AVONDALE-GOODYEAR TRANSIT FEASIBILITY STUDY Request for Proposals: TRACS/ALI 44.26.15 Pre-Proposal Conference March 5, 2020 – 2:30 PM
INTRODUCTIONS • Jennifer Valentine – Project Manager, MAG • Deanna Graham – Procurement Program Manager, MAG • City of Phoenix Staff • Consultant Introductions
STUDY PURPOSE • Evaluate the need for enhanced and/or expanded transit service in Avondale and Goodyear
BACKGROUND • Avondale Transit Circulator Study (2010) • ZOOM South – 2011 • ZOOM North – 2017 • Southwest Valley Transit Study (2012) • Expand ZOOM • Expand 17A and 3 • Goodyear and Buckeye Circulators • 562 and 563 Express Routes • Route 685 (Gila Bend/Ajo)
PROPOSED TASKS • Project Management & Administration • Community & Stakeholder Outreach • Existing Conditions & Best Practices • Market Analysis • Route Recommendations • Final Report
DBE Program Overview FTA Funding City of Phoenix MAG • Recipient must encourage, track, and report DBE and Small Business participation in the contract. • Our current triennial goal is 5.98% DBE participation for FTA-funded contracts. • All DBE participation must be achieved through race-and gender- neutral measures.
by the U.S. Department of Transportation (US DOT), a Small Business Concern as defined in section 3 of the Small Business Act and Small Business Administration regulations implementing the Act (13 CFR part 121), w by the U.S. Department of Transportation (US DOT), a Small Business Concern as defined in section 3 of the Small Business Act and Small Business Administration regulations implementing the Act (13 CFR part 12 Small Business Classifications • Disadvantaged Business Enterprise (DBE) means a Small Business Concern that has successfully completed the DBE certification process and has been granted DBE status by an AZUCP member pursuant to the criteria contained in 49 CFR Part 26. • Small Business Enterprise (SBE) means a small business that has been determined to meet the requirements for SBE certification with the City of Phoenix and whose certification is in force at the time of the award of business by the City. A directory of currently certified SBE firms is located at https://phoenix.diversitycompliance.com . • Small Business Concern (SBC) means, with respect to firms seeking to participate in contracts funded by the USDOT, a Small Business Concerns as defined in Section 3 of the Small Business Act and Small Business Administration regulations implementing the Act (13 CFR part 121), which Small Business Concern does not exceed the cap on average annual gross receipts specified in 49 CFR § 26.65(b). “ Small Business ” and “ Small Business Concern ” are used interchangeably in this DBE Contract Clause.
Locating small businesses through: https://utracs.azdot.gov/Search
Requirements: Form EO 1 If selected as the Successful Submitter, the Successful Submitter will: • Fulfill all required small business outreach requirements and shall submit all required outreach efforts documentation for contracting opportunities within 30 days or a date determined by the City following contract award recommendation; • Conduct all required small business outreach and will submit all supporting documentation; and • Comply with the Race - and Gender-Neutral post-award requirements stated in the DBE Contract Clause.
Submitter’s Required Outreach Efforts Recommended offeror must demonstrate that they performed the following outreach efforts: Identify DBE Solicit and Small proposals from Business DBEs and small participation businesses . opportunities . Communicate Evaluate in selection good faith decisions to all, each DBE and including each Small-Business rejection of a DBE or Small Business proposal. proposal.
Submitter’s Required Outreach Efforts • Successful submitter must demonstrate its outreach efforts ( identify , solicit , evaluate , and communicate ) in documentation submitted within 3 days following recommended offeror. • Outreach efforts are required as a condition of responsiveness. • If the successful Submitter fails to conduct outreach or fails to submit the required documentation, the Agency will declare the Successful Submitter proposal non-responsible. • Nonresponsive bids, statements of qualifications, or proposals will be rejected .
A few words about DBEs . . . • To be counted, a firm must be officially certified as a DBE: https://utracs.azdot.gov/ • DBE’s must be certified in the trade for which the bidder plans to utilize the DBE on this contract. • A DBE must perform or exercise responsibility for at least 30% of the value of its contract with its own forces and equipment.
EO 2 Small Business Outreach Efforts • Due within three days of recommended offeror along with the supporting outreach:
Final Thoughts • The successful submitter receiving notice of award recommendation will be contractually obligated to achieve the participation percentage in EO 3 • Failure to Submit Form EO – 1 completed and signed will deem bidder nonresponsive. A nonresponsive Offer will be disqualified from further evaluation. • Successful Submitter will have 3 days to submit the completed EO-2 and EO-3 form as well as all supporting documentation (i.e. phone logs, emails) • Failure to submit documentation will result in a non-responsible determination and removal of offeror
IMPORTANT DATES All answers posted March 9, 2020 Proposals due March 17, 2020 at 2:30 PM MAG Committees in April or May
QUESTIONS? Jennifer Valentine e: jvalentine@azmag.gov p: (602) 900-4807
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