THE HEART OF OUR COMMUNITY At the hear At the heart of it has - - PDF document

THE HEART OF OUR COMMUNITY

At the hear At the heart of it has always been the t of it has always been the value of community value of community, the belief that we , the belief that we are not merely individuals struggling in are not merely individuals struggling in isolation from each other isolation from each other, but members , but members

• f a community who depend on each
• f a community who depend on each
• ther
• ther, who benefit from each other's

, who benefit from each other's help, who owe obligations to each help, who owe obligations to each

• ther
• ther, from that ever

, from that everything else stems. ything else stems.

The CBBCA represents the largest population in West Carleton. The volunteers

• f

the association manage and maintain the 11,000 square foot community centre, including a branch of the Ottawa Public Library, the Rural Root Theatre Company, 25 km of ski trails, programs, services and athletics for all ages, from youth employment to seniors ride sharing. The Community Centre was visited by West Carleton residents over 50,000 times in 2011. In 2012 and 2013 visitors have increased

• significantly. Between September and June the

centre is open every day delivering over 100 hours of activities each week, excluding sports. As we continue to fill our last remaining off-peak hours utilization continues to climb. There are many elements to our $750,000 Sandhills fundraising drive, including concerts, silent auctions, dinners, golf tournaments, a walkathon etc.. As part of our collaboration with the City donations will receive tax receipts and we are able to claim trade and construction in- kind contributions. The project has the overwhelming support of the community but our financial challenge is

• substantial. Our success depends on the

generosity of the major donors in our area. On behalf of our community, thank you so much for your consideration. Ian Glen, President CBBCA 613-832-1225 ianfg@yahoo.com In our growing city, the demand for new community centres and new space significantly exceeds the city’s fiscal

• capacity. While there are

many worthy projects,

• ccasionally we receive

proposals which are more than worthy: they are compelling, and they are urgent. Such a case was presented to staff in March of 2012. The Sandhills proposal described an efficient, community-managed community centre that is

• perating at capacity, a successful library

experiencing overcrowding and accessibility issues, seniors leaving their lifelong home to be closer to services, and a serious gap in programming for the child, youth, and teen

• populations. This proposal was reviewed by city

staff who recognized the urgency and prioritized the project for construction. The project is a financial partnership among the City of Ottawa’s Parks, Recreation & Cultural Services Department, the Ottawa Public Library Board, and the community, led by the Constance and Buckham’s Bay Community Association. This project and those who contribute to it will leave an indelible and historic mark on the

• community. Please give generously.

Eli El-Chantiry, Councillor – Ward 5 City of Ottawa 613-580-2475 Eli.El-Chantiry@ottawa.ca

Message from the CBBCA Sandhills Project Co-chairs

INTRODUCTION TO THE CBBCA CENTRE Our Community Centre The Heart of Our Community Building on Our History A Space for Everyone Creating a Thriving Community A Great Place to Spend Time THE CENTRE: EXPANSION AT A GLANCE A BLUE PRINT FOR COMMUNITY LIVING NEW Main Floor Featured Service: Library Featured Space: Outreach/Clinical NEW Second Floor Feature Facility: Kitchen Featured Program: Fitness ALL AROUND US SANDHILLS GOAL SANDHILLS PROJECT BUDGET SPONSORSHIP RECOGNITION OPPORTUNITIES Building Naming Sponsorship Opportunity Rooms Facilities Programs & Events Sandhills Recognition Program Community Leaders Needed CONTACT INFORMATION 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

OUR COMMUNITY CENTRE

For many years the centre served everyone and as our population grew so did it. Long time residents will tell you the Community Centre, and the Casino before it, is where

• ur community lived.

In 1978 the 7,800 sq ft centre opened behind the existing

• hall. Population

Population 800 800

In 1992 an additional 2,700 sq ft is built. (the multi-purpose room and stage) Population 1,500

pg 1 ¡ ¡

The existing Constance Bay Community Centre has been at the heart of our community for more than 30 years.

