[PDF] - The presentations schedule Conceptual model of functioning of PDF Document

SLIDE 1

1 The concept of the new organization

f statistical surveys

Janusz Dygaszew icz Director Programming and Coordination of Statistical Surveys Department CSO Poland

Meeting on the Management of Statistical Information Systems Paris, France 23 - 25 April 2013

Conceptual model of functioning of official statistics

The presentation’s schedule

Reformation concept
The Integrated Statistical Business Process Model
Framework plan of reaching the Integrated Statistical

Business Process System in Poland

Summary

22

SLIDE 2

2

Conceptual model of functioning

f official statistics

Needs

The Knowledge Base

Dostawcy Dostawcy

Suppliers Dostawcy Dostawcy Customers

Products Services Products Services 3

Tools

Regulations

Process approach

– Holistic – looking from the angle of all surveys and using the synergy effect From the outside to the inside” based on forecast expectations of the

Reorganization Concept

– „From the outside to the inside” - based on forecast expectations of the customer – Focused on the analysis and improvement of relations (i.e. interface) between composite elements of the organization

Reorganization of the statistical survey process

– Optimalization and standardization of working processes – Optimalization of data collection – single collection of a variable used in several surveys M i l f d d t f f d i i t ti – Maximal use of secondary data – f.ex. from administrative sources

Integration, consolidation and standardization IT solutions

– Including adaptation of solutions to the new working processes,

rganizational structure
Improvement of organizational structure of official

statistics – units organization according to the GSBPM

4

SLIDE 3

3

Reorganization concept

Implementation the Integrated Statistical Business Process Model (ISBPM)

5

Survey 1 (dedicated organizational unit 1 and dedicated IT system 1) Survey 1 (dedicated organizational unit 1 and dedicated IT system 1) Data collection Data analysis Data dissemination Data processing

Stove-pipes m odel

f current surveys organization

Survey 2 (dedicated organizational unit 2 and dedicated IT system 2) Survey 2 (dedicated organizational unit 2 and dedicated IT system 2) Survey N (dedicated organizational unit N and dedicated IT system N) Survey N (dedicated organizational unit N and dedicated IT system N) … Data collection Data processing Data analysis Data dissemination Survey N (dedicated organizational unit N and dedicated IT system N) Survey N (dedicated organizational unit N and dedicated IT system N) Data processing Data analysis Data dissemination Data collection

6

SLIDE 4

4

Survey 1 Survey 1 Data collection Data collection Data analysis Data analysis Data dissemination Data dissemination Data processing Data processing

Reorganization process concept

Determination of the main stages

Survey 2 Survey 2 Survey N Survey N

…

Data collection Data collection Data processing Data processing Data analysis Data analysis Data dissemination Data dissemination Survey N Survey N Data processing Data processing Data analysis Data analysis Data dissemination Data dissemination Data collection Data collection

7

Survey 1 Survey 1 Data collection Data collection Data processing Data processing Data analysis Data analysis Data dissemination Data dissemination

Reorganization process concept The main stages standarization

Survey 2 Survey 2 Survey N Survey N

…

Data collection Data collection Data processing Data processing Data analysis Data analysis Data dissemination Data dissemination Survey N Survey N Data collection Data collection Data processing Data processing Data analysis Data analysis Data dissemination Data dissemination

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SLIDE 5

5

Survey 1 Survey 1

Reorganization process concept

Integration of standardized processes

Survey 2 Survey 2 Survey N Survey N

…

Survey N Survey N

Data dissemination Data processing Data collection Data analysis 9

Survey 1 Survey 1

Reorganization process concept

Grouping of integrated global processes and databases

Survey 2 Survey 2

…

Data collection Data collection Data processing Data processing Data analysis Data analysis Data dissemination Data dissemination

Survey N Survey N

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SLIDE 6

6

Reorganization process concept

Framework for corporate architecture

Organization, coordination and control Organization, coordination and control

Survey 1 Survey 1 Survey 2 Survey 2

Data collection Data collection Data processing Data processing Data analysis Data analysis ata dissemination ata dissemination

