Technical & Fiscal Reporting Seminar Given to New Grantees of - - PowerPoint PPT Presentation

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Technical & Fiscal Reporting Seminar Given to New Grantees of - - PowerPoint PPT Presentation

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Technical & Fiscal Reporting Seminar Given to New Grantees of the BIRD Foundation January 2020 Tal Kelem Natalie Galperin Business Development Chief Financial Officer 1 BIRD Approved Projects December 2020 PBC BIRD Ref. IL company

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Technical & Fiscal Reporting Seminar

Given to New Grantees of the BIRD Foundation January 2020

Tal Kelem Business Development Natalie Galperin Chief Financial Officer

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BIRD Approved Projects

BIRD Ref. IL company US Company PBC

(Primary BIRD Contact)

1658 Advanced MemTech Agar Corporation Eitan Yudilevich 1659 AgroScout Birdstop Tal Kelem 1661 DosentRx Contents Trader Omer Carmel 1662 Fluence Water Products Energy Systems Group Limor Nakar- Vincent 1663 GoldenGait Spaulding Rehabilitation Network Eitan Yudilevich 1665 MDI Thermo Fisher Scientific Tal Kelem 1667 Nanolock Security Micron Technology Limor Nakar- Vincent 1668 OncoHost RayBiotech Life Tal Kelem 1669 Raicol Crystals Qubitekk Eitan Yudilevich 1640* 3PLW Corumat Tal Kelem 1644* IAI Headwall Photonics Limor Nakar- Vincent 1654* Snappers Turner Studios Tal Kelem

* Approved in June 2019 December 2020

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BIRD Ref. IS company US Company PBC

(Primary BIRD Contact)

7102 3DBattery NEI corporation Limor Nakar- Vincent 7104 Chakratec Blink Charging Co. Limor Nakar- Vincent 7105 EcoPlant Atlas Machine and Supply Limor Nakar- Vincent 7107 Elbit Systems Ballard Unmanned Systems Tal Kelem 7108 Eta-Bar Adesto Technologies Limor Nakar- Vincent 7109 Exency Brayton Energy Tal Kelem 7113 Netafim Irrigation Polaris Energy Services Eitan Yudilevich 7115 Ramot at Tel-Aviv U Gas Technologies Omer Carmel 7117 Zero Energy Solutions Driftwood Hospitality Management Limor Nakar- Vincent

BIRD Energy Approved Projects

October 2020

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BIRD Ref. IS company US Company PBC

(Primary BIRD Contact)

3029 Blue White Robotics Easy Aerial Tal Kelem 3030 Cawamo LiveView Technologies Limor Nakar- Vincent 3034 S.H Goren Management and Innovation 3AM Innovations Eitan Yudilevich

BIRD HLS Approved Projects

October 2020

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BIRD Press Release

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BIRD Press Release

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BIRD Energy Press Release

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BIRD Energy Press Release

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BIRD HLS Press Release

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BIRD HLS Press Release

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Natalie Galperin Fin Chief Financial Officer natalie@birdf.com Chava Doukhan Off. Office Manager chava@birdf.com Limor Nakar-Vincent PBC Deputy Executive Director of Business Development & BIRD Energy limorn@birdf.com Moran Lazar Fin Financial Manager moran@birdf.com Oshrat Attias Off. Administrative Assistant

  • shrat@birdf.com

Tal Kelem PBC Director of Business Development tal@birdf.com Maha Wakileh IT Information Systems Manager maha@birdf.com Ron Maron, Ph.D. PBC Senior Director of Business Development ron@birdf.com Omer Carmel PBC Director of Business Development

  • mer@birdf.com

Headquarters - Israel U.S. Offices

Main Telephone Number: 972-3-6988300

West Coast (California)

Maya Vardi Shoshani Director of Business Development West Coast mayav@birdf.com

East Coast & Midwest (New Jersey)

Andrea Yonah Director of Business Development East Coast & Midwest andreay@birdf.com Eitan Yudilevich, Ph.D. Executive Director eitan@birdf.com PBC

BIRD Foundation Staff

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Guidelines & Forms  Fiscal & Technical Seminar & Handouts

