[PPT] - The European Associa:on for Core Technologies in Life Sciences PowerPoint Presentation

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Hosts: Patrick England & Spencer Shorte

Vice-president & President

The European Associa:on for Core Technologies in Life Sciences (CTLS) Annual General Mee:ng – 2017 Ins0tut Pasteur, Paris October 24-25 2017

Welcome to all CTLS members ! 34 members present out of 45 (16 in person + 18 via proxy) à Quorum reached: 80 à %

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Agenda

October 24 14h30: Opening of the AGM

1) Verifica0on of the quorum (members present in person + proxies) (10 minutes)
2) Opening words (President) (10 minutes)
3) Round of introduc0on of the members present in person (30 minutes)
4) Report on the ac0vi0es of CTLS in 2016-2017 (President or Vice-President) (20 minutes)
5) Report on the ac0vi0es of the working groups (WG leaders and/or co-leaders) (5 x 10

minutes)

6) Financial report (President or Vice President, in the absence of the Treasurer) (20

minutes)

7) Vote on both the Management and the Financial reports (by show of hands) (5 minutes)

– 17h-17h30: coffee break

8) Presenta0on of the EC candidates (either in person or by the vice-president for those

who are not present) (30 minutes)

9) Explana0on of the vo0ng modali0es, mandate, renewal and re-elec0on procedures

(Vice President) (10 minutes)

10) EC vote (by secret ballot) and coun0ng (45 minutes)
19h: end of the first day and Dinner

Restaurant “L’Authen0que” rue Vaugirard

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Agenda

October 25

9h: welcome of par0cipants
9h30: Opening of the second day of the AGM
11) Introduc0on “CTLS in 2018 and beyond (President or Vice President) (5 minutes)
12) CTLS2018 congress (Chris Guerin) (20 minutes)
13) Future congresses (President or Vice President) (10 minutes)
14) Other poten0al ac0ons for 2018-2019 (President or Vice President) (10 minutes)
15) CTLS associa0on strategic focus and plans (President or Vice President) (15 minutes)
16) Membership strategy (15 minutes)
17) Business model and funding strategy (15 minutes)
10h45-11h15: coffee break
18) Communica0on strategy (15 minutes)
19) Outreach and external synergies strategy (15 minutes)
20) Training ac0ons strategy (15 minutes)
21) Other poten0al working groups (15 minutes)
22) Modali0es of elec0on of the Board of Directors (15 minutes)
23) Final round up and discussion (30 minutes)
13h: end of AGM

Any objec:on ?

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Agenda

October 24 14h30: Opening of the AGM

1) Verifica:on of the quorum (members present in person + proxies) (10 minutes)
2) Opening words (President) (10 minutes)
3) Round of introduc0on of the members present in person (30 minutes)
4) Report on the ac0vi0es of CTLS in 2016-2017 (President or Vice-President) (20 minutes)
5) Report on the ac0vi0es of the working groups (WG leaders and/or co-leaders) (5 x 10

minutes)

6) Financial report (President or Vice President, in the absence of the Treasurer) (20

minutes)

7) Vote on both the Management and the Financial reports (by show of hands) (5 minutes)

– 17h-17h30: coffee break

8) Presenta0on of the EC candidates (either in person or by the vice-president for those

who are not present) (30 minutes)

9) Explana0on of the vo0ng modali0es, mandate, renewal and re-elec0on procedures

(Vice President) (10 minutes)

10) EC vote (by secret ballot) and coun0ng (45 minutes)
19h: end of the first day and Dinner

Restaurant “L’Authen0que” rue Vaugirard

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Mission

CTLS aims to support the following purposes:

Promote and support individuals, groups of scien0sts, administrators,

and organiza0ons within the scien0fic community to improve the availability, quality and scien0fic output

f technological core facili0es/research infrastructures

and other shared resources in the field of Life Sciences and Biomedicine.

Define and implement instruments for policy, standards and opera0ons

improving the scien0fic impact and value

f technology-based shared resources.
Support and facilitate educa0on, and communica0on enhancing the scien0fic

performance and professionaliza0on of shared resource facili0es (“cores”).

