Unit Salie Nassiep, Research Finance Manager Faculty Research - - PowerPoint PPT Presentation

▶
unit
SMART_READER_LITE
LIVE PREVIEW

Unit Salie Nassiep, Research Finance Manager Faculty Research - - PowerPoint PPT Presentation

Jan 27, 2023 706 likes •844 views

Faculty of Health Sciences Research Grants &Finance Unit Salie Nassiep, Research Finance Manager Faculty Research Finance Office About Us The Research, Grants and Finance Unit (RG&F) provides financial administration, monitoring

slide-1
SLIDE 1

Faculty of Health Sciences Research Grants &Finance Unit

Salie Nassiep, Research Finance Manager

slide-2
SLIDE 2

Faculty Research Finance Office

About Us

  • The Research, Grants and Finance Unit (RG&F) provides financial

administration, monitoring and reporting to researchers, the University's administration and to external sponsors.

  • RG&F review and approve all budget proposals, ensuring the cost to the

Faculty and University is recovered. (Full Cost Recovery)

  • RG&F provides an audit function to ensure adherence to the University

policies and to financial policies imposed by government departments, funding agencies and industry partners.

  • RG&F maintains a liaison with sponsors on procedural and financial

matters and communicates requirements to researchers and the departmental administration staff.

  • RG&F approve requests to open and close research funds and monitor

the management of these funds for the faculty.

slide-3
SLIDE 3

Faculty Research Finance Office

slide-4
SLIDE 4

Faculty Research Grants & Finance

  • Structure and Roles
slide-5
SLIDE 5

UCT & FHS Research Finance Structures

Research Management

  • Faculty Research Finance

Departments

  • Infectious Disease Molecular
  • Public Health and Family Medicine
  • Human Biology
  • Integrated Biomedical Sciences
  • Pathology

Faculty Research Finance Office Faculty Campus Finance Hub OMB & RCH Hub

Departments

  • Allied Health Sciences
  • Anaesthesia and Perioperative

Medicine

  • Psychiatry & Mental Health
  • Paediatrics & Child Health
  • Radiation Medicine
  • Medicine
  • Surgery
  • Health Sciences Faculty Mgt and

Admin (Core Facilities)

  • Obstetrics & Gynaecology

Deputy Dean Research

slide-6
SLIDE 6

Faculty Research Grants & Finance Office: Staff Structure

  • Staff Structure:

– FHS Finance Manager (Eliza Hui) – Research Finance Manager (Salie Nassiep) – Research Management Accountant (Beverley Vicars) – Research Management Accountant (Darren Meyer) – Research Management Accountant (Rukshana Champion)

slide-7
SLIDE 7

Research Grants & Finance Structure

FHS FINANCE MANAGER ELIZA HUI PC 13 SENIOR FINANCE OFFICER STANFORD FLANAGAN PC 9 RESEARCH MANAGEMENT ACCOUNTANT BEVERLEY VICARS PC 11 ASSISTANT RESEARCH MANAGEMENT ACCOUNTANT NAADIR DANIELS PC 10 RESEARCH MANAGEMENT ACCOUNTANT DARREN MEYER PC 11 SENIOR FINANCE OFFICER WILLIAM KAYSER PC 9 ASSISTANT RESEARCH MANAGEMENT ACCOUNTANT ROOZIA FAKIER PC 10 SENIOR FINANCE OFFICER MARIUS KROUKAMP PC 9 FINANCE ADMINISTRATOR PORTIA ALLEN PC 7 SENIOR FINANCE OFFICER VACANT PC 9 SENIOR FINANCE OFFICER MASUDA GALSOOKER PC 9 FINANCE OFFICER ROSINA MBOBO PC 8 SENIOR FINANCE OFFICER JOY JOACHIMS PC 9 SENIOR FINANCE OFFICER NAZMIE CARIEM PC 9 SECRETARY VACANT PC 5 FINANCE OFFICER MADODA SIGONYELA PC 8 FINANCE OFFICER AUDREY ERASMUS PC 8 SENIOR FINANCE OFFICER AVRIL CAMPBELL PC 9 FINANCE ADMINISTRATOR VACANT PC 7 SENIOR FINANCE OFFICER ZURAAN NAGIA PC 9 FINANCE ADMINISTRATOR ELROY FELIX PC 7 FINANCE OFFICER VACANT PC 8 FINANCE ADMINISTRATOR ACHMAT SYDOW PC 7 SENIOR FINANCE OFFICER AADIELA HARDIEN PC 9 FINANCE OFFICER FAITH QEJA PC 8 FINANCE OFFICER NCUMISA HONONO PC 8 FINANCE OFFICER MOEGSIEN MANIE PC 8 FINANCE OFFICER JUDY BOYES PC 8 FINANCE OFFICER DAVINA JOSIAS PC 8

