Town Hall February 5, 2019 Welcome e and A nd Agen enda 1. Dr. - - PowerPoint PPT Presentation

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Town Hall February 5, 2019 Welcome e and A nd Agen enda 1. Dr. - - PowerPoint PPT Presentation

Town Hall February 5, 2019 Welcome e and A nd Agen enda 1. Dr. Klotmans Focus Importance of Staff to the College Opportunities for Improvement Staff Feedback is Important 2. Defining Pathways and Possibilities 3. Mosaic


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Town Hall

February 5, 2019

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Welcome e and A nd Agen enda

  • 1. Dr. Klotman’s Focus
  • Importance of Staff to the College
  • Opportunities for Improvement
  • Staff Feedback is Important
  • 2. Defining Pathways and Possibilities
  • 3. Mosaic Update
  • Mosaic Roadmap
  • Highlights, Updates of Mosaic Projects
  • 4. What’s Next and Resources
  • 5. Questions
  • - Text Your Questions to 832-689-7969 --
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  • Dr. K

Klotman’s F Focus

  • BCM Staff are critical to the mission of

the College

  • Opportunities for staff to develop and

improve are vital to our success

  • Employee turnover is costly and time

consuming

  • Investments in staff development are a

priority for College leadership

  • For the Improvement Agenda to work,

staff must provide feedback to improve the operations of the College

  • - Text Your Questions to 832-689-7969 --

Mission: Baylor College of Medicine is a health sciences university that creates knowledge and applies science and discoveries to further education, healthcare and community service locally and globally.

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Defining Pathways and Possibilities

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Why D Defining P Pathways a and Possibiliti ties?

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  • Well defined job architecture that can evolve with the College
  • Clear, well-documented job expectations and roadmap for staff career growth
  • More efficient and effective staff recruitment process
  • Better enabled, engaged, and productive workforce
  • New tools for Managers to provide career coaching and make better decisions

about pay and performance

  • Your career, your path, your professional experience with the College

Your Engagement in Improving Human Health

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De Defining P Pathways s and P nd Possi ssibilities es

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Process

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Baylor Job A Architecture – Pro rocess

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E3 E2 E1 M4 M3 M2 M1 P6 P5 P4 P3 P2 S3 S2 S4 S1 P1

Research Research Administration

JOB FAMILY- Major job areas often requiring a unique set of skills. Most career development occurs within a job family. JOB SUB-FAMILY – Further breakdown of Job Family into specific job grouping categories. CAREER STREAM – Defines different types of career paths and are characterized by unique responsibilities. For Baylor, there will be four streams across all Job Families:

– Support – Professional – Management – Executive

CAREER LEVEL – Within a career stream, the career levels define the hierarchical position of a job and further differentiate jobs based on their contribution to the organization.

– Example – Management levels - M1 – M4

JOB – A specific point in a career journey, characterized by a combination

  • f career level, career stream and sub-family. Each job has a unique blend
  • f competencies.

– Example – Professional level – P2

Building Common Architecture

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De Defining P Pathways s and P nd Possi ssibilities es

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Project Timeline

FY2019

Job A Architec ecture D e Devel eloped

Map J Jobs t to Architecture/ Communicat ation P Plan an D Developed Job D Descriptions D Developed Dept/F /Function L Lead adership R Review a and C Communicat ation

  • Group a

and Indiv ivid idual l meetin ings with leadership ip r regardin ing:

  • Ed

Educatio ion a about changes

  • Review proposed c

changes t to job i in a area

New Titles are Effective

Major Work Streams

Staf aff C Communication

  • Customiz

ized indiv ivid idual l meetin ings w with e emplo loyees a and leaders

  • Type o
  • f c

communicatio ion d dependent o

  • n change impact

Jan 2019 Dec 2018 Nov 2018 Feb 2019 Mar 2019 Jun 2019 Apr 2019 May 2019 Jul 2019 Oct 2018

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De Defining P Pathways s and P nd Possi ssibilities es

Anonymous Feedback

  • - Text Your Questions to 832-689-7969 --
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Mosaic Update

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Mos

  • saic

ic P Plan an

Roadmap for Reimplementation

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Mosa saic: Travel el a and nd Expen ense se

Break the Cycle: No More Tape, Scan, Repeat

  • Update on Rollout of Mosaic Travel and Expense
  • Statistics On Usage
  • Feedback, Training
  • What’s Next for Concur, Future Improvements

For More Information: Travel and Expense Webpage concursupport@bcm.edu

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Mosai aic: Human an R Resou

  • urces

BCM People are our Most Important Asset!

  • Improved processes and tools for recruiting, retaining,

developing, and managing our workforce.

  • Common definitions for employees’ jobs,

competencies, skills, and activities

  • Simplify transaction processing and enable workflows

and electronic approvals with transparency and tracking

  • Centralized Learning System – ability to house training

curriculums to promote employee development

  • Improved reporting and information for Managers,

Administrators, and Employees

Provide p proactive, strategic r recommendations t to leaders b based on a accurate, u useful data

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Mosai aic: Human an R Resou

  • urces

Preparing for the Changes

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“Embrace, Engage, Encourage Change”

  • Over 110 Department and Functional

Management invited to represent their department in the Mosaic Change Network

  • Each Department will have a “Department

Sponsor” to assist with communicating information about the project

  • Monthly cadence of meetings to convey key

messages about the project and obtain feedback

  • Readiness Surveys will measure the
  • rganization’s awareness and readiness to

adopt changes

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Mosai aic: Human an R Resou

  • urces

Timeline

Now! April - June July www.bcm.edu/mosaic-hr

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Future T Town H Hall M Meetings gs

2019 Town Halls and Resources

Reso sour urces: es: Office of COO Intranet Page Mosaic Website Defining Pathways Website sap-mosaic@bcm.edu

  • - Text Your Questions to 832-689-7969 --

Town H n Hall D Dates f es for 2019: 9: Tuesday May 7, 7, 2019 2019 Tuesday A Aug ugust 6, 6, 2019 2019 Tuesday October 29, 29, 2019 2019

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Qu Questions

  • - Text Your Questions to 832-689-7969 --