Town Hall February 5, 2019 Welcome e and A nd Agen enda 1. Dr. - PowerPoint PPT Presentation

Town Hall February 5, 2019

Welcome e and A nd Agen enda 1. Dr. Klotman’s Focus • Importance of Staff to the College • Opportunities for Improvement • Staff Feedback is Important 2. Defining Pathways and Possibilities 3. Mosaic Update • Mosaic Roadmap • Highlights, Updates of Mosaic Projects 4. What’s Next and Resources 5. Questions -- Text Your Questions to 832-689-7969 -- 2

Dr. K Klotman’s F Focus Mission: Baylor College of Medicine is a health sciences university that creates knowledge and applies science and discoveries to further education, healthcare and community service locally and globally. BCM Staff are critical to the mission of • the College • Opportunities for staff to develop and improve are vital to our success • Employee turnover is costly and time consuming • Investments in staff development are a priority for College leadership • For the Improvement Agenda to work, staff must provide feedback to improve the operations of the College -- Text Your Questions to 832-689-7969 -- 3

Defining Pathways and Possibilities

Why D Defining P Pathways a and Possibiliti ties? • Well defined job architecture that can evolve with the College • Clear, well-documented job expectations and roadmap for staff career growth • More efficient and effective staff recruitment process • Better enabled, engaged, and productive workforce • New tools for Managers to provide career coaching and make better decisions about pay and performance • Your career, your path, your professional experience with the College Your Engagement in Improving Human Health -- Text Your Questions to 832-689-7969 -- 5

De Defining P Pathways s and P nd Possi ssibilities es Process -- Text Your Questions to 832-689-7969 -- 6

Baylor Job A Architecture – Pro rocess Building Common Architecture JOB FAMILY- Major job areas often requiring a unique set of skills. Most career development occurs within a job family. Research JOB SUB-FAMILY – Further breakdown of Job Family into specific job grouping categories. Research Administration CAREER STREAM – Defines different types of career paths and are E3 characterized by unique responsibilities. For Baylor, there will be four streams across all Job Families: E2 – Support E1 – Professional P6 M4 – Management – Executive P5 M3 P4 M2 CAREER LEVEL – Within a career stream, the career levels define the hierarchical position of a job and further differentiate jobs based on their P3 M1 contribution to the organization. P2 – Example – Management levels - M1 – M4 S4 P1 JOB – A specific point in a career journey, characterized by a combination S3 of career level, career stream and sub-family. Each job has a unique blend of competencies. S2 – Example – Professional level – P2 S1 -- Text Your Questions to 832-689-7969 -- 7

De Defining P Pathways s and P nd Possi ssibilities es Project Timeline FY2019 Oct 2018 Nov 2018 Dec 2018 Jan 2019 Feb 2019 Mar 2019 Apr 2019 May 2019 Jun 2019 Jul 2019 Job A Architec ecture D e Devel eloped Map J Jobs t to Architecture/ Communicat ation P Plan an D Developed Major Work Streams Job D Descriptions D Developed Dept/F /Function L Lead adership R Review a and C Communicat ation • Group a and Indiv ivid idual l meetin ings with leadership ip r regardin ing: Educatio Ed ion a about changes o Review proposed c changes t to job i in a area o Staf aff C Communication • Customiz ized indiv ivid idual l meetin ings w with e emplo loyees a and leaders • Type o of c communicatio ion d dependent o on change impact New Titles are Effective -- Text Your Questions to 832-689-7969 -- 8

De Defining P Pathways s and P nd Possi ssibilities es Anonymous Feedback -- Text Your Questions to 832-689-7969 -- 9

Mosaic Update

Mos osaic ic P Plan an Roadmap for Reimplementation -- Text Your Questions to 832-689-7969 -- 11

Mosa saic: Travel el a and nd Expen ense se Break the Cycle: No More Tape, Scan, Repeat • Update on Rollout of Mosaic Travel and Expense • Statistics On Usage • Feedback, Training • What’s Next for Concur, Future Improvements For More Information: Travel and Expense Webpage concursupport@bcm.edu -- Text Your Questions to 832-689-7969 -- 12

Mosai aic: Human an R Resou ources BCM People are our Most Important Asset! • Improved processes and tools for recruiting, retaining, developing, and managing our workforce. • Common definitions for employees’ jobs, competencies, skills, and activities • Simplify transaction processing and enable workflows and electronic approvals with transparency and tracking • Centralized Learning System – ability to house training curriculums to promote employee development • Improved reporting and information for Managers, Administrators, and Employees Provide p proactive, strategic r recommendations t to leaders b based on a accurate, u useful data -- Text Your Questions to 832-689-7969 -- 13

Mosai aic: Human an R Resou ources Preparing for the Changes “Embrace, Engage, Encourage Change” • Over 110 Department and Functional Management invited to represent their department in the Mosaic Change Network • Each Department will have a “Department Sponsor” to assist with communicating information about the project • Monthly cadence of meetings to convey key messages about the project and obtain feedback • Readiness Surveys will measure the organization’s awareness and readiness to adopt changes -- Text Your Questions to 832-689-7969 -- 14

Mosai aic: Human an R Resou ources Timeline Now! April - June July www.bcm.edu/mosaic-hr -- Text Your Questions to 832-689-7969 -- 15

Future T Town H Hall M Meetings gs 2019 Town Halls and Resources Town H n Hall D Dates f es for 2019: 9: Tuesday May 7, 7, 2019 2019 Tuesday A Aug ugust 6, 6, 2019 2019 Tuesday October 29, 29, 2019 2019 Reso sour urces: es: Office of COO Intranet Page Mosaic Website Defining Pathways Website sap-mosaic@bcm.edu -- Text Your Questions to 832-689-7969 -- 16

Questions Qu -- Text Your Questions to 832-689-7969 -- 17