Documents on BIRD’s website

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Documents on BIRD’s website

Guidelines & Forms  Procedures & Submission Forms  Entire Procedures Handbook

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Documents on BIRD’s website

Guidelines & Forms  Procedures & Submission Forms  Entire Procedures Handbook

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Documents on BIRD’s website

Guidelines & Forms  Procedures & Submission Forms  Reporting

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Topics for Discussion

 BIRD in a nutshell  Immediate steps towards signing the Cooperation and Project Funding Agreement (CPFA)  Reporting:

  • Upload System
  • Project Time Frame & Reports Timing
  • Structure & Content of Technical Reports
  • Final Technical Report

 Frequently asked questions

Photo by Raul Petri on Unsplash

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 Binational Industrial Research and Development  Conditional grants for joint U.S.-Israeli R&D projects  Funding of up to $1M up to 50% of R&D expenses (non-dilutive funding, no transfer of IP rights)  Repayments as royalties only if the project generates revenues  3 programs: BIRD, BIRD Energy, BIRD HLS (Homeland Security)

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BIRD in a Nutshell

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BIRD in a Nutshell - Why BIRD?

  • Funding
  • Risk sharing - willing to invest in high risk technologies that

require longer time to market.

  • “Stamp of approval” – review of the project by external
  • rganizations such as NIST* and IIA**
  • Commitment - accelerates delivery and time to market

* National Institute of Standards and Technology at the US Department of Commerce ** Israel Innovation Authority

Flags by :www.webdesignhot.com

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BIRD in a Nutshell – How do we evaluate projects?

Flags by :www.webdesignhot.com

  • Innovation (Technology)
  • Synergy between companies
  • Market opportunity
  • Go to market strategy / commercialism

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Before signing the CPFA

(Cooperation and Project Funding Agreement)

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Photo by Joanna Kosinska on Unsplash

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What is Needed in Order to Obtain the Approved Grant Money?

► Adjusted budgets Should equal twice the approved grants,

  • riginal ratio should be kept

► Adjusted program plan (Gantt) Reflect updated project start date - “Effective Date” ► Missing details supplied as instructed by

  • Ms. Chava Doukhan, BIRD’s Office Manager (03-6988307)

► Signed copy of relevant company-company agreement

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What is Needed in Order to Obtain the Approved Grant Money?

► Financial Status Analysis private companies only, provide substantiating material ► Finalization of CPFA details – issued by BIRD ► CPFA is circulated with the companies for signature three copies sent by BIRD to the Israeli company, BIRD is last to sign

BIRD executes first grant payment to each company

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Critical Dates of a BIRD Project

Project ‘Effective Date’

“The effective date of this Agreement shall be the _____ day of _______, 20__ The development work shall commence on the aforementioned date and, unless sooner terminated by the Foundation in accordance with Section I, the development work shall terminate ____ months following the effective date”

Project ‘Termination of Product Development’ date

“The conclusion of the Product Development pursuant to and in accordance with the Proposal, including the Product being ready for commercialization”

CPFA signing date

Don’t confuse this with the project start date, known as – ‘Effective Date’!

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Reports

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Image by Tumisu from Pixabay

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Project Structure & Report Timing

Project duration (example): 18 months, 3 segments X 6 months

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 FIRST SEGMENT PROJECT SECOND SEGMENT STARTS THIRD SEGMENT

Interim Report: a joint technical report, fiscal from each company  Interim 1 - Report due 1 month after the end of 1st segment  Interim 2 - Report due 1 month after the end of 2nd segment  Final report (interim report + marketing) - due 2 months after end of project

Project Start is defined in CPFA as: “Effective Date” “Termination Date” Interim Report Due Final Report Due Interim Report Due

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Reports: Guidelines

 If you are using acronyms or abbreviations in your report, kindly provide the glossary of terms  Please read the directions clearly and prepare the reports “by the book”.  At the end of the project, a questionnaire will be sent to the companies  If you have questions - give us a call!

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Photo by Antoine Barrès on Unsplash

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Need for Technical Reports

 Monitoring the project’s progress  Determination of BIRD’s payment to grantees  Tool for companies to manage their joint R&D activities  Requirement of “Cooperation & Project Funding Agreement”

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Reports: Upload System

Log In

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Reports: Uploading Documents

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Uploading Files

Reports: Uploading Documents

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We require uploading the technical and fiscal reports and

  • ne hard copy sent to our office

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Reports: Uploading and Copies

Photo by freestocks.org on Unsplash

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Standard Report Cover Page (BIRD Procedures & Forms tab in website)