It includes a branch of the Ottawa Public Library, as well as the Rural Root Theatre Company. ¡ At 11,000 square feet It serves the 5,000 people in

• ur communities: hosting

events, carnivals, dinners & dances and as a home to fitness programs, sports, clubs, groups and more. ¡ Members also enjoy the 25kms of ski trails in the surrounding forest. ¡

pg 2 ¡ ¡

Since reaching it’s peak-time capacity in 2003 the number of people the centre isn’t serving has continued to grow; by 2011 only 26% felt the facilities were adequate:

• 70% of seniors said they needed a place and only 30% thought we offered

enough programs

• 77% of parents said youth needed a place and only 18% thought we
• ffered enough programs
• 58% wanted a fitness centre
• 90% said the Library was important and 2/3 said it needed to expand.

With nearly 3/4 of the population’s needs not being met, and with rapidly growing young family and senior populations the time for the centre to catch up is over-due.

BUILDING ON OUR HISTORY

The community centre was built to serve the township of Torbolton and it has done a remarkable job. But for the past several years, it’s been operating at capacity.

CBBCA ¡Community ¡Centre ¡Facts

Number ¡of ¡users ¡per ¡year 1,040 ¡ ¡

(excluding ¡Library, ¡events, ¡ playground, ¡skate ¡park) ¡

Number ¡of ¡visits ¡per ¡year 43,000 ¡ ¡

(excluding ¡Library, ¡playground, ¡ skate ¡park) ¡

Number ¡of ¡programs 18 Number ¡of ¡athleBc ¡leagues 7 ¡ ¡

(numerous ¡age ¡groups ¡and ¡teams ¡ in ¡each ¡league)

Special ¡event: ¡carnivals, ¡dinners, ¡etc. 49 Number ¡of ¡hours ¡of ¡programming ¡each ¡week 105 Number ¡of ¡CBBCA ¡volunteers 310 pg 3 ¡ ¡

The library is overcrowded and faces accessibility issues; there’s a serious gap in programming for the child, youth and teen populations; and our seniors’ services aren’t meeting the needs of local residents. In short, there’s more demand than we can keep up with.

A SPACE FOR EVERYONE

That’s where Project Sandhills comes in. The new leisure centre will continue to serve our thriving region, and build on popular programs, like theatre, tae kwon do and playgroup. It will also give us the space to provide a range of exciting new programs for people of all ages, such as cooking & art classes, seminars for seniors and gymnastics for children. Project Sandhills will allow us to grow to fulfill our community’s needs, while continuing to offer each member the same high-quality experience we’ve been delivering since 1978.

pg 4 ¡ ¡

CREATING A THRIVING COMMUNITY

More than that, Project Sandhills will provide a nurturing, stimulating environment in which youth can take part in constructive pastimes and seniors can participate in rewarding activities. The result? A healthy, productive, engaged population across all ages. Project Sandhills is vital to the future of our community. Its new programs and services will directly benefit people of all ages, offering them a safe, enjoyable place to relax, exercise, learn and socialize.

pg 5 ¡ ¡

Here’ Here’s what you have to look for s what you have to look forward to at the new ward to at the new leisure centre leisure centre

• An additional 6,000 square feet of space
• An upgraded library, moved to the front of the leisure centre,

which will be three times as big as the current library, not to mention brighter, safer, and more peaceful and accessible

• A more welcoming main-floor entrance and lobby, and an

expanded foyer on the second floor, offering excellent venues for wedding receptions, holiday parties and other events

• A fitness centre featuring equipment and programs that make it

easy to stay healthy and active year-round

• A drop-in area where people of all ages can hold club

meetings, catch up on homework, visit with friends or enjoy a coffee

• The space and opportunity to improve the visibility of local
• rganizations, including Ottawa Public Health, West Ottawa

Community Resource Centre (WOCRC) and other essential service providers

• Expanded child and teen programming
• Cooking programs and other activities for people of all ages
• Several multi-purpose rooms and a new, fully functional kitchen;

and

• A Nurse Practitioner clinic offering local follow-ups, assessments,

referrals, homecare and prescriptions.