11

Survey N Survey N

…

D D Da Da

IT services and tools community

d k Produkty Statistical

I SBPM– Grouping Concept

f statistical product process

Designing Designing Production Production

Produkty statystyczne Informacje od respondentów Informacje od respondentów Zbiory wartości zmiennych zbieranych dla Grupy produktów statystycznych Grupy agregatów publikacyjnych Grupy agregatów publikacyjnych Grupy produktów statystycznych Grupy produktów statystycznych Wynikowe mikrodane dla Grupy produktów statystycznych Analityczne struktury danych Grupy agregatów Produkty statystyczne Zbiory danych administracji publicznej Zbiory danych administracji publicznej Inne zbiory danych Inne zbiory danych Informacje od respondentów Informacje od respondentów Zbiory wartości zmiennych zbieranych dla Grupy produktów statystycznych Grupy agregatów publikacyjnych Grupy agregatów publikacyjnych Grupy produktów statystycznych Grupy produktów statystycznych Wynikowe mikrodane dla Grupy produktów statystycznych Analityczne struktury danych Grupy agregatów Produkty statystyczne Zbiory danych administracji publicznej Zbiory danych administracji publicznej Inne zbiory danych Inne zbiory danych Information from respondents Information from respondents Set of variables values collected for the statistical product group Publication aggregate groups Publication aggregate groups Statistical products groups Statistical products groups Resultant micro data for the statistical products group Analytical data structures Aggregate groups Produkty statystyczne Administrative sources Administrative sources Other data sets Other data sets Produkty statystyczne Produkty statystyczne products Statistical products repository Operational micro data repository Raw data repository Analytical micro and macro data repository

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SLIDE 7

7

13

Organization, coordination and control Organization, coordination and control

ISBPM – Main Processes

Preparing Preparing Data collection Data collection Data Processing Data Processing Data Analysis Data Analysis Data Dissemination Data Dissemination Specify needs Specify needs Design Design Build Build Archive Archive Ex-post evaluation Ex-post evaluation Production Production Development and maintenance tools/ IT services Development and maintenance tools/ IT services

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SLIDE 8

8

Organization, coordination and control of design Organization, coordination and control of design Organization, coordination and control unit

ISBPM - Design Processes

Plans Plans of

f
rganization
rganization

(partial partial) )

Data collection unit Data processing unit Analysis data unit

Designing of data collection Designing of data collection Designing of data analysis Designing of data analysis Designing of processing of

perational

micro data Designing of processing of

perational

micro data Designing of processing of analytical micro data Designing of processing of analytical micro data

Tools designing/ IT services Tools designing/ IT services Customer service unit IT services providing unit

Designing of statistical products Designing of statistical products

15

Organization, coordination and control of designong Organization, coordination and control of designong Organization, coordination and control Organization, coordination and control of build Organization, coordination and control of build

ISBPM – Build Process

unit Data collection unit Data processing unit Analysis data unit

Designing of data collection Designing of data collection Designing of processing of analitical micro data Designing of processing of analitical micro data Designing of data analysis Designing of data analysis Designing of processing of

perational

micro data Designing of processing of

perational

micro data Adjustment concerning the data collection Adjustment concerning the data collection Adjustment concerning processing of analytical micro data Adjustment concerning processing of analytical micro data Adjustment concerning data analysis Adjustment concerning data analysis Adjustment concerning processing of

perational micro

data Adjustment concerning processing of

perational micro

data

Tools / IT services designing Tools / IT services designing Customer service unit IT services providing unit

Designing of statistical products Designing of statistical products Adjustment concerning data dissemination Adjustment concerning data dissemination

Tools/ IT services adjustment Tools/ IT services adjustment

Designing Build

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SLIDE 9

9

Organization, coordination and control of designing Organization, coordination and control of designing Organization, coordination and control it Organization, coordination and control of produce Organization, coordination and control of produce

ISBPM – Production Process

unit Data collection unit Data processing unit Analysis data unit

Designing of data collection Designing of data collection Designing of processing of analytical micro data Designing of processing of analytical micro data Designing of data anaysis Designing of data anaysis Designing of processing of

perational

micro data Designing of processing of

perational

micro data Data collection Data collection Processing

f analytical

micro data Processing

f analytical

micro data Data anaysis Data anaysis Processing

f operational

micro data Processing

f operational

micro data

Tools designing / IT services Tools designing / IT services Customer service unit IT services providing unit

Designing of statistical products Designing of statistical products Data dissemination Data dissemination

Tools maintenance/ IT services Tools maintenance/ IT services

Designing Production Build

17

ISBPM –Corporate architecture for main production process

act Statistical production model d t t Organization, coordination and production control statistical products group Information on task implementation Data collection Variable value collection of the Information

n errors

Information on availability

f data

for analysis implementation Data processing Information on task Information on task implementation Information on errors Data dissemination Information on errors Publication aggregation Group, Statistical products Group Information on task implementation Data analysis Data collection Data collection production plan Data processing production plan Data analysis production plan Data dissemination production plan «datastore» Metainformation repository Public administration data repositories Other data repositories CAxI Data Organization, coordination and control unit