Technical Reports: Content

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1. Report Cover Page (BIRD Procedures & Forms tab on website) 2. Table of Contents 3. Objectives:

  • f the project
  • f the segment covered by report

4. Summary of Accomplishments:

 including milestones attained and deliverables  compare the accomplishments with the objectives (stated above)

5. Results:

  • n a task-by-task basis
  • deviations from the Program Plan
  • implications of modifications on the developed product

Technical Reports: Content

(see Procedures Handbook )

Image by Arek Socha from Pixabay

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Technical Reports: Content

(see Procedures Handbook )

Image by Arek Socha from Pixabay

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  • 6. Plans for Next Project Segment
  • Rescheduling or additions to activities
  • Impact of changes on original Program Plan
  • 7. Graphical Comparison of Results vs Program Plan
  • In a graphical form (Gantt chart, Microsoft Project) show tasks & time-schedule

deviations from Program Plan (Annex D of CPFA)

Technical Reports: Content

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Technical Reports: Content

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  • 8. Cooperation Between the Companies
  • Communication & coordination of activities
  • Mutual benefits from integrated work
  • Corrective measures taken and needed

Technical Reports: Content

Photo by Josh Calabrese on Unsplash

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Developing a Successful Partnership: Guidelines

 Identify the undercurrents and importance of the project outcome for your partner  Recognize cultural differences and the different skills of the parties  Manage the Relationship across the Network:

  • Develop communication routes, not a single one
  • Develop agreed procedures in case of challenges
  • Create formal and Informal relationships

between the companies

Invest the Time and Effort, it is critical not less than technology!

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  • 9. Risk Analysis
  • Proposal - original Risk Analysis Table
  • Updated Risk Analysis Table
  • Add explanation

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Impact Commercialization Potential Budget Duration Ranking Name

Medium Medium Medium Medium “Coating does not meet all requirements” Medium Low Medium Low “Concept of Operation is not

acceptable by the FAA”

New evaluation of the risk: Segment 1

”Concept of Operation is not acceptable by the FAA” - Increased Risk

Technical Reports: Content

Photo by Jared Rice on Unsplash

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  • 10. Market and Commercialization Plans
  • Changes in market potential or sales forecast
  • Impact of market changes on Program Plan

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Technical Reports: Content

Photo by Samuel Zeller on Unsplash

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  • 10. Published Information
  • Articles in professional literature
  • Patents
  • Press releases

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Technical Reports: Content

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Example of PR’s

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Example of PR’s

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CPFA - Publications

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Final Technical Report

Part I: Same as in Interim Reports

(except section 5 - Plans for Next Project Segment )

Including Future Activities:

  • Future development work planned

(jointly/separately) related to the Product

  • Marketing activities to be undertaken,

(jointly/separately) as part of the Product sales efforts

Photo by Jon Tyson on Unsplash

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Part II: Updated Marketing Forecast Requires a separate signed cover page!

Final Technical Report

Photo by Daiga Ellaby on Unsplash

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Part II: Updated Marketing Forecast  Re-definition of relevant products / applications  Market acceptance of product  Commercialization forecasts

 Updated 3 years market size & sales forecast  Comparison with forecast in proposal

 New products opportunities  Future joint activities planned by companies

Final Technical Report

Photo by Daiga Ellaby on Unsplash

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Updated Marketing Forecast

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Updated Marketing Forecast

(Handbook page 52)

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Frequently asked questions

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Image by Gerd Altmann from Pixabay

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Common Questions Asked

 Actual progress is slower than Program Plan: Do I submit TR as scheduled? YES  Actual spending is less than forecast: Do I submit TR as scheduled? YES  Actual spending is greater than forecast and actual progress is same as or ahead of Program Plan: Do I submit TR as scheduled? SEE PBC  Only TR/Fiscal report is ready: Will submitting TR without fiscal reports for same period, or submitting fiscal reports without TR reports be of any advantage? NO

Photo by Tom Plouff on Unsplash

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 What happens if the project scope changes?  Advise PBC in writing/meeting  Request formal (written) modification by both companies → Include fiscal implications → Include new program plan  What happens if more time is needed to complete the project?  Advise PBC in writing/meeting  Submit formal (written) request by both companies → Include reasons for delay, and implications → Include extended program plan  What happens if project is completed ahead of schedule?  Complete and submit reports

Common Questions Asked

Photo by Tom Plouff on Unsplash

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The BIRD Team Wishes You a Successful Joint Project