FHS Research Finance Organogram 04 July 2017 TOTAL 54 VACANT 9

FINANCE OFFICER ISABBEL COOPER PC 8 FACULTY CAMPUS RESEARCH TEAM X 29 FACULTY RESEARCH TEAM X 7 RED CROSS TEAM X 6 OLD MAIN BUILDING TEAM X 9 FACULTY RESEARCH PROJECTS ASSISTANT RESEARCH MANAGEMENT ACCOUNTANT VACANT PC 10 SENIOR FINANCE OFFICER SHAUN SPIRES PC 9 SENIOR FINANCE OFFICER WIDAAD SALIE PC 9 RESEARCH MANAGEMENT ACCOUNTANT RUKSHANA CHAMPION PC 11 ASSISTANT RESEARCH MANAGEMENT ACCOUNTANT SITARA GAFFOOR PC 10 SENIOR FINANCE OFFICER NATALIE JOHNSON PC 9 FINANCE OFFICER VACANT PC 8 ASSISTANT RESEARCH MANAGEMENT ACCOUNTANT KAREN KUHRAU PC 10 SENIOR FINANCE OFFICER GAMMAAAD NACKERDIEN PC 9 FINANCE OFFICER ZINZI SAKATI PC 8 FINANCE OFFICER VACANT PC 8 FINANCE OFFICER AMINA CHARLES PC 8 ASSISTANT RESEARCH MANAGEMENT ACCOUNTANT LIEZEL MAMPIES PC 10 ASSISTANT RESEARCH MANAGEMENT ACCOUNTANT MICHAEL FANNER PC 10 FINANCE OFFICER FRANS LANE PC 8 FINANCE OFFICER VACANT PC 8 INTERN FINANCE ADMIN CINDY MUSSETT PC 6 INTERN FINANCE ADMIN JEAN V/D MERWE PC 6 FINANCE OFFICER JONATHAN WARD PC 8 FINANCE OFFICER VACANT PC 8 FINANCE ADMINISTRATOR PETER ARENDSE PC 7 FINANCE ADMINISTRATOR KAREN SEGERS PC 7 RESEARCH FINANCE MANAGER SALIE NASSIEP PC 12

slide-8
SLIDE 8

Faculty Research Finance Office: Roles

Roles:

− To provide a strategic, responsive, cost efficient and effective, financial and risk management framework within which the faculty’s research enterprise can function

  • ptimally.

− To provide the Deputy Dean: Research, Faculty Finance Manager and Central Finance Managers in managing strategically and accountably the research finance in the Faculty

  • f Health Sciences and UCT projects.

