UGME Accreditation Boot Camp Part 2 Tu esd ay, A p r il 2 , 2 0 1 9 - - PowerPoint PPT Presentation

UGME Accreditation Boot Camp Part 2

Tu esd ay, A p r il 2 , 2 0 1 9 Victo r ia I n n Ho tel an d Co n v en tio n Cen tr e 7 :3 0 A M – 3 :1 5 PM

Welcome to the UGME Accreditation Boot Camp Part 2

• Dr. Brian Postl

Dean, Max Rady College of Medicine Dean, Rady Faculty of Health Sciences Vice-Provost (Health Sciences)

Important Dates

• One hour prep meetings
• April 8-19, 2019
• Student Town Hall
• April 18, 2019
• Full Site Visit on April 28 – May 1,

2019

• Thank You Lunch on May 13,

2019

Site Visit: April 28 - May 1, 2019

Team of Accreditors:

• Dr. David Anderson

Dean, Faculty of Medicine, Dalhousie University

• Dr. Karl Stobbe

Niagara PGME Family Medicine Site Director

• Dr. Gurdeep Parhar

Executive Associate Dean, Clinical partnerships and Professionalism for Faculty of Medicine, UBC

• Dr. Barbara Barzansky

AMA Co-Secretary of the LCME

• Dr. Patricia Houston

Vice Dean of MD Program University of Toronto

• Dr. Wendy Stewart

Pediatric Neurologist and Associate Professor Dalhousie University Adam Pietrobon Third Year MD/PhD Student CFMS Sr. Rep. to CACMS University of Ottawa

Strategic Plan

Teaching Excellence & Relevance:

To meet the health-care requirements of Manitobans and employ evidence-based educational strategies which are supported by teaching excellence

Innovation & Research:

To advance scientific achievement, as well as develop and attract high-caliber researchers

Social Accountability:

To address the differing needs of various Manitoba communities

Working & Learning Environment :

To provide a safe and equitable setting in which to foster respect and productive relationships

Indigenous Respect & Achievement

• Social accountability principles for supporting Indigenous Youth
• Building partnerships to support student and community needs
• Recognize hidden curriculum
• Reconciliation with Indigenous peoples

SOCIAL ACCOUNTABILITY WORKING & LEARNING ENVIRONMENT TEACHING EXCELLENCE & RELEVANCE INNOVATION & RESEARCH

Strategic Plan Reporting

• Operational plan developed
• Regular reporting at Medicine Dean’s Council

and Department Heads Council

• Annual review of progress with

adjustments/addition as necessary

Heat Map from Mock Accreditation

Standard 1 2 3 4 5 6 7 8 9 10 11 12 Mission, Planning, Organization, and Integrity Leadership and Administration Academic and Learning Environments Faculty Preparation, Productivity, Participation, and Policies Educational Resources and Infrastructure Competencies, Curricular Objectives, and Curricular Design Curricular Content Curricular Management, Evaluation, and Enhancement Teaching, Supervision, Assessment, and Student and Patient Safety Medical Student Selection, Assignment, and Progress Medical Student Academic Support, Career Advising, and Educational Resources Medical Student Health Services, Personal Counseling, and Financial Aid Services Element 1.1 2.1 3.1 4.1 5.1 6.1 7.1 8.1 9.1 10.1 11.1 12.1 1.1.1 2.2 3.2 4.2 5.2 6.2 7.2 8.2 9.2 10.2 11.2 12.2 1.2 2.3 3.3 4.3 5.3 6.3 7.3 8.3 9.3 10.3 11.3 12.3 1.3 2.4 3.4 4.4 5.4 6.4 7.4 8.4 9.4 10.4 11.4 12.4 1.4 2.5 3.5 4.5 5.5 6.4.1 7.5 8.5 9.5 10.5 11.5 12.5 1.5 2.6 3.6 4.6 5.6 6.5 7.6 8.6 9.6 10.6 11.6 12.6 1.6 5.7 6.6 7.7 8.7 9.7 10.7 12.7 5.8 6.7 7.8 8.8 9.8 10.8 12.8 5.9 6.8 7.9 9.9 10.9 5.10 7.10 9.10 10.10 5.11 10.11 5.12 Labeling Code Color Number of Elements Satisfactory

39

Satisfactory with a need for monitoring

6

Unsatisfactory

51

Key Themes to Address from Mock Accreditation

• Learning Environment - Standard 3
• Faculty Appointments and Performance Evaluations -

Standard 4

• Infrastructure- Standard 5
• Curriculum- Governance, Content, Assessment -

Standard 6, 7, 8, 9

• Student Services - Standard 11, 12

What’s Been Done?

• Learner Mistreatment
• System approach to dealing with learner

mistreatment - quarterly reporting to CMO’s

• Environmental assessments, video on reporting

learner mistreatment

• Faculty Appointments
• Full time person hired to assist Family Medicine with

processing of appointment and performance evaluations

What’s Been Done?

• Infrastructure
• Security Enhancements (lighting, cameras, safe

walk/safe ride, additional security staff, personal screamers)

• Capital Improvements (Food Services, Student

Lounge, Gross Anatomy Lab, Health Clinic, Apotex Lecture Theatre, Daycare, Study Space)

• Parking
• Entrada

What’s Been Done?

• Curriculum
• Clear decision making and governance
• Curriculum mapping
• Plan for medical student feedback of residents
• Student Services
• Student Emergency Bursary support
• Communication on services
• “No Wrong Door” approach for students (Services for

Students + Student Affairs + Ongomiizwin Education)

• Increased Financial supports

Steering Committee New Rating (March 13, 2019)

Changes in Heat Map from Mock Accreditation

Self-rating:

• 39 Green to 84
• 6 Yellow to 5
• 51 Red to 5
• Continue to work on faculty appointments,

assessment and evaluation and learning environment

Elements with “Satisfactory with monitoring” status :

• 3.6 Student mistreatment
• 4.3 Faculty appointment
• 6.1 Program and learning objectives
• 8.5 Medical student feedback
• 8.7 Comparability of education/assessment

• 4.4 Feedback to faculty
• 9.1 Preparation of resident and non-faculty teaching
• 9.2 Faculty appointments
• 9.7 Timely formative assessment and feedback
• 9.8 Fair and timely summative assessment

Elements with “Unsatisfactory” status:

Next Steps: 1 Hour Preparatory meeting – what to expect

• The meetings are tailored toward the site visit agenda
• A list of potential elements to be discussed at each

meeting, with brief summaries, self-ratings, and the responses to the 2018 mock accreditation will be provided

• We will determine who is going to speak for what

element

• Tips on how to answer accreditors’ potential questions
• The message should be consistent across the board
• If you can’t make it or have any questions regarding

the DCI/MSS, contact Dr. Chiu or Ricardo to keep you up to speed

How to prepare yourself for a meeting with the accreditors?

• Understand your portfolio related to the

UGME accreditation

• Review standards/elements from the DCI/MSS

that will apply to your meeting

• Self-Study report publicly available on UGME

accreditation website

• If rating is not satisfactory, you need to be

familiar with what and why it is deficient and review the efforts that are being made (CQI) by the medical school to address the deficiency according to the MSS

• Familiarize yourself with our policies and

procedures

• Highlight our strengths
• Attend 1 hour preparatory meeting

Resources

• UGME Self-study Report (DCI

& MSS)

• UGME Boot Camp Fact Sheets

and Presentations

• UGME Accreditation Website
• Any questions or clarifications

can be directed to myself, Dr. Chiu or Ricardo

Thank you for attending the Boot Camp!