Ti Timar aru D District ct C Cou ounci cil Ove verview - - PowerPoint PPT Presentation

Ti Timar aru D District ct C Cou

• unci

cil

Ove verview

• Structure of local government in the Timaru District
• Elected positions, roles and responsibilities
• Qualities and skills
• Remuneration
• What to expect if elected

Timaru ru Distri rict Council Structure

What posit

• sitio

ions a s are e el elec ected?

• Mayor
• Councillors
• Timaru Ward Councillors – 6 Councillors
• Pleasant Point – Temuka Ward – 2 Councillors
• Geraldine Ward – 1 Councillor
• Community Boards
• Pleasant Point – 5 elected members and 2 appointed (being the Ward Councillors)
• Temuka – 5 elected members and 2 appointed (being the Ward Councillors)
• Geraldine – 6 elected members and 1 appointed (being the Ward Councillor)

Role

• le of
• f Co

Council a il and el elec ected mem embers

• Governed by the Local Government Act 2002
• Enabling democratic local decision making by and on behalf of

communities

• Promote the social, economic, environmental, and cultural well-being
• f communities in the present and for the future.

Responsibiliti ties

• Council and Committees
• Adopt Long Term Plan, Annual Plan, Annual Report
• District strategies, policies and plans, like the District Plan
• Must set the rates annually
• Make and pass Bylaws
• Make local decisions within a legal framework, eg local alcohol policy
• Ensure appropriate consultation on matters of significance
• Appoint Chief Executive
• Community Boards
• Decisions on locally funded activities
• Input into development of district strategies, policies, plans and bylaws
• Representing communities and providing local leadership

How is all th this d delivered – governanc nce

• Responsibilities and

functions are broken down into a number of activities

Key y do docu cuments s and and controls s

• Long Term Plan (LTP)
• Annual Plan
• Annual Report
• District Plan
• Bylaws
• Strategies, policies, activity management plans
• Budgets and performance measures for monitoring
• Officer reporting on activities

Council c controlled organisati tions (CCOs)

• Separate entities that are controlled by council
• Governing body (Council) sets objectives, monitors performance and

appoints the board

• Annual Statement of Intent to record expectations
• CCOs report regularly or as required

The machinery - Council a and Committee m meetings

• Currently:
• Council meetings held on a 6 weekly cycle on Tuesdays
• Start generally 2/3pm and run to 4/5 pm
• Standing Committees held on a 6 weekly cycle on Tuesdays
• Generally full day
• Workshops held when required

Attributes a and qualities o

• f an El

Elected Member

• Genuine interest in the community
• Interest in learning,
• Really committed to what their vision
• f a great community looks like
• Good listener and open to new ideas –

diversity of ideas, opinions and interests are vital

• Impartiality, openness
• Willingness to put in a lot of time
• utside formal council meetings and

ask lots of questions

Ski kills a and Capabiliti ties

• You need no special qualifications, the following capabilities will be

helpful if you are elected:

• Strategic thinking (governance v management)
• Leadership
• Cultural awareness
• Communicating and engaging with people, groups, volunteers and

communities

• Relationship building and collaboration

Time me Comm mmitme ment

• Time commitments
• Meetings – council and committee meetings, workshops
• Preparation time – reading reports and papers
• the position
• Responsibilities allocated
• size and type of council
• Workload of Council (e.g. LTP)
• Rough estimates
• Mayor – up to 7 days a week
• Councillors (average size council) – maybe average 10 - 20 hours per week.
• Community board members – maybe average 5 - 10 hours per week.

Remunera ration

• Elected members remuneration is set by the Remuneration Authority:
• Salaries are determined by a formula based on each councils’ population and expenditure; and
• The Remuneration Authority also sets rules regarding travel allowances and legitimate expenses.
• How much will an elected member earn in 2019/20?

Mayor - $132 500 Councillor - $35,543 plus a total pool of $130,000 to be allocated for Deputy Mayor, Chairs of Committee and Deputy Chairs Community Boards Geraldine Pleasant Point Temuka Chair $11,008 Chair $8,633 Chair $11,224 Member $5,504 Member $5,612 Member $5,612

Pre Pre-El Elec ection

• n R

Repor

• rt
• Provides information to promote public discussion about issues

facing the local authority

• Report due (2 August 2019), ie two weeks before nomination day
• Financial information three years before and three years after

election date

• Placed on website and available publicly

Candidate Qu Quer eries es P Proc

• ces

ess

• Queries from candidates for campaign purposes about the Council

can be directed to the Chief Executive unit

• Will be treated under the LGOIMA and Privacy Acts
• Responses will be available to all candidates when confirmed on the

TDC website

• Question and answer published under Candidate Information section
• n www.timaru.govt.nz/elections

Proc

• ces

ess f from

• m 12 Octob
• ber

er ( (Elec ection

• n D

Day)

• Declaration of final results
• If elected you will need to make time for:
• Workshops prior to first meeting (process, protocols, timetable)
• Inaugural meeting (swearing-in, elect chair and deputy chair) – 25

October 2016

• First business meeting
• Induction, training and development

Decl clarati tion b by y Mayor, Chairper erson

• n o
• r Elected

ed M Member er

“I, [AB], declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of [region or district], the powers, authorities, and duties vested in, or imposed upon me as [mayor, chairperson or member]

• f the [local authority] by virtue of the Local Government Act 2002,

the Local Government Official Information and Meetings Act 1987,

• r any other Act.”

Opportunities for Elected M Members to Enha hance Knowledg dge and S Skills

• Councils run in-house induction courses.
• Regional workshops for newly elected members will be run after the

election

• Professional Development opportunities are ongoing

In Summary

• Don’t underestimate…work, time, reading, public profile etc.
• Rewarding, but can be challenging
• Public service, so rarely off duty
• Constituent contact possible at all hours
• Impact on time for other paid work, family and personal time
• Media profile

Want t to know m w more?

• https://www.timaru.govt.nz/council/elections/stand
• Email elections@timdc.govt.nz
• Contact the Electoral Officer, Mark Low (03) 687 7280 or
• Deputy Electoral Officer, Phillipa Tsukigawa(03) 687 7431