− To assist the faculty finance manager in providing a comprehensive and cohesive faculty finance service (team) to the Dean, Deputy Deans, Heads of Departments (HoD) and staff. − To provide appropriate financial management and support services for research

  • perations

− To actively participate in and contribute towards development of research financial policies and procedures and systems with the Finance Department and other Central Research related units.

slide-9
SLIDE 9

Faculty Research Finance Income and Expenditure:

Healt ealth h Sciences ciences Facult Faculty O Office ice Research Grants & Finance

RESEARCH INCOME AND EXPENDITURE FOR YEAR ENDED 31 DECEMBER 2016

2016 2015 2014 2013 2012 % Movement 2012 to 2016 R % R % R % R % R % Revenue MRC 8.14 15,271,632 1.7 17,406,927 2.4 20,202,765 3.2 19,127,756 3.9 14,122,297 3.4 CANSA
  • 66.69
566,963 0.1 1,262,865 0.2 1,136,719 0.2 1,180,868 0.2 1,701,868 0.4 NRF 152.28 78,266,106 8.7 75,065,139 10.2 44,585,130 7.1 33,774,374 6.8 31,023,591 7.4 THRIP 539.02 4,784,472 0.5 1,395,553 0.2 5,648,681 0.9 3,237,166 0.7 748,726 0.2 WELLCOME 298.87 51,488,586 5.8 26,147,827 3.5 29,199,127 4.6 13,670,874 2.8 12,908,533 3.1 URC
  • 38.38
8,376,073 0.9 10,954,887 1.5 10,345,977 1.6 15,107,616 3.1 13,593,643 3.2 UEC 67.39 5,714,880 0.6 2,378,571 0.3 7,483,759 1.2 2,936,226 0.6 3,414,119 0.8 FRC 11.44 9,735,956 1.1 8,245,672 1.1 11,235,504 1.8 5,958,374 1.2 8,736,333 2.1 DONATIONS 114.58 53,185,787 5.9 39,550,707 5.3 29,738,659 4.7 26,742,084 5.4 24,785,427 5.9 OTHER
  • 57.47
32,536 0.0 157,500 0.0 79,960 0.0 1,343,300 0.3 76,500 0.0 CONTRACTS 115.03 664,836,566 74.3 555,726,242 75.2 469,375,215 74.5 369,941,778 75.0 309,189,315 73.4 SALES 188.27 2,261,835 0.3 1,190,972 0.2 626,288 0.1 327,694 0.1 784,623 0.2 112.43 894,521,390 100 739,482,861 100 629,657,785 100 493,348,110 100 421,084,975 100 Expenditure STAFFING COSTS (Incl. Bursaries & scholarships) 397,333,324 47.9 341,206,282 49.9 266,699,775 45.6 239,680,985 46.5 207,163,351 51.8 GENERAL EXPENSES 270,565,526 32.7 227,311,793 33.3 192,421,501 32.9 154,777,047 30.0 135,000,064 33.7 Audit, Management fees 16,231,700 2.0 17,115,343 2.5 15,623,209 2.7 8,270,595 1.6 7,840,717 2.0 Bank Charges 45,551 0.0 55,098 0.0 27,042 0.0 94,067 0.0 80,688 0.0 Computer cons & software 9,863,000 1.2 8,209,320 1.2 5,228,736 0.9 6,399,155 1.2 3,577,127 0.9 Conference / registration 8,125,091 1.0 5,237,010 0.8 4,463,718 0.8 4,627,546 0.9 6,485,275 1.6 Entertainment & functions 3,240,775 0.4 2,827,986 0.4 2,704,924 0.5 2,324,666 0.5 3,152,340 0.8 General Operating 131,704,850 15.9 109,383,367 16.0 88,038,691 15.1 72,195,148 14.0 59,593,152 14.9 Insurance (171,401)
  • 0.0
(1,453,791)
  • 0.2
(1,345,097)
  • 0.2
(1,565,114)
  • 0.3
113,929 0.0 Periodicals & books 1,850,772 0.2 994,283 0.1 771,930 0.1 723,159 0.1 457,058 0.1 Post, telephone & fax 4,722,349 0.6 4,134,304 0.6 4,110,245 0.7 4,570,173 0.9 4,281,912 1.1 Print & copy 2,740,899 0.3 2,557,005 0.4 2,735,005 0.5 2,182,372 0.4 1,984,517 0.5 Staff training 1,760,556 0.2 1,656,638 0.2 1,294,453 0.2 1,140,196 0.2 825,256 0.2 Research Levy 18,253,669 2.2 17,376,777 2.5 17,016,864 2.9 14,503,394 2.8 14,878,994 3.7 Forex differences 73,968 0.0 (8,186)
  • 0.0
5,175 0.0 (30,037)
  • 0.0
0.0 Space & facilities 14,709,634 1.8 12,728,393 1.9 12,822,655 2.2 7,835,239 1.5 7,452,342 1.9 Travel 57,414,114 6.9 46,498,247 6.8 38,923,951 6.7 31,506,489 6.1 24,276,756 6.1 OTHER COSTS 91,085,728 11.0 59,343,836 8.7 75,825,014 13.0 81,703,773 15.8 38,603,726 9.6 ASSET ACQUISITION 69,817,255 8.4 55,242,684 8.1 49,426,110 8.4 39,264,433 7.6 19,277,135 4.8 FLOATS (121,451)
  • 0.0
320,820 0.0 573,182 0.1 307,457 0.1 23,623 0.0 828,680,382 100 683,425,414 100 584,945,583 100 515,733,696 100 400,067,900 100 FUND CREDIT 130,614,474 141,977,816 160,593,170 101,877,836 FUND DEBIT 65,841,008 120,043,092 136,691,770 133,327,374 70,059,556 CASHFLOW DEFICIT/ SURPLUS 175,934,404 159,656,282 159,656,282 (22,385,585) 21,017,075 No Recovery 227,422,990 182,565,647 159,656,282 123,078,638 111,111,037 Collaborator payments included in Revenue
  • 91,085,728
  • 59,314,943
  • 75,920,584
  • 81,775,241
  • 40,107,339
Net Revenue 803,435,662 680,167,918 553,737,201 411,572,870 380,977,636
slide-10
SLIDE 10