A GREAT PLACE TO SPEND TIME WE NEED YOUR HELP TO DO IT

Pg 6 ¡ ¡

The $1.9 million Sandhills The $1.9 million Sandhills expansion campaign will expansion campaign will transfor transform the facility in order m the facility in order to accommodate growing to accommodate growing programs and ser programs and services. vices.

pg 7 ¡ ¡

A Blue Print for Community Life  ¡ ¡

EXPANDED LIBRARY

The expanded library will allow for greater capacity of materials, reading clubs, children's programs, and enable more of our residents to have access to computers.

 ¡ ¡

Multi-User Outreach Office

A Nurse Practitioner clinic working with ADMH or WCFHC is the

• pportunity for local follow-ups, assessments, referrals, home-

care & prescriptions.

 ¡ ¡

Foyer & Lounge Space

A social space, open, bright and

• comfortable. Inviting visitors to stay

a while and enjoy.

Club / Program Space

A home for our various clubs and regular programs including: seniors club, girl guides, scouts and art classes

Canteen

An upgraded and more efficient service area will help the canteen volunteers provide a broader range of products to our community

 ¡ ¡

pg 8 ¡ ¡

FEATURED SERVICE

Librar Library y

Accessibility ¡

Unlike ¡our ¡current ¡library ¡which ¡is ¡less ¡than ¡400 ¡ sq ¡O, ¡the ¡new ¡library ¡will ¡be ¡accessible ¡to ¡all ¡our ¡ residents ¡and ¡staff. ¡

Programs, Reading Space, Book Clubs & Computer Access

We love our Library and we know it can be much more than just about books, it can be a place to meet, study, research, attend seminars, host children’s events, and to impart a joy in life long learning. Three things inspired the CBBCA’s push to expand the Library; public opinion, potential, and sustainability. Although our library is one of the city’s most successful, with consistent double digit growth, it has serious isolation, overcrowding, and accessibility issues. In our 2012 Survey:

• 90% agreed it is important to retain

the library in the community including 65% strongly agree.

• 63% agreed the library should be

expanded ( up from 51% in 2005) including 34% strongly agree, 18% disagree.

pg 9 ¡ ¡

FEATURED SPACE

Outreach Office Outreach Office

Medical Clinic, Offices & Outreach

Medical We are creating a space that can easily serve as a medical clinic. We know that without this infrastructure the medical issue will never be solved. We have talked to a few potential partners about establishing a Nurse Practitioner clinic. This would address a very significant part of the needs of the community and the healthcare system; prescriptions, assessments, drop-ins, follow-ups, home-care and, referrals. They are the new front line of the medical system. Outreach Offices The space will be utilized by volunteers and professionals to make

• rganizations and services more
• accessible. It will be open for regular

use by community groups, WOCRC, Public Heath, Community Policing, and a host of other groups who struggle to find a local space from which to serve and engage our community. It will also be a welcome area for new and return visitors and members.

pg 10 ¡ ¡

A Blue Print for Community Life  ¡ ¡

Kitchen

The expanded kitchen will be host to cooking classes, local food programs and will be a fully accessible area. With the expansion to the kitchen and addition of showers in the new washrooms the community centre will be able to act as an emergency shelter in case of major flooding or other disasters.

 ¡ ¡

Multi-use Room (Fitness Spaces)

With our new programs and fitness club we will be here to help all the members of our community enjoy a health lifestyle

 ¡ ¡

Green Room

Actors, musicians and other performers will now have a private area to prepare for the show.

pg 11 ¡ ¡

FEATURED FACILITY

Accessibility ¡

Bringing ¡all ¡necessary ¡kitchen ¡items ¡to ¡the ¡new ¡lower ¡cabinets ¡ and ¡having ¡mulBple ¡levels ¡of ¡countertops ¡will ¡allow ¡people ¡of ¡ all ¡ages ¡and ¡abiliBes ¡to ¡parBcipate. ¡

Cooking Classes, Catering and Programs

The current kitchen is vastly under equipped for our usage. Unfortunately due to the current configurations and equipment we have to limit the type of food and programming in our kitchen. With the expanded kitchen space we will be able to incorporate professional appliances and properly vent the kitchen to meet the cities requirements, enabling full use of the facilitates for programs for all ages, charity work, church suppers, clubs and more. NEW – Good Food Box & Local Food Classes and Seminars The CBBCA has been interested in bringing The Good Food Box (City of Ottawa produce delivery program) to the centre for sometime. With the opening of our new kitchen we will be able to bring in this service and launch new programs and classes.

