TENDER BRIEFING SESSION: Integrated contract work contracting for - - PowerPoint PPT Presentation

TENDER BRIEFING SESSION:

Integrated contract work contracting for Regularity, Information systems and Performance audits for 2017-19 on behalf of the AGSA

Presented by Strategic Audit Projects

21 June 2016

Reputation promise/mission The Auditor-General of South Africa has a constitutional mandate and, as the Supreme Audit Institution (SAI) of South Africa, exists to strengthen our country’s democracy by enabling oversight, accountability and governance in the public sector through auditing, thereby building public confidence.

CONTENTS (ISA SESSION)

1. Important Points on the Tender 2. Information to be submitted (2a. ISA and 2b. PA) 3. Disqualification from Tender 4. Removal from AGSA Database 5. Tender Timelines

• 1. Important Points on the Tender
• IS Audit (ISA), Performance Audit (PA) & Regulatory Audit (RA) combined

tender (but submissions are separate for each on technical)

• ISA, PA & RA tenders have specific qualifications applicable
• Follow Tender Rules – no Exceptions
• All Tender Responses will be in ENGLISH
• Ensure that all areas that require signatures are

complied with

• Missing documents submitted after closing

date will be deemed not to form part of tender submission – Disqualification

• Have separate person/s perform QA on

Tender submission prior to submitting

• 1. Important Points on the Tender cont.
• Sign the Attendance Register TODAY (THIS IS A COMPULSORY

SESSION!)

• Submit Tender by submission deadline 05 July 2016 (Tuesday) - 15h00

(i.e. 3pm)

• Ensure that you purchase your CD with

Tender Documents for each that would be submitting

• Consortiums & Sub-Contracting – NOT allowed

i.e. Tender Rules

• Valid (as at 05 July 2016) Tax & BEE

Compliance Certificates

• Ensure that the requirements on the checklist

have been complied with

• 2a. Information to be submitted (ISA)
• CISA/CISM/CISSP registration and ISACA membership numbers of the

partners/directors.

• The letter setting out the latest decision arising from the independent file

review for all the audit firms currently not on the AGSA’s database.

• The firm’s resource structure indicating all the names and race categories of

resources on the CISA learnership programme and applicable experience.

• The list of all the resources not under CISA learnership (i.e. managers,

supervisors, etc.) within the attest audit unit, indicating each individual’s ID number and qualification, per province.

• 2a. Information to be submitted (ISA) cont.
• ACL ACDA registration and certification.
• The letter setting out the latest decision arising from the independent file

review for the entire IT-specialised firm currently not on the AGSA’s database.

• The IT-specialised firm’s resource structure, indicating all the names and

race categories of resources with experience and exposure in SQL and ACL.

• 2b. Information to be submitted (PA)
• IRBA registration number of both the attest audit partner responsible for

performance audit and the private audit firm they belong to.

• The audit firm must provide their BBBEE certificate issued in accordance to

the new sector codes in line with SAICA’s requirements.

• The private audit firm’s valid tax clearance certificate.
• The physical address of the firm, confirmation that the firm is registered by

SAICA and the name(s) of resident partners.

• 2b. Information to be submitted (PA) cont.
• The firm’s resource structure indicating names, race and gender categories,

years of experience in performance auditing and auditing in the public sector, as well as other fields such as health, education, etc. per staff

• member. The firms should also indicate the number of performance audits

completed in the past 24 months. Please note: Only dedicated performance auditing staff members will be considered (this excludes TAs and staff involved in other disciplines such as regularity auditing).

• Abridged curriculum vitae of the attest audit partner responsible for

performance auditing in the private audit firm, clearly indicating all public sector experience (where applicable) and the office details of the private audit firm where he/she resides.

• A declaration that all members involved in performance audits are members

in good standing with their professional bodies such as IRBA, SAICA, Health Professionals Council, etc.

• 3. Disqualification from the Tender Process
• All tender submissions that fail to adhere to the eligibility and qualifying

criteria of the tender principles.

• Non-attendance of the compulsory tender briefing session.
• Failure to obtain the qualifying minimum score for allocation of work per

region in terms of the Request to Tender (RTT).

• Including the items listed under the section “Disqualification from the tender

process”, and excluding administrative matters such as submissions of annual financial statements by the audit firm or company and company profile submissions.

• Firms without a manager/partner/director with public sector experience

cannot participate in this tender.

• 4a. Removal from Database (ISA)
• The firm will be removed from the database for a period of one year should

it not achieve the minimum QC assessment score.

• The firm disqualified due to failure to pass the minimum QC assessment will
• nly be reinstated through submission of their application, which should be

based on results that are reviewed independently and which will be subject to evaluation by the AGSA. On re-instatement the firm would only be eligible for ad-hoc allocation.

• 4b. Performance database assessments (PA)
• An annual re-assessment of a firm’s capabilities/expertise in performance

audit will be conducted by the Performance Auditing Business Unit.

• 5. Tender Timelines

Tender briefing session 21 June 2016 Tender closing date 05 July 2016 QC Scores By 05 Aug 2016 Tender evaluation process 05 July – 30 Sep 2016 Tender Results Nov 2016 ABU allocations Dec 2016

Question and Answ er Session

How to get in touch with the AGSA

F

• llow the AGSA on T

witte r: https:/ / twitte r.c o m/ Audito rGe n_SA www.agsa.c o.za Auditor

• Ge ne r

al of South Afr ic a