Thursday April 12 th 2018 Annual General Meeting 8 pm Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
AGENDA 1. Welcome and Introductions 2. Apologies for Absence 3. Approval of Minutes of last AGM – 6.04.17 (tabled) 4. Trustees’ Annual Report (tabled) 5. Election of Trustee (s) 6. Chairman’s Report 7. Treasurer’s Report Accounts (tabled) 8. Election of Accounts Examiner for 2018 9. Election of Executive Committee 10. Newsletter update & Photographic Competition 11. Options for the Weybridge Hospital and Library sites 12. Any Other Business Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
AGENDA 1. Welcome and Introductions 2. Apologies for Absence 3. Approval of Minutes of last AGM – 6.04.17 (tabled) 4. Trustees’ Annual Report (tabled) Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
TRUSTEES’ ANNUAL REPORT (tabled) REPORT ON THE YEAR’S ACTIVITIES • The evaluation of updating the membership database and subscription payment systems was completed during the year and the new systems went live in March 2017; • The work on updating the website was started towards the end of the year; • The Planning Panel continued to evaluate Planning Applications with emphasis on high standards and of ensuring that developments were in- line with the local plan; • The Society published 3 Newsletters the last being in A5 format; it issued over 20 e-blasts circulations covering local events and issues of interest to members; • The Society hosted a talk on the Thames Landscape Strategy; • The Summer Party raised a £720 surplus which was donated as follows Sam Beare Hospice (£360), Macmillan Cancer Support (£180), Princess Alice Hospice (£90) & Weybridge Charity (£90); • The Society continued to support Heathside School prizes for 6 th form students; • The full Chairman’s report can be found on www.weybridgesociety.org.uk . Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
ELECTION OF TRUSTEES • In line with the constitution John Hanafin has resigned as a Trustee and has not offered himself for re-election. • The current trustees David Arnold, Barry Judd and Richard Marshall have confirmed their willingness to serve another year. • Nick Thripp and Raymond Spary have offered themselves for election as Trustees Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
CHAIRMAN’S REPORT • Full report available in the Society’s website • A short review of the key activities Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
MEMBERSHIP DATABASE • New database system introduced – thanks to hard work of Steve McCarthy, Sally Bean and Trevor Lewis • Database system via a link on the website enables new members to join, set up their personal profile set, up direct debits • Ideally needs member to have own email address but those without can be accommodated • Eases communication with members and reduces workload on the membership secretary Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
WEBSITE UPGRADE • Overhauled, rewritten and redesigned by a team including Steve McCarthy, webmaster, and Lesia Scholey, editor, as well as local resident Phil Wragg, who was hired to help redesign the site • Follows new logo which was introduced with Autumn newsletter • It is cleaner, more up to date look and is compatible with smart phones and tablets – this is key for the Society as it is these devices that the younger generations use Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
NEWSLETTER UPDATE • Welcome to our new Editor Lesia Scholey • New A5 format introduced, easier to handle • KT13 wide distribution made of 10,000+ newsletters in January 2018 • Advertising introduced in Spring 2018 edition, plans to increase advertising revenue in 2018 Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
COMMUNICATION WITH MEMBERS eblast if you don’t receive these then contact webmaster Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
COMMUNICATION WITH MEMBERS FACEBOOK Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
COMMUNICATION WITH MEMBERS Twitter Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
WEYBRIDGE WAR MEMORIAL • £32,500 award from CIL funds • Initial £2,500 for professional lighting study • Detailed background and assessment review undertaken by David Bounds • Implementation subject to agreement with Elmbridge, will include lighting and renovation of surrounding area • Planned to complete by November 2018 – end of WW1 Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
PLANNING - CLIVE HOUSE • Clive House application for 30 retirement flats • Opposed by the Society and local residents’ groups TRG and High Pine RA on basis of failure to respect local environment “Queens Road Village” • Rejected by Planning Committee despite officer recommendation of accept • Dismissed on Appeal on grounds of harm to local environment Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
PLANNING - SALISBURY HOUSE • Salisbury House application for extension on existing car park • Opposed by the Society and local residents’ group TRG on basis of loss of car parking spaces and local roads not capable of accommodating any additional vehicles • TRG did own parking survey • Rejected by Planning Committee despite officer recommendation of accept on increase in parking stress and loss of amenity to local residents Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
PLANNING - GROTTO PUB SITE • Block of 11 flats at junction of Monument Hill and Baker Street • Opposed by the Society on grounds of no parking spaces and reduced visibility for pedestrians crossing Baker Street • Society made formal complaint to Elmbridge on grounds of reduced visibility for pedestrians was an avoidable increase to safety hazard • Elmbridge stated due process was followed, Highways Authority did not considered road safety compromised • Formal compliant made to Local Government Ombudsman – response was no evidence that Elmbridge had not considered pedestrian safety and LGO does not query professional judgement of Officers. • Where next? Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
WEYBRIDGE PARKING REVIEW • Need for holistic review to establish demand and to determine solution involving both on and off street parking • Undertaken in partnership with Weybridge Town Business Group • Survey made of businesses in the town centre and Queens Road areas of Weybridge • Results show that there is demand for between 700 and 1,100 additional car parking spaces • Possible solutions suggested and discussions held with Elmbridge and Surrey Councillors – broad agreement with principles • epetition on Elmbridge website calling for Elmbridge to support the outline proposals and work with Surrey to determine solution Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
Community Interaction • Talk on the Thames Landscape Strategy given by Jason Debney Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
Community Interaction • Talk on the Thames Landscape Strategy given by Jason Debney • Summer Party held at the beginning of July Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
Community Interaction • Talk on the Thames Landscape Strategy given by Jason Debney • Summer Party held at the beginning of July • Society awards two prizes each year to Heathside students 2018 awards – James Derham, for the Weybridge Society Award for History – Nancy Scott, for the Weybridge Society Award for Sixth Form Contributions to the Community of Weybridge Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
Community Interaction • Talk on the Thames Landscape Strategy given by Jason Debney • Summer Party held at the beginning of July • Society awards two prizes each year to Heathside students 2018 awards – James Derham, for the Weybridge Society Award for History – Nancy Scott, for the Weybridge Society Award for Sixth Form Contributions to the Community of Weybridge • Photographic Competition Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053
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