Technical & Fiscal Reporting Seminar Given to New Grantees of - - PowerPoint PPT Presentation

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Technical & Fiscal Reporting Seminar Given to New Grantees of - - PowerPoint PPT Presentation

Oct 04, 2023 13 likes •429 views

Technical & Fiscal Reporting Seminar Given to New Grantees of the BIRD Foundation July 2018 Tal Kelem Business Development 1 BIRD Approved Projects - June 2018 BIRD PBC IL company US Company Ref. (Primary BIRD Contact) 1606

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Technical & Fiscal Reporting Seminar

Given to New Grantees of the BIRD Foundation

July 2018

Tal Kelem Business Development

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BIRD Approved Projects - June 2018

BIRD Ref. IL company US Company PBC

(Primary BIRD Contact)

1606 ARTsys360 Ltd. ECSI International Inc. Limor Nakar-Vincent 1608 Correlor Data Science Intelligence Ltd. Advanced Energy Inc. Tal Kelem 1610 Diamond Valley Ltd. Ion Beam Milling Inc.

  • Dr. Eitan Yudilevich

1611 DouxMatok Ltd. American Sugar Refining Inc.

  • Dr. Ron Maron

1612 Manam Applications Ltd. AviSight Inc. Tal Kelem 1614 OxiTone Medical Ltd. Cigna Corp.

  • Dr. Ron Maron

1615 Pixellot Ltd. HockeyTech Inc.

  • Dr. Ron Maron
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NextGen First Responder Technologies Projects Approved - June 2018

BIRD Ref. IS company US Company PBC

(Primary BIRD Contact)

3023 ELTA Systems Ltd. and TLC Solutions, Inc. Tal Kelem 3024 HiRiseTech Ltd. Allstate Sprinkler Corporation Limor Nakar-Vincent

Photo : Tal Kelem, BIRD

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BIRD to Invest $6.3 Million in 7 New Projects

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BIRD Staff

Eitan Yudilevich, Ph.D. Executive Director eitan@birdf.com Natalie Galperin Chief Financial Officer natalie@birdf.com Limor Nakar-Vincent Deputy Executive Director of Business Development & BIRD Energy limorn@birdf.com Ron Maron, Ph.D. Senior Director of Business Development ron@birdf.com Tal Kelem Director of Business Development tal@birdf.com Chava Doukhan Office Manager chava@birdf.com Moran Lazar Financial Manager moran@birdf.com Oshrat Attias Administrative Assistant

  • shrat@birdf.com

Maha Wakileh Information Systems Manager maha@birdf.com

Main Telephone Number: 972-3-6988300

West Coast (California)

Director of Business Development West Coast Maya Vardi Shoshani mayav@birdf.com

East Coast & Midwest (New Jersey)

Director of Business Development East Coast & Midwest Andrea Yonah andreay@birdf.com

Headquarters - Israel U.S. Offices

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Guidelines & Forms  Fiscal & Technical Seminar & Handouts

Documents on BIRD’s website

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Guidelines & Forms  BIRD Procedures & Forms  Entire Procedures Handbook

Documents on BIRD’s website

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Documents on BIRD’s website

BIRD Procedures & Forms  Entire Procedures Handbook

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Topics for Discussion

 Immediate steps towards signing the Cooperation and Project Funding Agreement (CPFA)  Reporting:

  • Upload System
  • Project Structure & Reports Timing
  • Structure & Content of Technical Reports
  • Final Technical Report

 Commonly asked Questions

Photo by Raul Petri on Unsplash

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Before signing the CPFA

(Cooperation and Project Funding Agreement)

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Photo by Joanna Kosinska on Unsplash

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What is Needed in Order to Obtain the Approved Grant Money?

► Adjusted budgets Should equal twice the approved grants,

  • riginal ratio should be kept

► Adjusted program plan (Gantt) Reflect updated project start date - “Effective Date” ► Missing details supplied as instructed by

  • Ms. Chava Doukhan, BIRD’s Office Manager (03-6988307)

► Signed copy of relevant company-company agreement

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What is Needed in Order to Obtain the Approved Grant Money?

► Financial Status Analysis private companies only, provide substantiating material ► Finalization of CPFA details – issued by BIRD ► CPFA is circulated with the companies for signature three copies sent by BIRD to the Israeli company, BIRD is last to sign

BIRD executes first grant payment to each company

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Critical Dates of a BIRD Project

Project ‘Effective Date’

“The effective date of this Agreement shall be the _____ day of _______, 20__ The development work shall commence on the aforementioned date and, unless sooner terminated by the Foundation in accordance with Section I, the development work shall terminate ____ months following the effective date”

Project ‘Termination of Product Development’ date

“The conclusion of the Product Development pursuant to and in accordance with the Proposal, including the Product being ready for commercialization”

CPFA signing date

Don’t confuse this with the project start date, known as – ‘Effective Date’!

