Templates Across Your College: A Case Study 1 Introductions Case - - PowerPoint PPT Presentation

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Infusing Consistent Syllabus Templates Across Your College: A Case Study

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• Introductions
• Case studies

› Rowan-Cabarrus Community College › Lansing Community College

• Giveaway
• Questions and answers

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▪ The syllabus: Your school’s contract with

• students. Their roadmap to success.

▪ Typical Scenarios

› Various form factors (paper, .pdf, Word, html) › Wildly inconsistent, error-prone output › Inefficient, labor intensive process › Adjuncts hired at last minute › Multiple campus locations › Various learning modalities

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▪ Drivers

› “2nd layer” of info › Outcomes focus › Policies, required statements, etc. › Information changes constantly, comes from every corner of your school › Managing it and delivering

• n deadline is nearly

impossible

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Rowan-Cabarrus Community College

Presented by Sharon Craig

System Administrator, Information Systems Rowan-Cabarrus College, NC

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Each semester, RCCC managed 1,200+ syllabi, including 7 templates, such as program and delivery method versions. Staff handled: ▪ collect hundreds of syllabi ▪ review syllabi for approval or revision ▪ convert all Word documents to PDFs ▪ move approved syllabi to a shared drive ▪ upload PDFs to a website, and finally ▪ insert link to PDF manually in Bb shells for DE

• fferings.

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▪ Time consuming…an unexpected change could take 30+ hours ▪ Labor intensive…weeks of work for

• ne person each semester

▪ Costly…paper and toner ▪ Obsolete…once printed ▪ No tracking or reporting…multiple versions distributed, no way to audit

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▪ Design, edit and view online (NO PAPER!) ▪ Permission levels ▪ Template levels ▪ Audit tracking ▪ Reporting ▪ Integration with LMS and SIS ▪ Single Sign-on ▪ Global edits ▪ Consistent design for all delivery methods ▪ Archiving

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Institutional Institutional Course Institutional Course Section

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Course Title & Number Description Objectives Meeting Times & Locations Contact Information Outcomes Materials Course Policies Deliverables Institute Policies Evaluation Strategies Schedule Course Members Public Academic Community

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/ /

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▪ Authenticated through LMS ▪ Section creation through manual feed file process

› Plans to add to automation in future

▪ Some access granted through group permissions

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▪ Program Chair and Deans modified level access ▪ Plan out template levels ▪ Pull in the right groups for discussion

› Financial Aid › Student Services › Policy levels

▪ Plan for the unexpected

› Cancelled and Templates domains/campus › Leave room for expansion or ‘other’

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Lansing Community College

Presented by Jamie Stone

Adjunct Faculty Member, Psychology Lansing Community College, MI

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▪ Third largest community college in Michigan ▪ Approximately 1,150 courses each year ▪ Career and technical programs, developmental programs, and transfer degrees ▪ Online,hybrid, and face to face classes each semester ▪ Large percentage of adjunct faculty

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▪ Joined LCC faculty as psychology instructor in 2007 ▪ Was given several examples of instructor syllabi; no standard template ▪ Frankenstein syllabus; different descriptions, outcomes, etc.

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▪ Started with hard copies, then used Lotus Notes, moved to CurricUNET ▪ Had established syllabus policies and procedures but current syllabus system was not meeting needs ▪ Faculty required to turn in copy of syllabus to department each semester; different start dates led to management issues

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▪ Institutional adoption

› Had to migrate data from CurricUNET › Faculty and staff having to learn yet another system › No current efficient way to audit syllabi; multiple versions

▪ Personnel

› Training › Time consuming; labor intensive

▪ Accessibility

› No integration with LMS or SIS › Hard to access master courses › No section syllabi

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▪ Design, edit and view online ▪ Easily searchable and publicly accessible ▪ Control over permissions and templates ▪ Auditing capabilities ▪ Integration with LMS and SIS ▪ Consistent design for all delivery methods ▪ Syllabus archival function ▪ Intuitive for faculty, staff, and students

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▪ Implemented Concourse in 2013 ▪ Migrated outcome data from CurricUNET ▪ Descriptions from Banner ▪ Institutional policies managed by Academic Affairs; standardized course information managed by departments

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▪ Linked syllabus templates ▪ Manage specific item permissions ▪ LTI Integration with D2L ▪ Authentication, automated feed processing ▪ Syllabi managed in one location ▪ Increased consistency and efficiency ▪ Life is better

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▪ Consensus is possible ▪ Engage faculty early on ▪ Set realistic and attainable goals ▪ Get IT involved early…no surprises ▪ Be flexible but prepared ▪ Use Concourse pilot to help with decision- making

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▪ www.intellidemia.com

▪ https://www.youtube.com/watch?v=aOy0ZblQ_3E

(Concourse explainer video) ▪ George Cook, VP Sales & Corp Dev ▪ 312-929-0155 ▪ george@intellidemia.com

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