The American Legion Auxiliary Department of Virginia Spring - - PowerPoint PPT Presentation

In the Sp irit of Serv ice Not Self for Vetera ns, God a nd Country

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The American Legion Auxiliary Department of Virginia Spring Conference 2020

In the Sp irit of Serv ice Not Self for Vetera ns, God a nd Country

A Community of Volunteers Serving Veterans, Military and their Families

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Opening Ceremonies

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The ALA Preamble

For God and Country, we associate ourselves together for the following purposes: To uphold and defend the constitution of the United States of America; to maintain law and order; to foster and perpetuate a one hundred percent Americanism; to preserve the memories and incidents of our associations during all wars; to inculcate a sense of individual

• bligation to the community, state and nation; to combat the autocracy
• f both the classes and the masses; to make right the master of might;

to promote peace and goodwill on earth; to safeguard and transmit to posterity the principles of justice, freedom, and democracy; to participate in and contribute to the accomplishment of the aims and purposes of The American Legion; to consecrate and sanctify our association by our devotion to mutual helpfulness.

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In the Sp irit of Serv ice Not Self for Vetera ns, God a nd Country

Panel I

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Americanism “Sharing America’s Enduring Values for the Next 100 Years”

Committee Chair: Sarah Markel americanism@vaauxiliary.org sndorfman@me.com (540) 325-9455 Vice Chair: Kathleen Czarnecki (757)218-3166 Kathy.Czarnecki@simco.com Advisor: Geraline Roberts, PDP

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In the Sp irit of Serv ice Not Self for Vetera ns, God a nd Country

Americanism Essay Theme

How

• w can

an we we ad address the the heal health an th and wel well-bei being of

• f our
• ur Veter

Veteran ans, s, M Militar tary an and thei their Fami Families? es?

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Americanism and the Freedom Flag

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Be sure to visit the Freedom Flag Foundation’s table here today!

In the Sp irit of Serv ice Not Self for Vetera ns, God a nd Country

Veterans Affairs and Rehabilitation “Tilling Another 100 Years”

Committee Chair: Dawn Thomas VAnR@vaauxiliary.org Vice Chair: Ashley Rose Alberts Advisor: Peggy Thomas, PNP

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VA&R update

• 702 Veterans served
• 6479 hours volunteered
• 20 fidget blankets completed with over 100 squares

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National Salute to Veterans Week

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Membership “Building the next 100 Years”

Committee Chair: Rita Feasenmyer membership@vaauxiliary.org Vice Chair: Carolyn Cannon Member: Abigail Forsyth Member: Dr. Mattie Carr Member: Nalena Klaas, EZVP Member: Karen Hunter, NZVP Member: Lynn Hawkins, WZVP Advisor: Bonnie Crews, PDP

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Membership Standings

• Virginia stands at 82% of National Goal set- only 201

needed to hit 85%

• Currently have 52 Units at 85% Achievement
• CONGRATULATIONS to the 13th District at 100.86%

and a Shout Out to Goochland Unit 215 for achieving 141.93%

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What is the Department Membership Team doing to help you?

• Department is sending

Former and Expired lists generated from ALAMIS to Unit Presidents for contacting members

• All units below 75% are

receiving direct contact from Department Membership Chair and/or a member of the Membership Team

• All New Members are being

contacted personally to be thanked for joining TALA via email and phone calls

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What is the National Membership Team doing to help you?

National will have an email drop to former and expired members starting on 2/24/2020. The email will read as follows: Subject Line: We Miss You! We need you to make a difference. Email Text: Dear [Member First Name], We’d love for you to once again be a part of the American Legion Auxiliary community! Contact your local Auxiliary unit today to get your membership

• reinstated. Need help finding a unit in your area?

Your ALA state office can assist: American Legion Auxiliary Department of [State] Phone Number: [Department Phone] Email: [Department Email] Your Auxiliary Membership ID is [Member ID]

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Constitution and Bylaws

Committee Chair: Ethel Carson constitution@vaauxiliary.org Advisor: Patricia Upshaw, PDP

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What’s new with C&B?

• Update your C&B to align with revised National C&B
• Eliminate “women” from all governing documents

and replace with appropriate gender-neutral terms

– Examples

• Replace committee woman with committee member
• Replace she/her/hers with neutral terms such as they/them/their
• Or use “member” to avoid confusion and complexity
• Governing documents should be strong and

accurate and offer an opportunity to enhance civility by creating clear and concise language for all

• Year end reports are due April 15
• 100% reporting compliance is the goal!

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Accept the Challenge!

