TraCS and ACIS October 25, 2018 Tim Jordan State Custodian of - - PowerPoint PPT Presentation

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TraCS and ACIS October 25, 2018 Tim Jordan State Custodian of - - PowerPoint PPT Presentation

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October 24-26, 2018 London Bridge Resort, Lake Havasu City TraCS and ACIS October 25, 2018 Tim Jordan State Custodian of Crash Records What is TraCS Traffic and Criminal Software (TraCS) is a mobile crash reporting software system, that

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TraCS and ACIS

October 25, 2018

Tim Jordan State Custodian of Crash Records

October 24-26, 2018 London Bridge Resort, Lake Havasu City

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What is TraCS

  • Traffic and Criminal Software (TraCS) is a mobile

crash reporting software system, that can be used for electronic traffic citations, developing traffic crash reports and other reports/forms.

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ADOT’s Involvement

  • The Federal Highway Administration {FHWA) authorized

ADOT to spend Highway Safety Improvement Program {HSIP) funds to assist agencies throughout Arizona to submit their crash reports electronically.

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  • This approval allows ADOT to assist those agencies

wanting to use TraCS with funding to deploy the TraCS software.

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  • ADOT pays the yearly $60,000 TraCS licensing fee

through a grant provided by the Governor’s Office

  • f Highway Safety (GOHS).

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  • ADOT also provides limited tech support to TraCS

users free of charge.

ADOT’s Involvement

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  • Currently, 10 agencies submit electronic

reports to ADOT using the TraCS platform.

  • 11agencies are in the process of deploying

TraCS.

  • Another 34-40 have expressed interest in

TraCS.

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TraCS in Arizona

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TraCS in Arizona

  • ADOT is expanding it’s TraCS IT support

to accommodate the influx of agencies.

  • ADOT will be implementing quarterly

TraCS user meetings for agencies to get together, share best practices, forms, issues, etc.

  • The AZ TraCS website will be updated.
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  • After the reports are completed and approved, the law

enforcement agency’s records clerk makes copies of the reports.

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  • ADOT receives an average of 600 paper reports a week.
  • When a sufficient number are compiled, they are mailed

to ADOT Crash Records.

ALISS: Paper Report Pipeline

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  • ADOT personnel go thorough and remove staples from

each report, which is tedious and time consuming (Think PITA).

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  • Each report is scanned into OnBase (a scanning/storage

program).

  • The reports are then indexed so they can be located

later.

ALISS: Paper Report Pipeline

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  • The data entry clerks open the report on one screen and

ALISS on another screen then enter the data.

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ALISS: Paper Report Pipeline

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  • Hard copies of the reports are held for approximately
  • ne month then destroyed.

– Fatal reports are held three years.

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  • Reports from 2008-2012 are stored on microfilm.
  • Scanned copies of the original report are maintained

for ten years and then destroyed per the state’s records retention policy.

  • This applies to both fatal and non-fatal reports.

ALISS: Paper Report Pipeline

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  • Approximately 30% of crash reports come into

ADOT in paper form.

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  • As of January 4, 2018, ADOT has received

33,224 paper reports for 2017.

ALISS: Paper Report Pipeline

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  • Once the report is approved by your supervisor, the

report is transmitted electronically. – Some agencies have a set time each day to transmit completed reports. – Other agencies send them throughout the day as completed.

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  • Multiple queries are run to locate any errors and those

errors are corrected.

  • When the report comes in, it goes directly

into ALISS.

ALISS: Electronic Report Pipeline

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  • Currently, ADOT receives electronic reports

from 17 agencies, accounting for approximately 70% of reports.

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  • As of January 4, 2018, we have received 87,105

electronic reports for 2017.

ALISS: Electronic Report Pipeline

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Arizona Crash Information System-ACIS

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  • Designated personnel have access to

ADOT’s ACIS database to run reports and retrieve crash data.

  • This data can be used to identify crash

trends and patterns and focus law enforcement deployment.

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Arizona Crash Information System-ACIS

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  • Additionally, the data can be used to

justify funding requests to various entities for items such as road improvements, safety initiatives and additional enforcement.

Arizona Crash Information System-ACIS

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Arizona Crash Information System-ACIS

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Arizona Crash Information System-ACIS

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Arizona Crash Information System-ACIS

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Arizona Crash Information System-ACIS

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  • An Intergovernmental Agreement (IGA) is prepared

and signed. – Allows the agency to access:

  • ALISS Database to submit electronic crash

records.

  • ACIS (formerly SDM) to retrieve crash data.

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ACIS Access IGA

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Tim Jordan State Custodian of Crash Records Arizona Department of Transportation Office: 602-712-7487 Cell: 480-431-1649 Email: Tjordan@azdot.gov

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