Kitchen Kitchen

pg 12 ¡ ¡

FEATURED SPACE

Fitness Facility Fitness Facility

Fitness Programs, Training & Machines

4 Yoga classes, 2 aerobics classes, 20 hours of Tai Kwon Do, per week and we still have instructors and students wanting more. Unfortunately we do not have time slots left to hold more fitness programs. With the new fitness facility we will have room for the classes members have been requesting; Zumba, Boot Camp, Pilates and gymnastics for the younger set. We have also set aside dedicated space for 10 or so machines to fulfill the need for self paced individual workout routines. With our new programs we will be here to help all the members

• f our community to enjoy a

health lifestyle.

Eating right and

staying active

The 2012 survey confirmed that a fitness centre would be heavily used; we expect it will be over-subscribed before it opens. 58% agreed to establishing a fitness centre including 39% strongly agreeing which suggests initial demand at 366 residents. ¡

pg 13 ¡ ¡

Our little cor Our little corner of ner of Ottawa is known for Ottawa is known for it’ it’s extraordinar s extraordinary y beauty and beauty and exceptional people. exceptional people. ¡

Unfortunately the community centre does not currently reflect

• ur landscape nor does it inspire our people. ¡

Not only with the much needed addition but by creating a space of leisure, openness and light. Bringing the beauty all around us back to the heart.

All Around Us All Around Us

Project Sandhills aims to correct this imbalance. ¡

pg 14 ¡ ¡

FUNDING GOAL: $1,900,000

The CBBCA Sandhills campaign is a $1.9 million comprehensive partnership between the City of Ottawa, The Ottawa Library Board and Our Community, that will allow us to fund the expansion and renovation of the Community Centre ¡

pg 15 ¡ ¡

CBBCA SANDHILL PROJECT Budget $1.9 Million Budget $1.9 Million

EXPENDITURE BUDGET

Phase ¡1: ¡ Environmental, ¡Assessment, ¡ConstrucBon ¡Planning, ¡ Design ¡and ¡Tender ¡ Building ¡Expenses ¡

• ¡Building ¡expenses ¡to ¡expand ¡facility ¡
• ¡ConBngencies ¡and ¡extra ¡

$ ¡ ¡ ¡ ¡192,000 ¡ $ ¡1,200,000 ¡ $ ¡ ¡ ¡ ¡508,000 ¡ Total ¡Capital ¡Phase ¡1: ¡ $ ¡1,900,000 ¡ Phase ¡2: ¡ RenovaBons ¡to ¡exisBng ¡building ¡ $ ¡ ¡ ¡ ¡100,000 ¡

FUNDS ¡CONTRIBUTED ¡BY BUDGET

Library ¡Board $ ¡ ¡ ¡ ¡400,000 City ¡of ¡OYawa $ ¡ ¡ ¡ ¡750,000 Community $ ¡ ¡ ¡ ¡750,000 Total ¡ContribuBon $ ¡1,900,000

COMMUNITY ¡CONTRIBUTION BUDGET

Community ¡Fund ¡Raising ¡efforts $ ¡ ¡ ¡250,000 Building ¡Naming ¡Rights $ ¡ ¡ ¡100,000 Sponsors ¡(Individual, ¡Corporate ¡and ¡GiO-­‑In-­‑Kind) $ ¡ ¡ ¡350,000 Special ¡Event $ ¡ ¡ ¡ ¡ ¡50,000 Total ¡ContribuBon $ ¡ ¡ ¡750,000

pg 16 ¡ ¡

BUILDING NAME SPONSOR $100,000 +

Donor Recognition Opportunities: Building Naming – 7+ year opportunity

Our Building Name Sponsor will not only have the Community Centre named after them but they will be recognized all over the city in every publication that mentions

• ur location, programs or services.

The Naming Sponsor will have a large prominent sign on the front of the building and all CBBCA signage throughout the

• community. Space permitting all CBBCA signage will include

sponsors logo.