Opening words by Spencer Shorte

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Opera0onal Goals

The CTLS asspcia0on aims to achieve our mission by means of:

Mobilizing a professional community of scien:sts

working in, around and with shared resources

Establishing tools and resources for change

including quality, tech-transfer, financial and in-kind exchange within CTLS and with other professional associa0ons and organiza0ons

Promo:ng communica:on and career development through

training, educa0on, mentorship and conferences

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CTLS is commieed to being fully:

INCLUSIVE & COMMUNITY-DRIVEN

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“The thing that lies at the founda0on of posi0ve change, the way I see it, is service to a fellow human being.”

Lee Iacocca

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The European Associa:on for Core Technologies in Life Sciences (CTLS) Annual General Mee:ng – 2017 Ins0tut Pasteur, Paris October 24-25 2017

Round of introduc:on

f the members present in person

(name, ins0tu0onal affilia0on, main field(s) of exper0se, …)

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The European Associa:on for Core Technologies in Life Sciences (CTLS) Annual General Mee:ng – 2017 Ins0tut Pasteur, Paris October 24-25 2017

A small tribute to a dearly missed absent person…

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Management Report on Ac:vi:es 2016-2017

Before the official crea:on of the CTLS associa:on:

Founding General Assembly on the 14th of June 2016 in EMBL (Heidelberg)

during the CTLS2016 congress

Forma0on of a founding Execu0ve Council (EC) and Board of Directors (BoD),

both by co-opta0on and acclama0on among CTLS2016 delegates. EC (17 members): Nicholas Berrow, Marco Borra, Catherine Brooksbank, Patrick England, Chris Guerin, Peter O’Toole, Ralf Palmisano, Fernando Pelaez, Rainer Pepperkok, Joshua Rappoport, Marie-Anne Rey-Cuillé, Spencer Shorte, Andres Tiran, Achim Treumann, Elena Trovesi, Nadine Utz, Geert Van Minnebruggen BoD (6 members): Spencer Shorte (President); Patrick England (Vice-President); Josh Rappoport (Secretary); Ralf Palmisano (Deputy Secretary); Rainer Pepperkok (Treasurer); Elena Trovesi (Assistant Treasurer)

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Management Report on Ac:vi:es 2016-2017

Before the official crea:on of the CTLS associa:on:

Selec0on of the venue and dates for the next CTLS congress: Ghent July 1-4 2018
Establishment of 5 star0ng Working Groups:

Communica0ons, Funding, Membership, Outreach, Training (each with a leader and vice-leader who are preferably part of the EC).

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Management Report on Ac:vi:es 2016-2017

December 2016:

Founding of CTLS as a legal en0ty : French Associa0on status, Head Office in

Ins0tut Pasteur (no formal MoU signed between CTLS and Ins0tut Pasteur).

January - September 2017:
Opening of a bank account and a PayPal account
Recruitment of a representa0ve lawyer, and of an accountant
Part-0me assignment of an Ins0tut Pasteur administra0ve assistant to CTLS

(Chris0ne Detchepare)

Signature of a MoU between VIB and CTLS concerning the CTLS2018 congress
CTLS web-site design and launch (website manager: Chris Guerin)
Launching of ac0ve membership recruitment campaign (45 members to date)
Informal partnering with 3 Training events (that offered reduced fees for CTLS

members)

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Working Groups

Communica:ons Working Group

Leader: Chris Guerin; Vice-leader: Ralf Palmisano

Funding Working Group (in standby)

Leader: Nick Berrow; Vice-leader: Elena Trovesi

Membership Working Group

Leader: Marco Borra; Vice-leader: Marie-Anne Rey-Cuillé

Outreach Working Group

Leader: Achim Treumann; Vice-leader: Josh Rappoport

Training Working Group

Leader: Valen0na Adami; Vice-leader: Nadine Utz

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Communica:ons Working Group

Mission statement

The CTLS working group on communica0ons will present the public face of the associa0on to the world. Working through the internet we will construct and administer the webpages of the associa0on and create 0e ins to social media plaoorms to inform the general public about what the associa0on does and increase the visibility of core facili0es in European life science research. The communica0ons working group will be responsible for internal and external publicity regarding the nature and ac0vi0es of the organiza0on and ensure that contact between members is facilitated.