• The National C&B Chair has issued a challenge to

everyone to take pictures of members reading their C&B in front of interesting landmarks.

• The most interesting photos will be featured on the

“big screen” at National Convention 2020.

• Will it be yours?
• Get creative and don’t miss out!
• Are YOU up to the challenge?
• Send your pictures in .jpg format

– Constitution@vaauxiliary.org – Include your unit number and where you are

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A now a little History Tribute …this still holds true today

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American Legion Auxiliary Virginia Girls State “Celebrating a History of Service”

Committee Chair and Director: Margaret Dellinger, PDP vamember@aol.com Vice Chair and Assistant Director: Emily Hall Gregory Associate Director: Carol Campbell Advisor: Anne Starke, PDP

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• June 21 to June 27, 2020
• Visit our Exhibit table
• Have you heard from your District Registrar?
• Registration is open

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• Review the 2020 Information Letter
• Sponsorship is $375.00
• Lost meal cards will be a $50 charge to the delegate
• Certification of citizenship is required of all

applicants

• Visit the website at vagirlsstate.org
• The annual report is due April 15th to reflect all

activity since April 1, 2019

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How can you help ALA VA Girls State?

• SERVE AS A COUNSELOR
• Counselors must be at Longwood June 20-June 27
• Counselors are required to remain on campus all week,

and 24-hour availability is a must.

• Counselors need to be physically able to walk around

Longwood’s campus.

• New Counselors will be paired with a returning counselor
• A typical day starts about 7:00 a.m. and goes non-stop

until about 11:00 p.m.

• The days are busy, but the experience is wonderful!

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Historian Susan Oertel historian@vaauxiliary.org

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Legion Auxiliary put together school supplies for the · upcoming school year 2019-2020. Below is a list of a few items that will be needed. PENCILS COMPOSITION BOOKS GLUE STICKS COLORED PENCILS MARKERS PAPER FOLDERS WHITE GLUE

PENCIL ERASERS

BOOK BAGS HAND SANITIZER KLEENEX

In the Sp irit of Serv ice Not Self for Vetera ns, God a nd Country

The ALA 100th Anniversary

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28 American Legion Auxiliary Unit ______ History Report Date: ____________________________________________________________________________ Event: ___________________________________________________________________________ Location: _________________________________________________________________________ Hours: ________________ Miles driven: ________________ Money spent: _________________

Members participating: Event information: Recorded by:___________________________________________________ Date: ____________________ Phone or email: ________________________

In the Sp irit of Serv ice Not Self for Vetera ns, God a nd Country

Children and Youth

“Century of Service for Children and Youth” Committee Chair: Staci King CnY@vaauxiliary.org Vice Chair: Erika Evans Advisor: Virginia James, PDP

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Global Messenger Joe Melugin

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Panel II

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Public Relations

“100 Years of Honoring Service with the 3 Ws” Committee Chair: Darla Lisbon publicrelations@vaauxiliary.org Vice Chair: Judy Gallagher Advisor: Sarah Elam, PDP

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Showing the Public Who we are, What we do, Why it matters to whom Promoting a positive image Building brand loyalty

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Finance

Committee Chair: Peggy Thomas, PNP finance@vaauxiliary.org Vice Chair: Frances Shelton, PDP Member: Sallie Rossman, PDP

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The Finance committee…

• Oversees the financial well being of the Department
• Meets a minimum of four times annually with many

phone conferences in between

• Is responsible for review and approval of all

fundraising activities at the Department level

• Is responsible for making sure there are enough

funds to carry out our programs in a successful manner

• Now for some FAQs

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FAQs

• How often should an Audit be done?

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FAQs

• How often should an Audit be done?

– At least once per year – With change of Treasurer

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FAQs

• How often should an Audit be done?

– At least once per year – With change of Treasurer

• Who in the Unit should have Credit/Debit Cards?

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FAQs

• How often should an Audit be done?

– At least once per year

• Who in the Unit should have Credit/Debit Cards?

– Only the person authorized to do the purchasing

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FAQs

• How often should an Audit be done?

– At least once per year – With change of Treasurer

• Who in the Unit should have Credit/Debit Cards?

– Only the person authorized to do the purchasing

• If fraud is suspected in the Unit, who should you

contact?

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FAQs

• How often should an Audit be done?

– At least once per year – With change of Treasurer

• Who in the Unit should have Credit/Debit Cards?

– Only the person authorized to do the purchasing

• If fraud is suspected in the Unit, who should you

contact?

