Town Hall Meeting October 23, 2016 Allow the use of WBUMC - PowerPoint PPT Presentation

Town Hall Meeting October 23, 2016

 Allow the use of WBUMC facilities for Gateway Pooler UMC’s development of Southside Savannah campus. WHY? WHY? 1. 1. Make Disciples ples for Je Jesus s Christ st 2. Impac 2. act our neighb hborhoo hood d (So Souths hside ide Sa Savann nnah ah)

Gateway Pooler UMC White Bluff UMC Team Members Team Members Tony Battle Daisy Gantt Matt Hearn Lyn Larkin Gina Ortiz Sam Martin Bob Wisener Greg Smith Damon Hubert Ronn Alford John Haney David Steed Doug Cobb Michael Lariscy Matt Hearn Ray Oldland Patty Whitmarsh Susan Young Shawn Summers Debbie Hudgins Ken Copi

 Priority: Understand the needs and changes required to provide adequate facilities for the new southside Gateway campus.  Outcome: 4 Documents developed ◦ Agreement for Use of Facilities ◦ Memorandum of Agreement ◦ Communication Plan ◦ Dispute Resolution Plan Phase I Completed Documents Unanimously Approved by WB Church Council September 15, 2016

Document 1 - Agreement for Use of WB Facilities ◦ 5 year initial term with 1 year auto renewals; 90 day termination period ◦ $0 rent ◦ Approximately $54,000 to WBUMC for replacing WB gym A/C and heat ◦ Shared parking lot on Sunday morning ◦ Use of Educational Wing that faces A-WB Connector by Gateway ◦ Use of gym for Gateway worship services ◦ Use of other facilities with scheduling ◦ Joint Operating Committee/Team ◦ Signed by White Bluff UMC and Gateway Pooler UMC

Document 2 - Memorandum of Agreement ◦ 5 year initial term with 1 year auto renewals; 90 day termination period ◦ Creation of Joint Operating Committee (JOC) ◦ Required timing for Implementation Plan (by 03/31/2017) ◦ Required timing for repair of A/C unit (by 06/30/2017) ◦ Miscellaneous legalities – commercial insurance, how to amend Agreement, termination of Agreement ◦ Signed by White Bluff UMC, Gateway Pooler UMC, ◦ Congregational Development Team (S. Ga Annual Conf), ◦ Coastal District Missions Board (S. Ga Annual Conf)

Document 3 - Communication Plan How we will communicate within the two congregations (White Bluff and Gateway Pooler UMC – Will be managed by JOC (Joint Operating Committee) Document 4 - Dispute Resolution Process How the Joint Operating Committee will manage any disputes or disagreements (should they arise) between the two congregations utilizing the facilities.

Adult ult SS Classes asses con onti tinue e discus cussio sion: : repair irs/fun s/funds ds required/room uired/room ◦ assignm ignmen ents ts/r /requ equir ireme ements s for reloc locatio ion (Team eam meeti etings s underway nderway & Led by Ken n Copi) pi) Note: te: Open en Meeti ting g focu cused sed on n this s will ll be Sche hedule duled d in Novem ember ber ◦ Trust ustee ees begin in wor ork k on n Air Con ondit ditio ion n repair air/r /repla eplacem cement nt for Gym ◦ Transit ansition ion Team eam Plans ans Train ainin ing and d Implem plemen enta tati tion on in sever veral al Areas eas: ◦ Plan an Parking/ king/Com Commun unic icat atio ion/Vo /Volu luntee teer Train inin ing g to to allow low each ch congreg ongregat atio ion n  adequ quat ate e parkin king g at peak k times mes (Sun Sunda day Mornin rnings) gs) Decide/Plan cide/Plan/Sc Sche hedul dule e SS Classroom assroom Repair pairs/Trans s/Transitio ition by Summ ummer er 2017 017  Plan an and nd Sch chedu edule le Elem emen entary ary Sunday unday Sch chool l Discus cussio ion Meetin eting g with h any y Whit ite e  Bluff uff Parents ents who ho might ght wish sh their eir chil ildren dren to participat icipate e in Gatew eway ay Sou outhsi thside de Elem emen enta tary Sun unday day Sch chool l progr gram am (Grades des pre-K K thru u 5 only nly) Ot Other r Plans, ns, Training, ng, Group up Meetings ings as needed. ed. 

Imp mple lement menting ing De Decisi isions ons & P & Pla lans s Ot Other r Items ms - Info form rmatio tion n & T & Trainings ings antic icipate ipated: d: ◦ Training ing for Room m Sch chedul eduling ing arrangeme ngements nts (Spring ing 2017) ◦ Training ing for Parki rking ng Volunteers nteers from om WBUMC MC (Spring ing 2017) ◦ Training ing on new Gym ym Air Conditio ition n Sys ystem tem (Trustees tees deci cide de who will get the training) ning) ◦ Training ing for Welcoming coming New Church rch (All Membe bers rs WBUMC UMC) ◦ Tr Trai aining ing for Man anagi aging ng Ch Chan ange ge an and Tr Tran ansition ition

Impact Savannah’s Southside for Chr or Christ ist Ne Next xt Mee Meeting ting: : Tue uesd sday ay, , No Nov. . 1, 1, 20 2016 16 Next Ne xt Rep epor ort t to to WB WB Chu Church h Cou Counc ncil il: No Novemb ember er 14 14, , 20 2016 16