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Funding Working Group

Mission statement

The Mission for the Funding WG will be to explore all possible avenues of funding for CTLS in order to secure sources of sustainable income.

i.e. establishing a « business model » for the CTLS associa:on

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Membership Working Group

Mission statement

The membership working group’s mission aims to ensure that the membership of the associa0on steadily increases, is broadly representa0ve of core facility diversity (exper0se, geographic loca0on and gender) and includes both academic and industrial members. We will reach out to academic, ins0tu0onal and industrial staff to inform them about the benefits of CTLS membership and encourage them to become ac0ve members of the associa0on.

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Outreach Working Group

Mission statement

The aim of the outreach working group is to raise the profile of core facili0es, core facility scien0sts and of CTLS in order to promote and connect core facility scien0sts within the EU and beyond. The outreach working group will also ini0ate and maintain contacts with na0onal and transna0onal funding organiza0ons or poli0cal ins0tu0ons as well as commercial organisa0ons relevant to core facili0es such as instrument suppliers. Within CTLS the outreach working group will coordinate with the other working groups to support them in achieving their goals.

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Training Working Group

Mission statement

The mission of the training working group is to compile and coordinate informa0on on training opportuni0es that are of use to core facility scien0sts. We will organize, seek out and publicize courses and programs that could benefit core facility staff and management. We will also establish a networking space for more individualized training such as mini-sabba0cals and cross facility staff exchanges. Ul0mately we will establish requirements for a CTLS qualifica0on in core facility management and promote a career path for facility staff.

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Financial Report 2016-2017

Warm thanks to Chris:ne Detchepare (Ins:tut Pasteur) :

invoicing, financial and administra:ve follow-up, …

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Gross Revenues

Individual Membership fees: 6500€

(42 “founding member” packages; two 2017 memberships;

ne free membership (Valen0na Palmieri, logo design contest winner)
Personal dona0on by Spencer Shorte: 5000€

à Total : 11500 €

Financial Report 2016-2017

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Gross Expenditures

Bank and PayPal commissions : 161.90 €
Lawyer fee for CTLS associa0on set-up : 900 €

Balance on October 24 : + 10438, 10 € Expenditures to come soon:

AGM 2017 (dinner + coffee breaks) : ≈1000 €
Accountant: ≈ 2000 € (es0mate for 2018)
Website set-up and maintenance: ≈ 5000 €

Financial Report 2016-2017

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Management and Financial Reports 2016-2017 Any ques:ons ? Vote on both reports

(by show of hands)

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Elec:on of new Execu:ve Council

The EC consists of a minimum of 6 and a maximum of 24 ac0ve members.
For this “kick-off” AGM, any CTLS member who wished to apply for the EC

was allowed do so, by sending a wrieen statement (the full procedure for applica0on, described in ar0cle V/sec0on 1.3 of the Statutes, will be applied as from 2018).

A secret ballot will be held: each member, present or represented (via

proxy), can vote “yes” or “no” for as many candidates as they wish.

EC candidates obtaining more than 50% of “yes” votes will be elected for a

2 year term, renewable 3 0mes

The EC will meet via teleconference at least 3 0mes per year. During 2018,

a face-to-face mee0ng will be arranged during the CTLS2018 congress.

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Elec:on of new Execu:ve Council

18 EC candidates

ADAMI Valen7na
BORRA Marco
BREWIS Ian
DAVIES Derek
ENGLAND Patrick
FERNANDEZ-RODRIGUEZ Julia
GRAY Jane
GUERIN Chris
HRADIL Ondrej
MARTINEZ Lola
O’TOOLE Peter
PALMISANO Ralf
PELAEZ Fernando
RAPPOPORT Josh
REY-CUILLE Marie-Anne
SHORTE Spencer
TREUMANN Achim
UTZ Nadine

11 present in person, 7 represented by a proxy

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