1 8

update Register «datastore» Raw data repository «datastore» Operational micro data repository «datastore» Analytical micro and macro data repository (Data Warehouse) «datastore» Statistical products repository «datastore» Statistical units register task index «datastore» Statististical repositories

f source data

Data collection unit Data processing unit Data analysis unit (Survey authors) Customer service unit

SLIDE 10

10

19

ISBPM – Organization of new architecture

Organization , coordination and control unit

Primary units

g , Data collection unit Data processing unit Data analysis unit Custom er service unit 20 The unit providing I T services

Supporting units Supporting units

SLIDE 11

11

21

Basic elements of the IT environment ISBPM

Education System Metainformation Repository Designing, Planning Knowledge Management System Knowledge Repository and Control System Metainformation System Service System CAxI Service System of the Statistical Units Register Data Collection System Micro data Processing Analytical System

f Micro Data

Analysis and Decisions Dissemination of Statistical

22

Infrastructure Service System Statistical Units Register Raw Data Repository Micro Data Repository Analytical Micro and Macro Data Repository Analytical Micro and Macro Data Repository Statistical Products Repository y g Operation System Processing Supporting System Information System Archiving System Archive Repository

SLIDE 12

12

23

The Knowledge Base – capacity building

Needs

The Knowledge Base

Dostawcy

Products Services Products Services

The Knowledge Base

W isdom W isdom

The Knowledge Base

Suppliers

Suppliers Customers

Customers

24

Tools

Regulations

Supported by „IT”

I nform ation I nform ation Data Data Know ledge Know ledge

SLIDE 13

13

Phase 1 – Preparation

Framework plan of reaching the Integrated Statistical Business Process System in Poland

Phase 1 – Preparation
Phase 2 – Pilot concept along with transformation

preparation

Phase 3 – Verification
Phase 4 – Transformation
Phase 5 – Destination state

25

The principal rules:

Framework plan of reaching the Integrated Statistical Business Process System in Poland

Gradual increase of surveys performed with the new

methods

Evolutionary transformation of the organization
Evolutionary transformation of the IT environment
Successive implementation of new work processes

26

SLIDE 14

14

2012 2013 2014 2015 2016 2017 2018 2019 2020

Phase 1 ‐ Preparation

Transformation plan

Phase 2 ‐ Pilot concept along with the preparation of the transformation

Edition 2014 Edition 2015 Edition 2016

Phase 4 ‐ Transformation

Edition 2017 Edition 2018 Edition 2019

Phase 5 – Destination state

Edition 2020

Phase 3 ‐ Verification

Gradual increase of share of surveys performed with the new methods in p f relation to the general number of surveys Evolutionary transformation of the

rganization

Evolutionary transformation of the IT environment

27

Several

connected and integrated IT systems instead

f

hundreds existing.

Several specialized organizational units, extracted according to

Sum m ary (1)

p g , g task specialization, concentrating specialist competences instead

f many „independent” organizations.
Instead of the knowledge dispersed in organization it is proposed

that it be concentrated and employed with the use of the Knowledge Base which will support more efficiently capacity building.

Instead of using independent and individual approach to the
Instead of using independent and individual approach to the

realization of each of the surveys – standardize of realization statistical surveys processes, preparing common methods and the best practices, used for the various stages (plug&play technology).

Comprehensive look at all conducted surveys – elimination of

structural ineffectiveness sources by proper products grouping.

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SLIDE 15

15

Instead of collection data

independently for each survey, and lack of cooperation for the needs of other surveys – using dedicated system which would support collection data for many

Sum m ary (2)

dedicated system which would support collection data for many surveys.

Instead
f

individual, dispersed communication between particular leader units and statistical products customers, establish a dedicated unit – a connection point with statistical customer.

Instead of dispersed information on the primary needs reported

by customers creating a single place for storing and analyzing by customers, creating a single place for storing and analyzing data.

Instead
f

expensive data, collected from direct surveys, increasing obtaining cheaper data – from administrative sources and sharing data within the organization and many surveys from different fields (including Big-data).

29 30

Janusz Dygaszewicz

Director Programming and Coordination of Statistical Surveys Department CSO Poland j.dygaszewicz@stat.gov.pl