Thursday April 12 th 2018 Annual General Meeting 8 pm Weybridge - - PowerPoint PPT Presentation

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Thursday April 12 th 2018 Annual General Meeting 8 pm Weybridge - - PowerPoint PPT Presentation

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Thursday April 12 th 2018 Annual General Meeting 8 pm Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053 AGENDA 1. Welcome and Introductions 2. Apologies for Absence 3. Approval of

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Thursday April 12th 2018

Annual General Meeting 8 pm

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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SLIDE 2

AGENDA

1. Welcome and Introductions 2. Apologies for Absence 3. Approval of Minutes of last AGM –6.04.17 (tabled) 4. Trustees’ Annual Report (tabled) 5. Election of Trustee (s) 6. Chairman’s Report 7. Treasurer’s Report Accounts (tabled) 8. Election of Accounts Examiner for 2018 9. Election of Executive Committee

  • 10. Newsletter update & Photographic Competition
  • 11. Options for the Weybridge Hospital and Library sites
  • 12. Any Other Business

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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AGENDA

  • 1. Welcome and Introductions
  • 2. Apologies for Absence
  • 3. Approval of Minutes of last AGM –6.04.17 (tabled)
  • 4. Trustees’ Annual Report (tabled)

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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SLIDE 4

TRUSTEES’ ANNUAL REPORT (tabled)

REPORT ON THE YEAR’S ACTIVITIES

  • The evaluation of updating the membership database and subscription

payment systems was completed during the year and the new systems went live in March 2017;

  • The work on updating the website was started towards the end of the

year;

  • The Planning Panel continued to evaluate Planning Applications with

emphasis on high standards and of ensuring that developments were in- line with the local plan;

  • The Society published 3 Newsletters the last being in A5 format; it issued
  • ver 20 e-blasts circulations covering local events and issues of interest to

members;

  • The Society hosted a talk on the Thames Landscape Strategy;
  • The Summer Party raised a £720 surplus which was donated as follows

Sam Beare Hospice (£360), Macmillan Cancer Support (£180), Princess Alice Hospice (£90) & Weybridge Charity (£90);

  • The Society continued to support Heathside School prizes for 6th form

students;

  • The full Chairman’s report can be found on www.weybridgesociety.org.uk .

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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ELECTION OF TRUSTEES

  • In line with the constitution John Hanafin has resigned as a

Trustee and has not offered himself for re-election.

  • The current trustees David Arnold, Barry Judd and Richard

Marshall have confirmed their willingness to serve another year.

  • Nick Thripp and Raymond Spary have offered themselves for

election as Trustees

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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SLIDE 6

CHAIRMAN’S REPORT

  • Full report available in the Society’s website
  • A short review of the key activities

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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SLIDE 7

MEMBERSHIP DATABASE

  • New database system introduced – thanks to hard work of

Steve McCarthy, Sally Bean and Trevor Lewis

  • Database system via a link on the website enables new

members to join, set up their personal profile set, up direct debits

  • Ideally needs member to have own email address but those

without can be accommodated

  • Eases communication with members and reduces workload
  • n the membership secretary

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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SLIDE 8

WEBSITE UPGRADE

  • Overhauled, rewritten and redesigned by a team including

Steve McCarthy, webmaster, and Lesia Scholey, editor, as well as local resident Phil Wragg, who was hired to help redesign the site

  • Follows new logo which was introduced with Autumn

newsletter

  • It is cleaner, more up to date look and is compatible with

smart phones and tablets – this is key for the Society as it is these devices that the younger generations use

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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SLIDE 9

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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SLIDE 10

NEWSLETTER UPDATE

  • Welcome to our new Editor Lesia

Scholey

  • New A5 format introduced,

easier to handle

  • KT13 wide distribution made of

10,000+ newsletters in January 2018

  • Advertising introduced in Spring

2018 edition, plans to increase advertising revenue in 2018

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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COMMUNICATION WITH MEMBERS eblast

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

if you don’t receive these then contact webmaster

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COMMUNICATION WITH MEMBERS FACEBOOK

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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COMMUNICATION WITH MEMBERS Twitter

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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WEYBRIDGE WAR MEMORIAL

  • £32,500 award from CIL funds
  • Initial £2,500 for professional lighting

study

  • Detailed background and assessment

review undertaken by David Bounds

  • Implementation subject to agreement

with Elmbridge, will include lighting and renovation of surrounding area

  • Planned to complete by November

2018 –end of WW1

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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SLIDE 15

PLANNING - CLIVE HOUSE

  • Clive House application for 30

retirement flats

  • Opposed by the Society and local

residents’ groups TRG and High Pine RA on basis of failure to respect local environment “Queens Road Village”

  • Rejected by Planning Committee

despite officer recommendation

  • f accept
  • Dismissed on Appeal on grounds
  • f harm to local environment

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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PLANNING - SALISBURY HOUSE

  • Salisbury House application for extension on existing car park
  • Opposed by the Society and local residents’ group TRG on basis of loss of

car parking spaces and local roads not capable of accommodating any additional vehicles

  • TRG did own parking survey
  • Rejected by Planning Committee despite officer recommendation of

accept on increase in parking stress and loss of amenity to local residents

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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PLANNING - GROTTO PUB SITE

  • Block of 11 flats at junction of

Monument Hill and Baker Street

  • Opposed by the Society on grounds of

no parking spaces and reduced visibility for pedestrians crossing Baker Street

  • Society made formal complaint to

Elmbridge on grounds of reduced visibility for pedestrians was an avoidable increase to safety hazard

  • Elmbridge stated due process was

followed, Highways Authority did not considered road safety compromised

  • Formal compliant made to Local

Government Ombudsman – response was no evidence that Elmbridge had not considered pedestrian safety and LGO does not query professional judgement of Officers.

