TITLE 2018-2019 Club And District Education Subject Club Meetings - - PowerPoint PPT Presentation

TITLE 2018-2019 Club And District Education

Subject – Club Meetings Presenter – DGE Win Schoneman Date – March 17, 2018

Club Meetings With a Purpose

Regular Club Meetings

• Why do we meet?

➢ TO CONNECT…. to add value

We meet REGULARLY

Freedom! -the Council on Legislation

OUR connections are only as strong as the quality and quantity of our meetings…

Millennials the opportunity

What’s up with “running” the meeting?

What is the difference between “running” a meeting and “hosting” a meeting?

The Club President is the Host

Plan your meeting with excellence in mind Well in advance Strategically – with goals or outcomes Value other peoples’ (and your own) time Always use an agenda – vary it upon occasion Consider letting someone else conduct the meeting

It’s show time Be early Have a greeter looking for your speaker ☺ Have a backup plan Involve many others If you want others to remember something…repeat it three times.

Warm up the crowd with a story or a joke Pledge of Allegiance Introduction of guests – see handout Blessing or affirmation or thought of the day Minimize club business Song Recognize others

• Birthdays Anniversaries Rotary Anniversaries
• Inductions
• Rotarians not at meeting
• Awards

Your Agenda…with a purpose

Make Rotary Education prominent Happy Dollars/Aloha Dollars Speaker program

• Variety is the spice
• Socials
• Education
• Project celebrations
• Club Assemblies
• 2 Required – quarterly might be better
• Spring – to talk about the coming year
• Fall – Updates
• Elections
• DG Visit
• Strategic Planning

Politics and other controversial subjects

• Q and A approach

Avoid sollicitors

• Non-Profits
• Book sellers

Gift for speaker

• Make it a project

Close the meeting

• 4 Way Test
• Song
• Poem

Thank you/Acknowledgement

Things to remember You are the maestro…not the orchestra or the audience You are training someone to replace you – let them practice Acknowledge the orchestra

Board Meetings

What is the purpose of the board meeting?

• Conduct club business
• Exchange ideas
• Not, typically, a “planning session”

that should be done in committee The President presides over the board meeting

• Requires a little skill, practice and patience
• Quorum
• Agenda
• Publish to club at least a week in advance
• Ask committee chairs if they need time well in

advance

• An Agenda
• Have meeting goals in mind
• Minutes from last meeting
• Treasurer’s report
• Old business
• Business tabled from previous meeting
• New business
• Reports from committees that have

something to contribute

• Must find out to put them on agenda
• Do not have to put them on agenda if there

is nothing to report

• Would not discuss item not on agenda

Simplified standard meeting protocol

Thank You

Questions???