The New Neighborhood The New Neighborhood Improvement District - - PowerPoint PPT Presentation

The New Neighborhood The New Neighborhood Improvement District Improvement District System System

What is a NID? What is a NID?

• An improvement to, or the construction of

An improvement to, or the construction of a public facility a public facility

• Requested by citizens benefited by the

Requested by citizens benefited by the improvement improvement

• County oversight of the improvement

County oversight of the improvement

• Tax billed back to the benefited parties

Tax billed back to the benefited parties

The process in Boone County The process in Boone County

• Petition submitted through the Public Works

Petition submitted through the Public Works Department for an improvement Department for an improvement

• Approval of Improvement District by the County

Approval of Improvement District by the County Commission Commission

• Oversight of construction by the Public Works

Oversight of construction by the Public Works Department Department

• Assessment of cost by County Commission to

Assessment of cost by County Commission to the benefited parties the benefited parties

• Long term financing

Long term financing

• Final assessment by County Commission

Final assessment by County Commission

The process involves several The process involves several County departments and offices County departments and offices

• Public Works

Public Works – – oversight of project

• versight of project
• Clerk

Clerk – – verifies petition signatures, schedules verifies petition signatures, schedules public hearings public hearings

• Auditor

Auditor – – sets up General Ledger funds, manage sets up General Ledger funds, manage project budget, verifies total cost project budget, verifies total cost

• Treasurer

Treasurer – – procures financing, oversees inter procures financing, oversees inter-

• fund borrowing and temporary notes

fund borrowing and temporary notes

• Collector

Collector – – collects pre collects pre-

• finance payments, issues

finance payments, issues and collects monthly and annual bills and collects monthly and annual bills

The old system The old system

Public Works Treasurer IT

• Spreadsheets maintained by separate departments

Spreadsheets maintained by separate departments Paper forms Paper forms Information disseminated by inter Information disseminated by inter-

• office mail and other
• ffice mail and other

manual means manual means

The new system The new system

• Uses existing spreadsheets to

populate system I database

• Four milestones may be

imported

Cover worksheet Cover worksheet

• Commission orders

Commission orders and dates and dates

• Hearing dates, project

Hearing dates, project estimate, financing estimate, financing information information

• General Ledger fund

General Ledger fund information information

Property owner Property owner’ ’s worksheet s worksheet

• Name and

Name and address address Legal Legal description of description of benefited benefited property property Proposed or Proposed or actual actual assessment assessment

Cover sheet Cover sheet Master file Master file

• Commission orders

Commission orders and dates and dates

• Hearing dates,

Hearing dates, project estimate, project estimate, financing financing information information

• General Ledger

General Ledger fund information fund information

Owner Owner’ ’s information Billing unit s information Billing unit

The old system The old system

• Owner information

Owner information created manually created manually

• Information for the

Information for the NID as a whole did NID as a whole did not exist not exist

• History non

History non-

• existant

existant

• Updating ownership

Updating ownership manually done manually done

Now Now … …

• Financial status updated instantly as payments

Financial status updated instantly as payments

• r payoffs made
• r payoffs made
• Financial reports generated on monthly and

Financial reports generated on monthly and quarterly basis quarterly basis

• E

E-

• mails generated when pre

mails generated when pre-

• finance payments

finance payments made made

• Ownership changes tracked and reported

Ownership changes tracked and reported

• Address changes reported, applied

Address changes reported, applied

• Parcel number changes reported

Parcel number changes reported

• History of NID and billing units

History of NID and billing units

Now Now … …

• Central store of

Central store of information information

• Pre

Pre-

• financing

financing payoffs, post payoffs, post-

• financing payoffs all

financing payoffs all in one place in one place

Access through BCPUBLIC Access through BCPUBLIC

Directly to billing unit Directly to billing unit

Where we started Where we started … … Where we Where we are are … …