  • Where next?

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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SLIDE 18

WEYBRIDGE PARKING REVIEW

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

  • Need for holistic review to establish demand and to determine

solution involving both on and off street parking

  • Undertaken in partnership with Weybridge Town Business Group
  • Survey made of businesses in the town centre and Queens Road

areas of Weybridge

  • Results show that there is demand for between 700 and 1,100

additional car parking spaces

  • Possible solutions suggested and discussions held with Elmbridge

and Surrey Councillors – broad agreement with principles

  • epetition on Elmbridge website calling for Elmbridge to support

the outline proposals and work with Surrey to determine solution

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Community Interaction

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

  • Talk on the Thames Landscape Strategy given by Jason

Debney

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SLIDE 20

Community Interaction

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

  • Talk on the Thames Landscape Strategy given by Jason

Debney

  • Summer Party held at the beginning of July
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Community Interaction

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

  • Talk on the Thames Landscape Strategy given by Jason

Debney

  • Summer Party held at the beginning of July
  • Society awards two prizes each year to Heathside students

2018 awards

– James Derham, for the Weybridge Society Award for History – Nancy Scott, for the Weybridge Society Award for Sixth Form Contributions to the Community of Weybridge

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Community Interaction

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

  • Talk on the Thames Landscape Strategy given by Jason

Debney

  • Summer Party held at the beginning of July
  • Society awards two prizes each year to Heathside students

2018 awards

– James Derham, for the Weybridge Society Award for History – Nancy Scott, for the Weybridge Society Award for Sixth Form Contributions to the Community of Weybridge

  • Photographic Competition
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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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ELECTION OF ACCOUNTS EXAMINER 2018

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

Jon Tait is willing to stand for another year

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ELECTION OF EXECUTIVE COMMITTEE

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

  • Those currently on the Executive Committee :
  • Mr. Dave Arnold, Mr. Barry Judd, Mrs. Anne Lindsay, Mr.

Richard Marshall, Mr. Steve McCarthy and Mr. Trevor Lewis. Those seconded onto the committee during the year, Mrs Lesia Scholey and Mr Mervyn Greig, are also willing to stand for election.

  • Those seeking election to the Executive Committee :

Mr Andy Richardson and Mr Raymond Spary

  • Nominations invited from the floor
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Newsletter update

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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SLIDE 32

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

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  • Due to hospital fire and need for refurbishment of library

building there’s a once in a lifetime opportunity to make a significant change to the centre of Weybridge

  • Society evaluating options for the hospital, library

Churchfield Car Park sites

  • Facilities to include health services, library, community

centre, affordable housing & car parking

  • Understand “ownership difficulties” – need to provide

incentive to overcome these

  • Society setting up working party to evaluate options-

interested in receiving ideas from members

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

WEYBRIDGE REBUILD and ADVANCE PROJECT WRAP

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  • Hospital fire and need to refurbish Weybridge library building provide
  • nce-in-a-lifetime opportunity for significant changes to our town

centre

  • Not just rebuild what was, but advance the town's provisions -- for

residents, businesses and visitors -- this area affects us all -- we can make Weybridge better

  • Evaluating options for hospital, library, and Churchfield Car Park sites -
  • must think of this as one town centre, not three separate projects
  • Facilities should include health services, library, community centre,

affordable housing & car parking -- walk-in centre returned, what else?

  • Acknowledging complexity of sites' various owners, need an incentive

to overcome challenges -- govt bodies must work together for Weybridge

  • • Working party being set up to evaluate options -- want members'

ideas

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

WEYBRIDGE REBUILD and ADVANCE PROJECT WRAP

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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

WEYBRIDGE REBUILD and ADVANCE PROJECT WRAP

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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

  • Gross arear 8050 sqm
  • Net area less entrance 6725 sqm
  • Assume 85% utilisation leaves 5700 sqm

WEYBRIDGE REBUILD and ADVANCE PROJECT WRAP

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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

Old hospital building 1800 sqm Assume 2 floors 3600 sqm Could be accommodated on 1 floor leaving ~ 2000 sqm

WEYBRIDGE REBUILD and ADVANCE PROJECT WRAP

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SLIDE 38

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

WEYBRIDGE REBUILD and ADVANCE PROJECT WRAP

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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

Library floor area 700 sqm site 1100 sqm, only 65% utilisation Redevelop site to make more efficient use of space

WEYBRIDGE REBUILD and ADVANCE PROJECT WRAP

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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

Currently 203 spaces Increase ~ 20% by different parking geometry Add a second floor ? Use smart technology to spread usage ?

WEYBRIDGE REBUILD and ADVANCE PROJECT WRAP

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  • What next for WRAP?
  • More consideration to options for town centre services, both

re-provisioning and improvement

  • Welcome input from members and local

businesses, especially on facilities that would enhance Weybridge as a place to shop & visit -- urgent request

  • Society will liaise with relevant authorities such as Elmbridge,

Surrey, NHS Properties

  • Need to respect conservation area constraints
  • Initially let's think 'outside the box' and be creative -- we

need to let govt bodies know what we want rather than have 'solutions' imposed on us

Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

WEYBRIDGE REBUILD and ADVANCE PROJECT WRAP

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Weybridge Society AGM April 12th 2018 Charitable Incorporated Organisation (CIO) Registered Charity # 1167053

  • 12. Any other business