Town Hall Meeting October 23, 2016 Allow the use of WBUMC - - PowerPoint PPT Presentation

Town Hall Meeting October 23, 2016

 Allow the use of WBUMC facilities for Gateway Pooler UMC’s

development of Southside Savannah campus.

WHY? WHY?

1.

• 1. Make Disciples

ples for Je Jesus s Christ st 2.

• 2. Impac

act our neighb hborhoo hood d (So Souths hside ide Sa Savann nnah ah)

White Bluff UMC Team Members Gateway Pooler UMC Team Members

Tony Battle Daisy Gantt Matt Hearn Lyn Larkin Gina Ortiz Sam Martin Bob Wisener Greg Smith Damon Hubert Ronn Alford John Haney David Steed Doug Cobb Michael Lariscy Matt Hearn Ray Oldland Patty Whitmarsh Susan Young Shawn Summers Ken Copi Debbie Hudgins

 Priority: Understand the needs and changes required to provide

adequate facilities for the new southside Gateway campus.

 Outcome: 4 Documents developed

• Agreement for Use of Facilities
• Memorandum of Agreement
• Communication Plan
• Dispute Resolution Plan

Phase I Completed Documents Unanimously Approved by WB Church Council September 15, 2016

Document 1 - Agreement for Use of WB Facilities

• 5 year initial term with 1 year auto renewals; 90 day termination period
• $0 rent
• Approximately $54,000 to WBUMC for replacing WB gym A/C and heat
• Shared parking lot on Sunday morning
• Use of Educational Wing that faces A-WB Connector by Gateway
• Use of gym for Gateway worship services
• Use of other facilities with scheduling
• Joint Operating Committee/Team
• Signed by White Bluff UMC and Gateway Pooler UMC

Document 2 - Memorandum of Agreement

• 5 year initial term with 1 year auto renewals; 90 day termination period
• Creation of Joint Operating Committee (JOC)
• Required timing for Implementation Plan (by 03/31/2017)
• Required timing for repair of A/C unit (by 06/30/2017)
• Miscellaneous legalities – commercial insurance, how to amend

Agreement, termination of Agreement

• Signed by

White Bluff UMC,

• Gateway Pooler UMC,
• Congregational Development Team (S. Ga Annual Conf),

Coastal District Missions Board (S. Ga Annual Conf)

Document 3 - Communication Plan

How we will communicate within the two congregations (White Bluff and Gateway Pooler UMC – Will be managed by JOC (Joint Operating Committee)

Document 4 - Dispute Resolution Process

How the Joint Operating Committee will manage any disputes or disagreements (should they arise) between the two congregations utilizing the facilities.

• Adult

ult SS Classes asses con

• nti

tinue e discus cussio sion: : repair irs/fun s/funds ds required/room uired/room assignm ignmen ents ts/r /requ equir ireme ements s for reloc locatio ion (Team eam meeti etings s underway nderway & Led by Ken n Copi) pi)

• Note:

te: Open en Meeti ting g focu cused sed on n this s will ll be Sche hedule duled d in Novem ember ber

• Trust

ustee ees begin in wor

• rk

k on n Air Con

• ndit

ditio ion n repair air/r /repla eplacem cement nt for Gym

• Transit

ansition ion Team eam Plans ans Train ainin ing and d Implem plemen enta tati tion

• n in sever

veral al Areas eas:  Plan an Parking/ king/Com Commun unic icat atio ion/Vo /Volu luntee teer Train inin ing g to to allow low each ch congreg

• ngregat

atio ion n adequ quat ate e parkin king g at peak k times mes (Sun Sunda day Mornin rnings) gs)  Decide/Plan cide/Plan/Sc Sche hedul dule e SS Classroom assroom Repair pairs/Trans s/Transitio ition by Summ ummer er 2017 017  Plan an and nd Sch chedu edule le Elem emen entary ary Sunday unday Sch chool l Discus cussio ion Meetin eting g with h any y Whit ite e Bluff uff Parents ents who ho might ght wish sh their eir chil ildren dren to participat icipate e in Gatew eway ay Sou

• uthsi

thside de Elem emen enta tary Sun unday day Sch chool l progr gram am (Grades des pre-K K thru u 5 only nly)



Ot Other r Plans, ns, Training, ng, Group up Meetings ings as needed. ed.

Imp mple lement menting ing De Decisi isions

• ns & P

& Pla lans s

Ot Other r Items ms - Info form rmatio tion n & T & Trainings ings antic icipate ipated: d:

• Training

ing for Room m Sch chedul eduling ing arrangeme ngements nts (Spring ing 2017)

• Training

ing for Parki rking ng Volunteers nteers from

• m WBUMC

MC (Spring ing 2017)

• Training

ing on new Gym ym Air Conditio ition n Sys ystem tem (Trustees tees deci cide de who will get the training) ning)

• Training

ing for Welcoming coming New Church rch (All Membe bers rs WBUMC UMC)

• Tr

Trai aining ing for Man anagi aging ng Ch Chan ange ge an and Tr Tran ansition ition

Impact Savannah’s Southside for Chr

• r Christ

ist

Ne Next xt Mee Meeting ting: : Tue uesd sday ay, , No Nov. . 1, 1, 20 2016 16 Ne Next xt Rep epor

• rt

t to to WB WB Chu Church h Cou Counc ncil il: No Novemb ember er 14 14, , 20 2016 16