The New Neighborhood The New Neighborhood Improvement District - PowerPoint PPT Presentation

The New Neighborhood The New Neighborhood Improvement District Improvement District System System

What is a NID? What is a NID? • An improvement to, or the construction of • An improvement to, or the construction of a public facility a public facility • Requested by citizens benefited by the • Requested by citizens benefited by the improvement improvement • County oversight of the improvement • County oversight of the improvement • Tax billed back to the benefited parties • Tax billed back to the benefited parties

The process in Boone County The process in Boone County • Petition submitted through the Public Works • Petition submitted through the Public Works Department for an improvement Department for an improvement • Approval of Improvement District by the County • Approval of Improvement District by the County Commission Commission • Oversight of construction by the Public Works • Oversight of construction by the Public Works Department Department • Assessment of cost by County Commission to • Assessment of cost by County Commission to the benefited parties the benefited parties • Long term financing • Long term financing • Final assessment by County Commission • Final assessment by County Commission

The process involves several The process involves several County departments and offices County departments and offices • Public Works • Public Works – – oversight of project oversight of project • Clerk • Clerk – – verifies petition signatures, schedules verifies petition signatures, schedules public hearings public hearings • Auditor • Auditor – – sets up General Ledger funds, manage sets up General Ledger funds, manage project budget, verifies total cost project budget, verifies total cost • Treasurer • Treasurer – – procures financing, oversees inter procures financing, oversees inter- - fund borrowing and temporary notes fund borrowing and temporary notes • Collector • Collector – – collects pre collects pre- -finance payments, issues finance payments, issues and collects monthly and annual bills and collects monthly and annual bills

The old system The old system Public Works Treasurer IT • Spreadsheets maintained by separate departments Spreadsheets maintained by separate departments • Paper forms Paper forms Information disseminated by inter- -office mail and other office mail and other Information disseminated by inter manual means manual means

The new system The new system • Uses existing spreadsheets to populate system I database • Four milestones may be imported

Cover worksheet Cover worksheet • Commission orders • Commission orders and dates and dates • Hearing dates, project • Hearing dates, project estimate, financing estimate, financing information information • General Ledger fund • General Ledger fund information information

Property owner’ ’s worksheet s worksheet Property owner • Name and Name and • address address Legal Legal description of description of benefited benefited property property Proposed or Proposed or actual actual assessment assessment

Cover sheet Master file Cover sheet Master file • Commission orders • Commission orders and dates and dates • Hearing dates, • Hearing dates, project estimate, project estimate, financing financing information information • General Ledger • General Ledger fund information fund information

Owner’ ’s information s information Billing unit Owner Billing unit

The old system The old system • Owner information • Owner information created manually created manually • Information for the • Information for the NID as a whole did NID as a whole did not exist not exist • History non • History non- -existant existant • Updating ownership • Updating ownership manually done manually done

Now … … Now • Financial status updated instantly as payments • Financial status updated instantly as payments or payoffs made or payoffs made • Financial reports generated on monthly and • Financial reports generated on monthly and quarterly basis quarterly basis • E • E- -mails generated when pre mails generated when pre- -finance payments finance payments made made • Ownership changes tracked and reported • Ownership changes tracked and reported • Address changes reported, applied • Address changes reported, applied • Parcel number changes reported • Parcel number changes reported • History of NID and billing units • History of NID and billing units

Now … … Now • Central store of • Central store of information information • Pre • Pre- -financing financing payoffs, post- - payoffs, post financing payoffs all financing payoffs all in one place in one place

Access through BCPUBLIC Access through BCPUBLIC Directly to billing unit Directly to billing unit

Where we started … … Where we started Where we Where we are … … are