Faculty Research Finance Challenges:

  • Research Finance Staff Capacity: We were short staffed during this period even though

they were funded from Research projects and we still met our objectives exceedingly

  • Faculty Research Enterprise: The growth in research activities and turnover with an

increase in funder visits, audits and questionnaires.

  • Sustainability: Research Cost recovery levies after meeting the GOB target.
  • SARCHI: 11 Chairs with special conditions
  • Clinical Trials
  • Human Ethics Income
  • Faculty Research admin
  • Research Grants Management: Currently 52 Staff of which 48 is soft funded
  • UCT Financial Systems and Process: Insufficient systems resulting in manual labour-

intensive reports and processes, also leading to risk of human-error. Lack of e-forms also causing greater volumes that would otherwise not be the case.

  • Terms and Conditions of Big Foreign Funders: Forex, Timesheets, Cost Recovery, Payroll

and funder stringent reporting. Accepting T & C`s without fully understanding the financial and compliance risk.

slide-11
SLIDE 11

Faculty Research Finance Objectives:

▪ To ensure that performance of staff is kept at an optimal level and that all staff is clear about their roles, responsibilities and authorisations

  • Provide training sessions on External funder T&C’s e.g. NIH and EU; Setting up Standard

Operating Procedures / Guidelines and Creating Knowledge sharing forums

  • Ensure that Budgets are properly costed and documented, Improve the cost from recovery
  • Ensure sound financial services and administer projects that are funded per project and also

ensure projects are compliant with funders, UCT and legal requirements.

  • Ensure that audit reports to be issued and submitted to funders are as per funding

agreement and meet the reporting deadlines.

  • Assist the Faculty and UCT to be assessed by funders for eligibility to apply and receive their

research grants/funding.

  • Apply financial knowledge and experience in the development and management of these

projects.

  • Contribute towards continuing improvement of the research financial management framework

for Faculty and UCT.

  • Contribute towards improving the research financial sustainability of the Faculty.
  • Ensure that financial systems and processes are efficient and to responsive to needs
slide-12
SLIDE 12