Technical & Fiscal Reporting Seminar Given to New Grantees of - PowerPoint PPT Presentation

Technical & Fiscal Reporting Seminar Given to New Grantees of the BIRD Foundation July 2018 Tal Kelem Business Development 1

BIRD Approved Projects - June 2018 BIRD PBC IL company US Company Ref. (Primary BIRD Contact) 1606 ARTsys360 Ltd. ECSI International Inc. Limor Nakar-Vincent Correlor Data Science 1608 Advanced Energy Inc. Tal Kelem Intelligence Ltd. 1610 Diamond Valley Ltd. Ion Beam Milling Inc. Dr. Eitan Yudilevich 1611 DouxMatok Ltd. American Sugar Refining Inc. Dr. Ron Maron 1612 Manam Applications Ltd. AviSight Inc. Tal Kelem 1614 OxiTone Medical Ltd. Cigna Corp. Dr. Ron Maron 1615 Pixellot Ltd. HockeyTech Inc. Dr. Ron Maron

NextGen First Responder Technologies Projects Approved - June 2018 PBC BIRD Ref. IS company US Company (Primary BIRD Contact) 3023 ELTA Systems Ltd. and TLC Solutions, Inc. Tal Kelem Allstate Sprinkler 3024 HiRiseTech Ltd. Limor Nakar-Vincent Corporation Photo : Tal Kelem, BIRD

BIRD to Invest $6.3 Million in 7 New Projects

BIRD Staff Headquarters - Israel U.S. Offices Eitan Yudilevich, Ph.D. Executive Director eitan@birdf.com Limor Nakar-Vincent East Coast & Midwest West Coast Natalie Galperin Deputy Executive Director of Business (New Jersey) (California) Chief Financial Officer Development & BIRD Energy Director of Business Development Director of Business Development natalie@birdf.com limorn@birdf.com West Coast East Coast & Midwest Maya Vardi Shoshani Andrea Yonah Ron Maron, Ph.D. mayav@birdf.com andreay@birdf.com Tal Kelem Senior Director of Business Director of Business Development Development tal@birdf.com ron@birdf.com Chava Doukhan Moran Lazar Office Manager Financial Manager chava@birdf.com moran@birdf.com Oshrat Attias Maha Wakileh Administrative Assistant Information Systems Manager oshrat@birdf.com maha@birdf.com Main Telephone Number: 972-3-6988300

Documents on BIRD’s website Guidelines & Forms  Fiscal & Technical Seminar & Handouts 6

Documents on BIRD’s website Guidelines & Forms  BIRD Procedures & Forms  Entire Procedures Handbook 7

Documents on BIRD’s website BIRD Procedures & Forms  Entire Procedures Handbook 8

Topics for Discussion  Immediate steps towards signing the Cooperation and Project Funding Agreement (CPFA)  Reporting: • Upload System • Project Structure & Reports Timing • Structure & Content of Technical Reports • Final Technical Report Photo by Raul Petri on Unsplash  Commonly asked Questions 10

Before signing the CPFA (Cooperation and Project Funding Agreement) Photo by Joanna Kosinska on Unsplash 11

What is Needed in Order to Obtain the Approved Grant Money? ► Adjusted budgets Should equal twice the approved grants, original ratio should be kept ► Adjusted program plan (Gantt) Reflect updated project start date - “Effective Date” ► Missing details supplied as instructed by Ms. Chava Doukhan , BIRD’s Office Manager ( 03-6988307) ► Signed copy of relevant company-company agreement 12

What is Needed in Order to Obtain the Approved Grant Money? ► Financial Status Analysis private companies only, provide substantiating material ► Finalization of CPFA details – issued by BIRD ► CPFA is circulated with the companies for signature three copies sent by BIRD to the Israeli company, BIRD is last to sign BIRD executes first grant payment to each company 13

Critical Dates of a BIRD Project Project ‘Effective Date’ “The effective date of this Agreement shall be the _____ day of _______, 20__ The development work shall commence on the aforementioned date and, unless sooner terminated by the Foundation in accordance with Section I, the development work shall terminate ____ months following the effective date” Project ‘Termination of Product Development’ date “The conclusion of the Product Development pursuant to and in accordance with the Proposal, including the Product being ready for commercialization” CPFA signing date Don’t confuse this with the project start date, known as – ‘Effective Date’! 14