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Reports

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Photo by rawpixel on Unsplash

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Project Structure & Report Timing

Project duration: 18 months, 3 segments of 6 months each

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 FIRST SEGMENT PROJECT SECOND SEGMENT STARTS THIRD SEGMENT

Interim Report: a joint technical report, fiscal from each company  Interim 1 - Report due 1 month after the end of 1st segment  Interim 2 - Report due 1 month after the end of 2nd segment  Final report (interim report + marketing) - due 2 months after end of project

Project Start is defined in CPFA as: “Effective Date” “Termination Date” Interim Report Due Final Report Due Interim Report Due

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Need for Technical Reports

 Monitoring the project’s progress  Determination of BIRD’s payment to grantees  Tool for companies to manage their joint R&D activities  Requirement of “Cooperation & Project Funding Agreement”

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Reports: Upload System

Log In

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Reports: Uploading Documents

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Uploading Files

Reports: Uploading Documents

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We require uploading the technical and fiscal reports and

  • ne hard copy sent to our office

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Reports: Uploading and Copies

Photo by freestocks.org on Unsplash

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Standard Report Cover Page (BIRD Procedures & Forms tab in website)

Technical Reports: Content

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1. Report Cover Page (BIRD Procedures & Forms tab on website) 2. Table of Contents 3. Objectives:

  • of the project
  • of the segment covered by report

4. Summary of Accomplishments 5. Results:

  • On a task-by-task basis
  • Deviations from the Program Plan
  • Implications of modifications on the

developed product

Technical Reports: Content

(see ‘Procedures Handbook’)

Photo by Kevin Ku on Unsplash

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  • 6. Plans for Next Project Segment
  • Rescheduling or additions to activities
  • Impact of changes on original Program Plan
  • 7. Graphical Comparison of Results Vs Program Plan
  • In graphical form (Gantt chart, Microsoft Project) show tasks & time-

schedule deviations from Program Plan (Annex D of CPFA)

Technical Reports: Content

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Technical Reports: Updated Gantt

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  • 8. Cooperation Between the Companies
  • Communication & coordination of activities
  • Mutual benefits from integrated work
  • Corrective measures taken and needed

Technical Reports: Content

Photo by Josh Calabrese on Unsplash

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Developing a Successful Partnership: Guidelines

 Identify the undercurrents and importance of the project outcome for your partner  Recognize cultural differences and the different skills of the parties  Manage the Relationship across the Network:

  • Develop communication routes, not a single one
  • Develop agreed procedures in case of challenges
  • Create formal and Informal relationships

between the companies

Invest the Time and Effort, it is critical not less than technology!

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  • 9. Risk Analysis
  • Proposal - original Risk Analysis Table
  • Updated Risk Analysis Table
  • Add explanation

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Impact Commercialization Potential Budget Duration Ranking Name

Medium Medium Medium Medium “Coating does not meet all requirements” Medium Low Medium Low “Concept of Operation is not

acceptable by the FAA”

New evaluation of the risk: Segment 1

”Concept of Operation is not acceptable by the FAA” - Increased Risk

Technical Reports: Content

Photo by Jared Rice on Unsplash

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  • 10. Market and Commercialization Plans
  • Changes in market potential or sales forecast
  • Impact of market changes on Program Plan

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Technical Reports: Content

Photo by Samuel Zeller on Unsplash

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  • 10. Published Information
  • Articles in professional literature
  • Patents
  • Press releases

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Technical Reports: Content

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CPFA - Publications

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Final Technical Report

Part I: Same as in Interim Reports

(except section 5 - Plans for Next Project Segment )

Including Future Activities:

  • Future development work planned, jointly

and/or separately, related to the Product

  • Marketing activities to be undertaken,

either jointly and/or separately, as part of the Product sales efforts

Photo by Jon Tyson on Unsplash

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Part II: Updated Marketing Forecast Requires a separate signed cover page!

Final Technical Report

Photo by Daiga Ellaby on Unsplash

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Part II: Updated Marketing Forecast  Re-definition of relevant products / applications  Market acceptance of product  Commercialization forecasts

 Updated 3 years market size & sales forecast  Comparison with forecast in proposal

 New products opportunities  Future joint activities planned by companies

Final Technical Report

Photo by Daiga Ellaby on Unsplash

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Updated Marketing Forecast

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Updated Marketing Forecast

(Handbook page 52)

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Updated Marketing Forecast

(Handbook page 53)

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Reports: Requirements/Suggestions

 If you are using acronyms or abbreviations in your report, kindly provide the glossary of terms  Please read the directions clearly and prepare the reports “by the book”.  If you have questions - give us a call!  At the end of the project, a questionnaire will be sent to the companies

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Photo by Antoine Barrès on Unsplash

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Common Questions Asked

Photo by Marina Salles on Unsplash

Photo by Marina Salles on Unsplash

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Common Questions Asked

 Actual progress is slower than Program Plan: Do I submit TR as scheduled? YES  Actual spending is less than forecast: Do I submit TR as scheduled? YES  Actual spending is greater than forecast and actual progress is same as or ahead of Program Plan: Do I submit TR as scheduled? SEE PBC  Only TR/Fiscal report is ready: Will submitting TR without fiscal reports for same period, or submitting fiscal reports without TR reports be of any advantage? NO

Photo by Tom Plouff on Unsplash

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 What happens if the project scope changes?  Advise PBC in writing/meeting  Request formal (written) modification by both companies → Include fiscal implications → Include new program plan  What happens if more time is needed to complete the project?  Advise PBC in writing/meeting  Submit formal (written) request by both companies → Include reasons for delay, and implications → Include extended program plan  What happens if project is completed ahead of schedule?  Complete and submit reports

Common Questions Asked

Photo by Tom Plouff on Unsplash

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The BIRD Team Wishes You All a Successful Development & Commercialization of the Joint Project