– The Finance Chair, who will confer with the Finance Committee and Audit Chair

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Legislative

“Advocacy for Our Veterans, Military and their Families”

Committee Chair: Pamela Elam-Lipscombe legislative@vaauxiliary.org Vice Chair: Mary Saunders Advisor: Margaret Dellinger, PDP

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Advocacy for our Veterans, Military, & their Families

Knowledge: Legislative Priorities Update + Action: Communicate your knowledge

= POWER

In the Sp irit of Serv ice Not Self for Vetera ns, God a nd Country

Community Service “Growing in our Community”

Committee Chair: Elizabeth Shepherd communityservice@vaauxiliary.org Vice Chair: Betty Clevenger Advisor: Donna Ellis, PDP

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Some highlights so far…

At mid-year 26 units reported volunteering 1564 hours and spending $7190 in community service.

• What did they do?

– Participated in 5K Runs and Walks – Prepared meals and food boxes – Collected and distributed toys and personal items for shelters – Crocheted hats and scarves for the homeless – Hosted community Halloween and Christmas parties

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What can you do?

• Find out how YOUR Unit members would like to be

involved in YOUR community to make a difference.

• Getting members involved requires communication,

learning their interests, and tapping into their skills.

• Promote the value of ALA Membership in all

Community Service activities

– Visibility and a positive image bring community awareness to who we are, what we do and why it matters

• Reports are due April 15th

communityservice@vaauxiliary.org

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Junior Activities

“100 More Years of Star-Spangled Service”

Committee Chair: Dr. Deborah Blanch juniors@vaauxiliary.org Vice Chair: Kathleen Lilly Keller Advisor: Nancy Harting, PDP

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Juniors’ Accomplishments…so far

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Junior members have big impact!

• Over 100

volunteer hours serving Veterans, Military and communities

• Valued at

$2,973.95 at the current rate

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Poppy

Using “Flower Power” to Honor our Veterans and Military for 100 Years

Committee Chair: Kimberly Marsh poppy@vaauxiliary.org Vice Chair: Artis Law Member-at-large: Rosel Fredericksen Advisor: Faith Cody, PDP

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• A special thanks to all who sent in mid-year reports

and to all who have ordered poppies

• When ordering your poppies, be sure to use the

current order form to avoid delays

• National Poppy Day is May 22nd so start planning

now!

• Year-end reports due April 15th
• Be sure to include all Poppy program activity since

April 15, 2019!

• Back later with results of the Poppy Contest!

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Education “Cultivating the Next 100 Years of Service”

Committee Chair: Claire Gallagher Moore education@vaauxiliary.org Vice Chair: Ruthann Brown Advisor: Susan Lee, PDP

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Department Scholarships

Veterans Scholarship Kate Waller Barrett Scholarship

• Applications due to Units March 15th
• Each unit’s selection is due to the Department Chair

by April 1st for panel review and judging Year-end reports are due April 15th

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Recess for Lunch Please return to begin promptly at 1:30

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Resume for Afternoon Session

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National President Nicole Clapp

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Panel III

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Audit

Chair: Sarah Elam, PDP ela7170@msn.com

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Audit Committee

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Auxiliary Emergency Fund “Members Helping Members”

Committee Chair: Ann Robins AEF@vaauxiliary.org Vice Chair: Marilyn Butters Advisor: Cheryl Shine, PDP

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AEF Changes Lives

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2020 Updates Mid Year Statistics Reported for Virginia

• How much has the Department donated to the AEF

Program? » $1614.98

• How many Units in your Department have submitted

an AEF Application for a member?

» None

• What types of fundraisers has your Department or

Units held or have planned to do for the coming year.

• Krispy Kreme Fundraiser, water bottle collection, oops

jar, taxes, holiday fundraiser (ie, .25 per grandchild, sweetheart, etc.).

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National Security

“Continuing our Legacy of Safety and Security to our Heroes” Committee Chair: Carol Campbell nationalsecurity@vaauxiliary.org Vice Chair: Karen Donais Advisor: Frances Shelton, PDP

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National Security Resources

• National Security Committee Resources

https://www.alaforveterans.org/Resources/National-Security/

• Operation Comfort Warriors

https://www.legion.org/operationcomfortwarriors

• Tragedy Assistance Program for Survivors (TAPS)

1-800-959-8277 or emailing info@taps.org

• The Yellow Ribbon Reintegration Program (YRRP)

https://www.yellowribbon.mil/

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National Security Year-end Reporting

Due Wednesday, April 15, 2020

• As part of your narrative report, please include

answers to the following questions:

– Did members organize Welcome To Our Hometown events? If so, what was most successful? Did they have any challenges? – What types of national security activities and/or projects were done at units in your department that weren’t near a military installation?