Reports Photo by rawpixel on Unsplash 15

Project Structure & Report Timing Project duration: 18 months, 3 segments of 6 months each Interim Report Due Interim Report Due Final Report Due Project Start is defined in CPFA as: “Effective Date ” 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 FIRST SEGMENT PROJECT SECOND SEGMENT STARTS THIRD SEGMENT “Termination Date” Interim Report: a joint technical report, fiscal from each company  Interim 1 - Report due 1 month after the end of 1st segment  Interim 2 - Report due 1 month after the end of 2nd segment  Final report (interim report + marketing) - due 2 months after end of project 16

Need for Technical Reports  Monitoring the project’s progress  Determination of BIRD’s payment to grantees  Tool for companies to manage their joint R&D activities  Requirement of “Cooperation & Project Funding Agreement” 17

Reports: Upload System Log In 18

Reports: Uploading Documents 19

Reports: Uploading Documents Uploading Files 20

Reports: Uploading and Copies We require uploading the technical and fiscal reports and one hard copy sent to our office 21 Photo by freestocks.org on Unsplash

Technical Reports: Content Standard Report Cover Page (BIRD Procedures & Forms tab in website) 22

Technical Reports: Content ( see ‘Procedures Handbook’) 1. Report Cover Page (BIRD Procedures & Forms tab on website) 2. Table of Contents 3. Objectives : • of the project • of the segment covered by report 4. Summary of Accomplishments 5. Results: • On a task-by-task basis • Deviations from the Program Plan • Implications of modifications on the developed product 23 Photo by Kevin Ku on Unsplash

Technical Reports: Content 6. Plans for Next Project Segment • Rescheduling or additions to activities • Impact of changes on original Program Plan 7. Graphical Comparison of Results Vs Program Plan • In graphical form (Gantt chart, Microsoft Project) show tasks & time- schedule deviations from Program Plan (Annex D of CPFA) 24

Technical Reports: Updated Gantt 25

Technical Reports: Content 8. Cooperation Between the Companies • Communication & coordination of activities • Mutual benefits from integrated work • Corrective measures taken and needed Photo by Josh Calabrese on Unsplash 26

Developing a Successful Partnership: Guidelines  Identify the undercurrents and importance of the project outcome for your partner  Recognize cultural differences and the different skills of the parties  Manage the Relationship across the Network: • Develop communication routes, not a single one • Develop agreed procedures in case of challenges • Create formal and Informal relationships between the companies Invest the Time and Effort, it is critical not less than technology! 27

Technical Reports: Content 9. Risk Analysis Photo by Jared Rice on Unsplash • Proposal - original Risk Analysis Table • Updated Risk Analysis Table • Add explanation Impact Name Ranking Duration Budget Commercialization Potential “Coating does not meet all Medium Medium Medium Medium requirements” “ Concept of Operation is not Low Medium Low Medium acceptable by the FAA” New evaluation of the risk: Segment 1 ”Concept of Operation is not acceptable by the FAA ” - Increased Risk 28

Technical Reports: Content 10. Market and Commercialization Plans • Changes in market potential or sales forecast • Impact of market changes on Program Plan Photo by Samuel Zeller on Unsplash 29

Technical Reports: Content 10. Published Information • Articles in professional literature • Patents • Press releases 30

CPFA - Publications 31

Final Technical Report Part I: Same as in Interim Reports (except section 5 - Plans for Next Project Segment ) Including Future Activities: ● Future development work planned, jointly and/or separately, related to the Product ● Marketing activities to be undertaken, Photo by Jon Tyson on Unsplash either jointly and/or separately, as part of the Product sales efforts 32

Final Technical Report Part II: Updated Marketing Forecast Requires a separate signed cover page! Photo by Daiga Ellaby on Unsplash 33

Final Technical Report Part II: Updated Marketing Forecast  Re-definition of relevant products / applications  Market acceptance of product  Commercialization forecasts  Updated 3 years market size & sales forecast  Comparison with forecast in proposal  New products opportunities  Future joint activities planned by companies Photo by Daiga Ellaby on Unsplash 34

Updated Marketing Forecast 35

Updated Marketing Forecast (Handbook page 52) 36

Updated Marketing Forecast (Handbook page 53) 37

Reports: Requirements/Suggestions  If you are using acronyms or abbreviations in your report, kindly provide the glossary of terms  Please read the directions clearly and prepare the reports “by the book”.  If you have questions - give us a call!  At the end of the project, a questionnaire will be sent to the companies Photo by Antoine Barrès on Unsplash 38