Building Naming Rights will be determined based upon the length of the term and in conjunction with the City of Ottawa’s guidelines. Sponsors will also participate in recognition based on their level of giving listed in the Sandhills Recognition Program on pg 23.

pg 17 ¡ ¡

pg 18 ¡ ¡

Sponsors $10,000 - $80,000 Recognition Opportunities: Rooms – 8 year agreements

Room Sponsorship ¡ Level Sponsor

Lobby ¡ $ ¡80,000 ¡ Main ¡Hall ¡ $ ¡60,000 ¡ Kitchen ¡ $ ¡40,000 ¡ ExisBng ¡MulB ¡Purpose ¡Rm ¡ $ ¡40,000 ¡ Upper ¡Foyer ¡ $ ¡25,000 ¡ Outreach ¡Office ¡ $ ¡25,000 ¡ Fitness ¡Room ¡ $ ¡20,000 ¡ Low ¡Impact ¡Room ¡ $ ¡20,000 ¡ Club ¡Room ¡ $ ¡15,000 ¡ ExisBng ¡Link ¡Room ¡ $ ¡15,000 ¡ Kirk ¡& ¡Helen ¡Mandy ¡ Bar ¡ $ ¡15,000 ¡ Donna ¡Pritlove ¡ Canteen ¡ $ ¡15,000 ¡ Green ¡Room ¡ $ ¡10,000 ¡ Rural ¡Route ¡Theartre ¡

Sponsors will also participate in recognition based on their level of giving listed in the Sandhills Recognition Program on pg 23. Along with the Sandhills Recognition Program the following will be offered as special consideration for Room Sponsors:

• Room Sponsors will be honored with a sign or plaque stating their name

and/or logo in a prominent location in the room of their choice from the date of the new building opening.

pg 19 ¡ ¡

Outside ¡Area Sponsorship ¡ Level Sponsor

Playground ¡ $ ¡15,000 ¡ Hockey ¡Rink ¡ $ ¡10,000 ¡ Ball ¡Diamond ¡(Front) ¡ $ ¡ ¡ ¡6,000 ¡ Nancy ¡Atchison ¡ Ball ¡Diamond ¡(Rear) ¡ $ ¡ ¡ ¡4,000 ¡ Nancy ¡Atchison ¡ Soccer ¡Field ¡Full ¡ $ ¡ ¡ ¡4,000 ¡ Soccer ¡Field ¡Mini ¡ $ ¡ ¡ ¡4,000 ¡ Circle ¡Of ¡Friends ¡(mini ¡skaBng ¡ rink) ¡ $ ¡ ¡ ¡3,000 ¡ Volley ¡Ball ¡Court ¡ $ ¡ ¡ ¡3,000 ¡ Gore ¡Mutual ¡ Insurance ¡ Skate ¡Park ¡ $ ¡ ¡ ¡3,000 ¡

Sponsors $3,000 - $15,000 Recognition Opportunities: Facilities – 4 year agreements

Major Sponsors will also participate in recognition based on their level of giving listed in the Sandhills Recognition Program on pg 23. Along with the Sandhills Recognition Program the following will be offered as special consideration for Facilities Sponsors:

• Facility Sponsors will be honored with a large coloured sign stating their

name and/or logo in a prominent location at the facility of their choice.

pg 20 ¡ ¡

Sponsors $2,000 – $5,000 Recognition Opportunities: Program & Event – 1 year agreements

Program Sponsorship ¡ Level Sponsor

Santa ¡Breakfast ¡& ¡Parade ¡ $ ¡5,000 ¡ Access ¡Lane ¡Cleaning ¡ $ ¡5,000 ¡ Bay ¡Days ¡ $ ¡5,000 ¡ Ambassador ¡Realty ¡ Winter ¡Carnival ¡ $ ¡3,000 ¡ Children’s ¡Hockey ¡& ¡Ball ¡Hockey ¡ $ ¡3,000 ¡ Children’s ¡T-­‑Ball ¡and ¡SoOball ¡ $ ¡3,000 ¡ Clean ¡Up ¡The ¡Bay ¡ $ ¡2,000 ¡ Playgroup ¡ $ ¡2,000 ¡

Major Sponsors will also participate in recognition based on their level of giving listed in the Sandhills Recognition Program on pg 23. Along with the Sandhills Recognition Program the following will be offered as special consideration for Program & Event Sponsors.