Email cacampbell309@gmail.com or mail to: Carol Campbell 7787 Roseberry Farm Drive Manassas, VA 20111-8232

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Past Presidents Parley

Committee Chair: Rose Moore, PDP PPP@vaauxiliary.org Advising member: Loretta Smith, PDP Advising member: Edna Earl Blume, PDP

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Leadership

“Knowledge and Support Cultivates Leaders” Committee Chair: Sallie Rossman, PDP leadership@vaauxiliary.org Vice Chair: Nancy Harting, PDP Member: Frances Shelton, PDP Member: Peggy Thomas, PNP Member: Patricia Upshaw, PDP

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ALA Academy

https://www.alaforveterans.org/ala-academy/

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Celebrating Our 100 Year Legacy By Enhancing Our ALA Knowledge for the Next Century of Service

In the Sp irit of Serv ice Not Self for Vetera ns, God a nd Country

Chaplain

Carrie Price chaplain@vaauxiliary.org

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Many cards sent…

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What Chaplains are doing…

• Unit Chaplains opened and closed meetings with

prayer

• Several members attended Four Chaplains services
• Members donated $600 to the Chapel of the Four

Chaplains

• Members used a prayer chain with social media, text,

email and phone calls

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Reminders…

• Send prayers for the Department Prayer Book
• When completing a deceased member notification

form, please include a photo to be used at the annual Memorial Service

• Year-end reports due April 15th

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Responsibilities, Obligations, and Requirements “Celebrating 100 years with 100%”

Committee Chair: Emily Hall Gregory ROAR@vaauxiliary.org Vice Chair: Aleta Perkins

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ROAR Reminders and Reporting

• Mail or email your end of year report forms to the

Department ROAR Chair by April 15.

– Don’t forget your cover page with unit name, number, district, and zone

• When reporting, if there is no activity to report in a

program, report “no activity”. This will satisfy citation requirements.

• Mail or email at least nine monthly reports to the

Department President and your District President by June 30.

– Please send a courtesy copy to your Zone Vice President as well.

• Send a copy of your new unit officers to the Department

Secretary and your District President as soon as Unit elections are held in May.

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Outstanding Virginian

Committee Chair: Susan Lee, PDP worldt1@verizon.net Vice Chair: Nancy Harting, PDP nhartin@aol.com

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Who is eligible?

• This is not an annual award; it should only be awarded
• ccasionally to a truly Outstanding Virginian.
• The nominee must be a resident of Virginia but not

necessarily a member of The American Legion Auxiliary.

• The nominee should be one who is well-known generally
• n a statewide basis and must be highly respected in

their field of endeavor and as a citizen.

• The award will be based upon special accomplishments

that fall within the aims and purposes of The American Legion Auxiliary.

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Rules and nominations

• A nominee MUST NOT KNOW that the nomination is

being made.

• Nominations should be in the form of a resume and

letters of recommendation.

• Nominations can only be made by members of The

American Legion Auxiliary Department of Virginia.

• Nominations are open until March 15, 2020.

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100th Anniversary Committee Carol Campbell, Chair

cacampbell309@gmail.com

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Fall Conference Kick-off with SDVP Noemi Burgos

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Juniors Members Celebrate 100 Years of Honoring Service

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100th Anniversary themed Poppy contest entries

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Cakes, Teas, Proclamations & More

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President’s Report 2019-2020…so far

• Dr. Lisa Chaplin

deptpresident@vaauxiliary.org

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Honoring Dr. Kate Waller Barrett

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2019-2020 President’s Project

Fundraising for Veterans and Athletes United

• A 501(c)3 non-profit organization founded and run by

veterans whose mission is to: “Empower wounded, injured and ill veterans to fully live their lives and honor our fallen military heroes”

• VAU has Four Programs

– Accessible Retreats – Adaptive Sports and Recreation – Fallen Heroes Memorial – VetNet

• To learn more about the organization, explore the

website www.vetsau.com

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Accesible Retreats

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Adaptive Sports and Recreation

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Fallen Heroes Memorial

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VetNet – Networking opportunities

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2019-2020 Special Project

• The President and Founder is Capt. James Howard,

US Army (ret.), who is an American Legion Member

• To learn more about the retreats that are sponsored

go to www.vetsau.com/retreat

• You can donate by sending a check to the

Department Secretary/Treasurer earmarked President’s Project or Veterans and Athletes United Thank you!

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Membership Turn-in Report Roll Call Junior Bazaar Report Poppy Contest Report Courtesy Committee Report Convention and Conference Committee Report

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Closing Ceremonies

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Tha hank you you!

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