Transformational Change Road Maintenance in Auckland 14 September - - PowerPoint PPT Presentation

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Transformational Change Road Maintenance in Auckland 14 September - - PowerPoint PPT Presentation

Nov 23, 2022 246 likes •617 views

Transformational Change Road Maintenance in Auckland 14 September 2012 www.aucklandtransport.govt.nz 2 History 7 RCAs 35 long term contracts Varying delivery models, terms and conditions All road corridor maintenance and

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www.aucklandtransport.govt.nz

Transformational Change

Road Maintenance in Auckland

14 September 2012

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  • 7 RCA’s
  • 35 long term contracts
  • Varying delivery models, terms and conditions
  • All road corridor maintenance and renewals

– $300M annual budget – 7200km road network

  • AT formed Nov 2010 as a CCO.

History

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  • Need to act as ONE city
  • A new organisation with new expectations
  • Expected to be more responsive & more innovative
  • Staged roll-out of a new contract model
  • Industry crying out for simplicity and consistency
  • Real opportunity for change.

Initial planning

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  • Innovative, industry leading contracts
  • Alignment with AT’s responsibilities (i.e. total corridor management)
  • Maximise efficiency and value-for-money
  • A sustainable competitive contracting industry
  • Maximising use of local resources
  • Active collaboration.

What we wanted

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Workshops …

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Thinking Differently

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  • Traditional (3910)
  • Alliance
  • NEC
  • Hybrid Collaborative
  • A variety of the above
  • Others

Contract options

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Design Exercise

AT Professional Services Physical Works

Auckland Transport Physical Works Professional Services AT Physical Works Professional Services

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Design Exercise

Auckland Transport Physical Works Professional Services

Auckland Transport Physical Works Professional Services

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Outcome of workshops

Summary of Group Findings Issues Group One Group Two Group Three

Preferred Contract Form NZS3910 NZS3910 Hybrid NEC Hybrid Contract Philosophy/Culture Collaborative/Partnering Collaborative Boundary Philosophy Urban/Rural/Political Urban/Rural/Political Urban/Rural/Political Number of Contracts/Assets 6 7 7 Contract Areas Suggested Rural – South+Waiheke; North+GBI: Urban – Central 2; North, West Na North 2; South 2; Central 3; Islands ? Asset Management Approach

  • Proactive + ECI
  • Scope of Physical Works

Boundary to Boundary Head Contracts which include specialist and preferred subcontractors Boundary to Boundary Head Contracts which include specialist and preferred subcontractors Boundary to Boundary Head Contracts which include specialist and preferred subcontractors Standalone Contracts Streetlights and Energy Supply Streetlights and Energy Supply Nil Role of Professional Services 1 contract per area, each contract a consortia Same model as Central? Imbedded in AT and Physical Works Roll Out Programme From 2012, south; central, north From 2012; south; central; north; central From 2012; south; central; north; central Contract Terms Minimum 3+1+1 or 2+2+2 Na 4+2+2 Other Preferences Independent Engineer to Contract Align Specs, Capex and Opex Integration, consistency

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  • Simplicity and consistency
  • Creating a sustainable contracting environment

We will achieve this through:

  • Integrated and proactive maintenance activities
  • Delivering value for money
  • A new level of customer service
  • Keeping safe
  • Collaborative partnerships

Objectives

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Scorecard

Yes No Sustainable competitive contracting environment Simplicity Collaboration Allows for integration of Stormwater, Parks etc Value for Money Defendable/sensible AT in control Fiscally responsible (subsidy etc)

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Contract Model

Contract Form NZS3910 (+ some collaborative improvements) Contract Philosophy/Culture Collaborative - using a Contract Volume dedicated to the “Way we work together” Boundary Philosophy Urban/Rural/Community Number of Contracts/Areas 9 Road Maintenance 2 Street lighting maintenance 3 Technical Support Service Panels Contract Areas See the following map Asset Management Approach Boundary to Boundary Scope of Physical Works Head Contracts with agreed Subcontractors Timetable – Physical Works South 2012 / Central & West 2013 / North 2014 Contract Terms 4+2+2 Technical Support Services 3 Preferred Supplier Panels – all set up in early 2012

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Boundaries

– FUTURE ROAD CORRIDOR CONTRACT BOUNDARIES

1 2 3 4 5 6 7 8 9

Phase 3 July ‘14 Phase 1 July ‘12 Phase 2 July ‘13

$80M per annum $110M per annum $80M per annum

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RCM Delivery Model

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Existing Infrastructure Term Contracts

July 2014 North Contracts Commence July 2013 Central and West Contracts Commence July 2012 South Contracts Commence

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Road Corridor Contract Integration

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Rollout Timeline

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RCM Structure

Maintenance Contract Manager TSS Panel

Area Mtce Eng Principal/Sr (Board Area A)

Team Leader Team Leader

Area Maintenance Engineer (Board Area B) Area Mtce (Board Area D) TSS Resource Area Mtce Eng (Board Area A) TSS Resource Area Maintenance Engineer (Board Area C) Streetlight Engineer

(reports to St Light TL)

Road Maintenance Physical Works Road Maintenance Physical Works

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RCM Accountability Matrix

= Prime Responsibility = Dynamic Collaboration = Input / Support

AT TSS PW STRATEGIC TACTICAL OPERATIONAL

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Contract Prep Structure

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Contract Outline

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  • Price Quality Method
  • Two stage process

– Tenderers will be shortlisted through an EOI process – Scores carried through to RFT – Price/non-price weighting 60:40

  • Note:

– Dual Legal Council – Simpson Grierson & Kensington Swan – Real time Probity Audit – McHale Group

Tender Methodology

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Tender Methodology

40% 60%

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  • Industry engagement and buy-in
  • Working to shared objectives and in the best interests
  • f Auckland and New Zealand
  • AT needs its service providers ‘on the same page’
  • Internal collaboration is critical for all parties
  • Collaborative behaviours will be encouraged and

rewarded.

Collaborative Success

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Why we collaborate?

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Can we collaborate?

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AM and RCM Collaboration

Initial Treatment Selection Draft AT Programme Final AT Programme Collaboration (including monthly meetings) Database / Validation Validation of Programme (incl allocation) Final Programme Review Road Corridor Maintenance Condition Rating

  • RAMM rating

Delivery of all Maintenance and Renewals Milestone Delivery Dates 31 December 1 September 31 March Asset Management Field Validation & Develop Draft Programme - maintenance and renewals Develop Draft Programme for non-RCM activities Condition Rating

  • Wharves, PT,

seawalls, road structures, road high speed data

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  • Performance Scorecard - KPIs

– Collaborative approach to Continuous Improvement – Openly reported across all contracts – Recalibrated to encourage ‘breakthrough’ performance

  • Rewards – 40:40:20 rule

– 40% of Renewals work included in contracts – 40% of Renewals awarded based on performance – Minimum of 20% of Renewals will go to open tender

Performance and Reward

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Performance and Reward

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ICMS

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Physical Works Contract Roll Out

2012 2013 2014 PHASE 1: South (awarded) 3 Contracts PHASE 2: Central / West 4 Contracts PHASE 3: North 3 Contracts

PHASE 1 SOUTH July 2012 PHASE 3 NORTH July 2014 PHASE 2 CENTRAL / WEST July 2013

Great Barrier Island

Progress

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Yellow Book

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www.aucklandtransport.govt.nz

Transformational Change

Road Maintenance in Auckland

14 September 2012