• Advertising for all programs will include – brought to you by “sponsors

name”

• Team Sport Program Sponsors will be honoured with their name and logo on

team t-shits or jerseys.

• Event Sponsors will have name and/or logo on all advertising and in a

prominent location leading up to, during entirety of event and with ¡media ¡ coverage ¡following ¡event. ¡ ¡

SANDHILLS RECOGNITION PROGRAM

Sponsor Appreciations Sponsor Appreciations

Where applicable each sponsorship level includes the recognitions listed in lower levels.

Platinum Sponsor $50,000 + Platinum Sponsor $50,000 +

• Colour graphic on the Our Sponsors banner (at the entrance of Constance Bay)
• Banner listing on the CBBCA newsletters
• Colour advertising on front page of the Constance and Buckham’s Bay annual

calendars.

Gold Sponsor $25,000 - $49,999 Gold Sponsor $25,000 - $49,999

• Recognition in City of Ottawa media and publications – duration of build
• Recognition at all special events hosted by CBBCA

Silver Sponsor $15,000 - $24,999 Silver Sponsor $15,000 - $24,999

• Colour graphic on the Our Sponsors banner, hung periodically on the community

notice board on Dunrobin Road (at the entrance of Constance Bay)

• Rotation on www.cbbca.ca’s front page banner ads

Bronze Sponsor $10,000 - $14,999 Bronze Sponsor $10,000 - $14,999

• Colour advertising on a page of the 2014 Constance and Buckham’s Bay annual

calendar

• Name recognition in CBBCA newsletters
• Name recognition in monthly e-news letter

Major Sponsor $5,000 - $9,999 Major Sponsor $5,000 - $9,999

• Your business logo on Our Sponsors banner hung outside of the building, sponsors

grouped according to fund matching

• Listing on www.cbbca.ca Sandhills Sponsors page, grouped according to fund

matching – (min 5 years)

• Contributors name and logo in the CBBCA Sandhills Sponsors Facebook photo album

Sponsor $2,000 - $4,999 Sponsor $2,000 - $4,999

• A Business Card listing in the Business Directory of our website with a link to your

website - till end of individual recognition program

• A listing on the Sponsors Directory sign inside the Community Centre
• A permanent premium engraved tile on the new commemorative wall

All recognitions are for the 2014 & 2015 years unless noted. Sponsors can choose to opt out of any part of the recognition program.

pg 21 ¡ ¡

A GREAT PLACE TO SPEND TIME

SANDHILLS NEEDS THE HELP OF OUR COMMUNITY LEADERS

As a leader of our community we need your help to ensure the success

• f the Sandhills expansion.

Thank you for taking the time to consider a donation to the Project

• Sandhills. Please contact us for

further information.

pg 22 ¡ ¡

Heather Lucente Major Funds Officer Constance & Buckham’s Bay Community Association 313 Bayview Drive Woodlawn Ontario K0A 3M0 613-255-4385 heatherlucente@yahoo.ca www.cbbca.ca/project-sandhills

Donors are welcome to combine donations and split recognitions Donors are welcome to combine donations and split recognitions.

. In accordance with Canada Revenue Agency guidelines all contributions are eligible to receive an official donation receipt. Currently, the non-refundable charitable donations tax credit is calculated as the total of:

• the lowest income tax rate (20.05% for 2013) multiplied by the

first $200 of charitable donations claimed by an individual; and

• the highest income tax rate (40.16% for 2013) multiplied by the

portion of the donations claimed by the individual that exceeds $200. With the use of a maximum charitable donation tax credit a donation of $10,000 would create a maximum $4,000 credit, costing only $6,000. All donations are held with the City in trust until the start of the project. In the event of unforeseen circumstances and Project Sandhills is cancelled all donations will be refunded.

CONTACT US

pg 23 ¡ ¡

WWW.CBBCA.CA