by Friday, December 13, 2019. In addition the change of scope will be submitted for the closure of Twin City Dental. SLIDING FEE DISCOUNT FISCAL Amy December YES NO NA FINANCIAL MANAGEMENT AND FISCAL Amy December YES NO Rhodes Rhodes PROGRAM ACCOUNTING SYSTEMS HRSA PR Monthly Review 100% Compliant a. Applicability to In-Scope Services 1 a. Financial Management and Internal Control b. Sliding Fee Discount Program Policies 1 1 Systems c. Sliding Fee for Column I Services 1 b. Documenting Use of Federal Funds d. Multiple Sliding Fee Discount Schedules 1 1 e. Incorporation of Current Federal Poverty Guidelines 1 c. Drawdown, Disbursement and Expenditure 1 Procedures f. Procedures for Assessing Income and Family Size 1 d. Submitting Audits and Responding to Findings 1 g. Assessing and Documenting Income and Family Size 1 e. Documenting Use of Non-Grant Funds 1 h. Informing Patients of Sliding Fee Discounts 1 i. Sliding Fee for Column II Services 1 TOTAL 5 0 j. Sliding Fee for Column III Services 1 k. Applicability to Patients with Third Party Coverage 1 l. Evaluation of the Sliding Fee Discount Program TOTAL 11 0 0 % 100%

BOARD MEMBERS USING CEO REPORT FQHC SERVICES DECEMBER 2019 47% % 53% CURRENTLY IN COMPLIANCE Of Board Board Members Members are using NOT FQHC utilizing Services FQHC HRSA REQUIRES 51% Services OF THE BOARD TO BE CONSUMERS

MONTHLY GRANT UPDATE CEO REPORT Program Amt Requested on Funding Entity Recipient Description Pending Grants Status CCP Grant BH For 2 part-time positions 20 hours a week Unknown at this time The term and amount of this (Crisis Counseling grant is not known yet Program Immediate Services Program) Franklin County CAC Requested for the Family Advocate Position- $25,500 No updates at this time Community Resource $25,500 and for the Prevention Specialist $52,762.50 Board $52,762.50. This is a 18 month grant cycle January 2020-June 2021. Franklin County United CAC Currently working on the application for this $13,600 No updates at this time Way funding Saigh Foundation TWT for No More One – Time Funding $5635 In Review – January Bullying! Program Notification VOCA Grants – 2 year ASP, CAC and Two year grants. A Safe Place and • Total ASP $305.136 (Nov 1, Notified grants awarded for grants MHHP CAC are sustaining grants and the 2019 through September 30, ASP and CAC however less Mary’s House of Hope is a new grant to 2021) a 20% match is than usual, grant was not cover operational costs. If awarded the required of $76,284. awarded for MHOH grants would start October 1, 2019 • Total CAC $483,316 (Nov 1, Operational costs through September 30, 2021. 2019 through September 30, 2021) a 20% match is required of $120,829 Note te t this l list only i includes t those g grants ts that a t are still pending o g or had b been a applied f for / / awarded or d declined d during t g the c curre rent mon month

VOLUNTEERS CEO REPORT (FY: 2020-2021) Location JULY AUG SEPT OCT NOV TOTAL HOURS A Safe Place 0 9 19 8 9 45 26 CAC 0 8 10 2 6 48 Employees 12 6 0 19 11 432 Board Members 84 58 99 120 71 Adult and C&Y Div. 59 34 93 0 0 186 Tails with Tales 55 108 88 113 153 517 Job Shadowing 0 7 25 58 48 138 210 230 334 320 298 1392 TOTAL Hours:

ACTION ITEMS REQUIRES A VOTE

APPROVAL Leadership Council Reports Emailed to Board MOTION: “I, ______, move that the Board approve the November 2019 Leadership Reports to the Board.”

APPROVAL FY 2019 Audit MOTION: “I, ______, move that the Board approve the FY2019 Audit Report as presented.”

APPROVAL FY 2020 Noncompeting Continuation (BPR) Progress Report Budget MOTION: “I, ______, move that the Board approve the FY 2020 Noncompeting Continuation (BPR) Progress Report Budget as presented.”